Guide to Information
Information available from Backwell Parish Council under the model publication scheme.
|
Information to be published |
How the information can be obtained | Cost |
| Class 1 - Who we are and what we do
(Organisational information, structures, locations and contacts) This will be current information only N.B. Councils should already be publishing as much information as possible about how they can be contacted. |
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| Who’s Who on the Council and its Committees | hard copy and/or website | 10p a sheet |
| Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and e.mail address (if used) | hard copy and/or website | 10p a sheet |
| Location of main Council office and accessibility details | website | |
| Staffing structure | website | |
| Class 2 - What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum |
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| Annual return form and report by auditor | hard copy | 10p a sheet |
| Finalised budget | hard copy | 10p a sheet |
| Precept | hard copy | 10p a sheet |
| Borrowing Approval letter | hard copy | 10p a sheet |
| Financial Standing Orders and Regulations | hard copy | 10p a sheet |
| Grants given and received | hard copy and or website | 10p a sheet |
| List of current contracts awarded and value of contract | hard copy | 10p a sheet |
| Class 3 - What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews) |
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| Annual Report to Parish or Community Meeting (current and previous year as a minimum) | hard copy | 10p a sheet |
| Class 4 - How we make decisions
(Decision making processes and records of decisions) Current and previous council year as a minimum |
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| Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) | hard copy and or website | 10p a sheet |
| Agendas of meetings (as above) | website | |
| Minutes of meetings (as above) - N.B. This will exclude information that is properly regarded as private to the meeting. | website | |
| Reports presented to Council meetings - N.B. this will exclude information that is properly regarded as private to the meeting | hard copy | 10p a sheet |
| Responses to consultation papers | hard copy | 10p a sheet |
| Responses to planning applications | hard copy | 10p a sheet |
| Class 5 - Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only |
| Class 5 - continued
Policies and procedures for the conduct of Council business Procedural standing orders Committee and sub-committee terms of reference Code of Conduct Policy Statements |
hard copy hard copy hard copy hard copy hard copy |
10p a sheet
10p a sheet 10p a sheet 10p a sheet |
| Complaints procedures (including those covering requests for information and operating the publication scheme) | hard copy | 10p a sheet |
| Schedule of charges (for the publication of information) | website | |
| Class 6 - Lists and Registers
Currently maintained lists and registers only |
(some information may only be available by inspection) | |
| Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) | upon inspection | |
| Assets Register | hard copy | 10p a sheet |
| Register of members’ interests | hard copy | 10p a sheet |
| Register of gifts and hospitality | hard copy | 10p a sheet |
| Class 7 - The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only |
(some information may only be available by inspection) | |
| Allotments | upon inspection | |
| Parks, playing fields and recreational facilities | hard copy | 10p a sheet |
| Seating, litter bins, clocks, memorials and lighting | hard copy | 10p a sheet |
| Bus shelters | hard copy | 10p a sheet |
| Class 7 - continued
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) |
allotments only upon inspection | |
| Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above |
Schedule of Charges
This describes how the charges have been arrived at and should be published as part of the guide.
| TYPE OF CHARGE | DESCRIPTION | BASIS OF CHARGE |
| Disbursement cost | Photocopying @ 10p per sheet (black and white) | Actual cost* 10p |
| Photocopying @ (colour) - not available | n/a | |
| Postage - 32p | Actual cost of Royal Mail
Standard 2nd class |
|
| Statutory Fee | n/a | In accordance with the relevant legislation (quote the actual statute) |
| Other | n/a |
* the actual cost incurred by the public authority