5th April 2018 Full Council meeting agenda






  1. Apologies


2.   To receive Councillors' declarations of interests and to consider any written applications for dispensations


3.   Minutes

            To receive and confirm as a correct record the Minutes of the Full Council meeting held on 15th March 2018


      4.   Public Participation (time limit 10 minutes)


      5.   To receive such communications as the person presiding may wish to lay             before the Council


      6.   To answer questions from Councillors


      7.   To receive and consider reports and minutes of Committees


      8.   To receive and consider a report from the Clerk of the Council

            a.         To receive this report

            b.         Update on non-agenda items


      9.   Update on Farleigh Fields


    10.   Update on JSP and Local Plan


    11.   Noticeboards - Fairfield Mead and Moor Lane (please see Clerk's Report)

a.         To receive and consider costings from Village & Urban dated 27.2.18 for renovation/replacement noticeboard at Fairfield Mead as follows:

                        Option 1          £470

                        Option 2          £787

                        Option 3         £1,280             all prices plus VAT

            b.         To receive and consider costings from Village & Urban dated 21.3.18 for

                        renovation/replacement noticeboard at Moor Lane play area as follows:

                        Option 1          £350

                        Option 2          £545

                        Option 3          £870                all prices plus VAT

            If approved money to be vired from General Contingency Fund


    12.   To receive and consider email re Backwell Youth Club dated 5.3.18 and

            approve request for the second tranche of £1,440 for the next two terms

    13.   To consider NSC's removal of litter bins in Backwell


    14.   To receive and consider email dated 19.3.18 received from Backwell Village Show for funding of replacement signage in the sum of £315

            (if approved funds to be vired from the General Continency Fund)


    15.   To authorise expenditure for Clerk and Office Assistant to attend GDPR

            training course in Long Ashton on 30.4.18 at a cost of £40 per attendee


    16.   To consider communications and Facebook


    17.   To receive and consider reports from Working Parties of the Council/Cllrs

            a.         To receive update from Enhancement Working Party

            b.         To receive update from Highways Working Party

c.         To receive update from Cllr R Taylor re Stancombe Quarry Local Liaison Group & Community Fund meetings on the 21.3.18


    18.   Accounts

            a.         To receive and consider:

i           Receipts and Payments schedule for March 2018

ii          Grants Schedule 2018/19

(Both checked by Cllr M Bowerman prior to the meeting)

            b.         To authorise expenditure for the month of March 2018

            c.         To authorise expenditure of £628.75 for BPC's subscription to NALC

                        and ALCA for 2018-2019 (£613.86 last year)

d.         To consider renewal of annual membership of CPRE at a cost of £36 (same cost as last year)


     19.  Planning

To consider the following planning applications:

a.         Planning application no. 18/P/2112/FUL 3 Chapel Hill, Backwell -

Erection of 1no. two bedroom dwelling with car and cycle parking,

refuse and recycling provision

b.         Planning application no. 17/P/5542/FUL Ground Floor, 21 West Town

Road, Backwell - Change of use of ground floor from bar and restaurant

to 1no. 3 bedroom dwelling

c.         Planning application no. 18/P/2352/FUH 48 Church Lane, Backwell -

Demolition of existing conservatory and erection of a new larger conservatory

            d.         Planning application no. 18/P/2482/FUH 47 Westfield Road, Backwell -

Demolition of single storey side extension and chimney stack.  Construction of new two storey side extension and replacement of

existing roof tiles

            e.         Planning application no. 18/P/2602/NMA 32 Church Lane, Backwell

                        Non-material amendment to 17/P/2391/F (Erection of a two storey

                        extension to the rear of the property, upgrading of existing two storey

                        extension to the south of the property including extension of main roof) to                     link the two front bays together with a new cavity wall extending to the

south. Change of cladding material on the upper storey of the rear extension from Zinc panels to horizontal timber cladding

            f.          Planning application no. 18/P/2365/FUH 36 Westfield Road, Backwell -

                        2 storey side extension following demolition of garage


     20.  Confidential Items

            Resolved: That pursuant to the Public Bodies (Admission to Meetings)

            Act 1960, the Public and Press be excluded from the meeting for the

            following items due to the confidential nature of the business to be transacted


     21.  Staff

            Staff matters


Dated this 26th day of March 2018     



J D Stone, Clerk to the Council,

1st Floor, 43 Rodney Road, Backwell, North Somerset, BS48 3HW

Tel: 01275 464653.  Email: [email protected]



1.                     Planning Committee meeting - Thursday 19th April 2018 at 1900 hours in Backwell Parish Hall

2.                     Annual Parish Meeting of Electors - Thursday 26th April 2018 at 1930 hours

in Backwell Parish Hall

      3.         Full Council meeting - Thursday 3rd May 2018 at 1930 hours in Backwell

                  Parish Hall

      4.         Annual Council meeting - Thursday 17th May 2018 at 1930 hours in Backwell

                  Parish Hall