Guide to Information

Information available from Backwell Parish Council under the model publication scheme.

Information to be published

How the information can be obtained Cost
Class 1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only

N.B. Councils should already be publishing as much information as possible about how they can be contacted.

Who’s Who on the Council and its Committees hard copy and/or website 10p a sheet
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and e.mail address (if used) hard copy and/or website 10p a sheet
Location of main Council office and accessibility details website
Staffing structure website
Class 2 - What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

Annual return form and report by auditor hard copy 10p a sheet
Finalised budget hard copy 10p a sheet
Precept hard copy 10p a sheet
Borrowing Approval letter hard copy 10p a sheet
Financial Standing Orders and Regulations hard copy 10p a sheet
Grants given and received hard copy and or website 10p a sheet
List of current contracts awarded and value of contract hard copy 10p a sheet
Class 3 - What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Annual Report to Parish or Community Meeting (current and previous year as a minimum) hard copy 10p a sheet
Class 4 - How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) hard copy and or website 10p a sheet
Agendas of meetings (as above) website
Minutes of meetings (as above) - N.B. This will exclude information that is properly regarded as private to the meeting. website
Reports presented to Council meetings - N.B. this will exclude information that is properly regarded as private to the meeting hard copy 10p a sheet
Responses to consultation papers hard copy 10p a sheet
Responses to planning applications hard copy 10p a sheet
Class 5 - Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

Class 5 - continued

Policies and procedures for the conduct of Council business

Procedural standing orders

Committee and sub-committee terms of reference

Code of Conduct

Policy Statements

hard copy

hard copy

hard copy

hard copy

hard copy

10p a sheet

10p a sheet

10p a sheet

10p a sheet

Complaints procedures (including those covering requests for information and operating the publication scheme) hard copy 10p a sheet
Schedule of charges (for the publication of information) website
Class 6 - Lists and Registers

Currently maintained lists and registers only

(some information may only be available by inspection)
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) upon inspection
Assets Register hard copy 10p a sheet
Register of members’ interests hard copy 10p a sheet
Register of gifts and hospitality hard copy 10p a sheet
Class 7 - The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

(some information may only be available by inspection)
Allotments upon inspection
Parks, playing fields and recreational facilities hard copy 10p a sheet
Seating, litter bins, clocks, memorials and lighting hard copy 10p a sheet
Bus shelters hard copy 10p a sheet
Class 7 - continued

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

allotments only upon inspection
Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

Schedule of Charges

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE DESCRIPTION BASIS OF CHARGE
Disbursement cost Photocopying @ 10p per sheet (black and white) Actual cost* 10p
Photocopying @ (colour) - not available n/a
Postage - 32p Actual cost of Royal Mail

Standard 2nd class

Statutory Fee n/a In accordance with the relevant legislation (quote the actual statute)
Other n/a

* the actual cost incurred by the public authority