Minutes 6th November 2008

BACKWELL PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON THURSDAY 6^TH NOVEMBER 2008

AT BACKWELL PARISH HALL

PRESENT: Cllrs C Pope (Chairman), G Boylan, B Bucknell, T Collinson, R Day,

R Drew, B Huggins, J Llewellyn, R Mason, S Pope, D Sparks and R Taylor

IN ATTENDANCE: J Stone - Clerk of the Council

MEMBERS OF THE PUBLIC: Approximately 17 members of public present and Ms V Angear from North Somerset Times.

The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets

1. Apologies

505 Cllrs M Gibbons Price, S Miller, S Ould and District Cllr K Barclay

2. Minutes

506 The Minutes of the Parish Council Meeting held on Thursday 2^nd October 2008 were unanimously confirmed as a correct record by those present at that meeting.

3. Public Participation

Standing Orders were suspended

Ms L Hopkinson spoke of her concerns over the proposed cycleway/footway and

fence in between Backwell Common Road and Backwell Leisure Centre car park on the grounds of Backwell School. Mr D Spencer also voiced his concerns regarding this proposed project. Mr J Britton spoke re noise impact measures proposed for Backwell Household Waste and Recycling Centre and Sunday closing.

Standing Orders were reinstated

4. Declarations Of Interest

The Chairman referred to the Declaration of Interests Register and asked members of Council if there were any further items to be entered in the Register. The following entries were made by Members in the Declarations of Interest Register:-

507 Personal interest

Cllr T Collinson - District Cllr for North Somerset Council - abstains from

voting on planning matters

Cllr R Mason - Agenda Item 14i - Backwell Youth Club - observer

Cllr R Drew - Agenda Item 14i - Backwell Youth Club - observer

Cllr S Pope - Agenda Item 14e and 18i - Bristol International Airport -

Council representative on Consultative Committee

508 Prejudicial interest

None

5. To receive such communications as the person presiding may wish to lay

before the Council

509 The Chairman thanked all Councillors who had attended the Over 60's Tea

Party for their hard work in making the day a success, and in particular those who had dressed up in the Showtime theme.

510 The Chairman reminded members that this forthcoming Sunday 9^th November

was Remembrance Sunday and a service was being held at St Andrew's Church,

and a service was also being held on Tuesday 11^th November at the War

Memorial.

511 The Chairman informed members that he had received a message from the Rev

Simon Hill inviting all Councillors to attend a special Service on Sunday 30^th

November at 6.15 pm at St Andrew's Church. This replaces the normal St

Andrews Day service.

512 The Chairman informed members that an invitation had just arrived from ALCA

for a reconvened AGM to be held on Saturday 29^th November 2008 at 10.00 am

at the British Legion at Long Ashton.

Noted: Cllrs R Taylor and R Mason to attend

6. To answer questions from Councillors (Standing Order 26)

513 None

7. To receive and consider Reports and Minutes of Committees

To receive the draft minutes of the Planning Committee Meeting held on Thursday 16^th October 2008

514 Noted

8. Freedom of Information Scheme

a. Adoption of new scheme (effective from 1^st January 2009)

515 Resolved: Unanimously to adopt new Freedom of Information scheme with

effect from 1^st January 2009.

b. Update on Freedom of Information requests

516 Members were informed that the Clerk had now received 26 Freedom of

Information requests since January 2008. Members debated this issue. The

Chairman reminded members that the public can ask for any information

under the Freedom of Information Act.

517 8pm Cllr R Drew joined the meeting

9. To receive and consider email from NSC dated 29.9.08 regarding possible

implementation of new cycleway/footway and fence between Backwell

Common Road and Backwell Leisure Centre car park on the grounds

of Backwell School

Members discussed this issue, which is a design only scheme at present.

518 Resolved: Unanimously that Backwell Parish Council does not support

this proposed scheme, and feel that this is a waste of tax-payers money

that could be spent on other more important road matters.

10. To receive and consider letter from NSC dated 15.10.08 requesting feedback

on bus shelter provision

519 Resolved: Unanimously that the Highways Working Party look at this and

respond on behalf of the Council

11. To consider Christmas invitations

520 Noted: Councillors to pass to the Clerk contact details of anyone they wished

to be invited to the Xmas drinks and refreshments. The Chairman also

asked for volunteers to provide food for buffet as previous years. Cllr S Pope

to co-ordinate. Cllrs R Mason and G Boylan to serve tea and coffee.

12. To receive and consider email from Nightstop North Somerset dated 29.10.08

seeking volunteers

521 Noted

13. To receive and consider letter dated 9^th October 2008 received from

Communities and Local government re Code of Conduct for local authority

members and employees

522 Resolved: Unanimously the Office Working Party to complete the

Consultation paper and present to Council at the 4^th December meeting for

consideration

14. To receive and consider reports from Working Parties of the Council and

Councillors:

523 a. Cllr R Mason updated members on the progress of the Community Plan, and advised members that their next meeting would be held on 17^th November 2008, at which the distribution of leaflets within the village would be discussed.

b. Cllr R Taylor updated members on the Village Enhancement Working Party. It was recommended that the Clerk send letters of thanks to Mrs Jean Routley of Backwell and Nailsea Choir, the Adele Stitch School of Dancing and Mr & Mrs Roy Price in respect of the Over 60's Afternoon Tea.

524 Noted

c. Cllrs G Boylan reported on the progress made towards the planting of the

bulbs at the roundabout at Church Lane and Dark Lane, and asked for a donation,

if required, from Backwell Parish Council.

525 Noted - To be placed on the 4^th December 2008 Agenda

d. Cllr G Boylan's report on the meeting that she had attended at

526 the Backwell Playing Fields Charity was noted by members.

527 e. Cllr R Day's report on the meeting which he had attended of the Bristol

International Airport Consultative Committee was noted by members.

f. Cllr R Drew's comments on the setting up of a Youth Council were noted

by members.

528 Resolved: Unanimously defer to January 2009 meeting

g. Cllr R Drew' comments on the new local bus route were noted

by members.

529 Noted: Defer to January 2009 meeting

h. Cllr R Drew's report on the 18^th September 2008 meeting of the Nailsea

530 and Backwell Children's Centre was noted by members.

531 i. Cllr R Drew report on the 26^th September 2008 meeting of the Backwell

Youth Club was noted by members.

15. To receive and consider a report from the Clerk of the Council

532 (a) Report noted

533 (b) None

16. To receive and consider:- Relevant correspondence (all available at office

for viewing)

534 Correspondence noted.

17. ACCOUNTS

a. To receive and consider the income and expenditure schedule for October

2008 (Checked by Cllr R Day prior to meeting)

535 Members noted the schedule previously circulated.

b. To authorise expenditure for the month of October 2008

536 Resolved: Unanimously to authorise expenditure

c To authorise legal costs for drawing up of Underlease for Johnson

Controls

537 Resolved: Unanimously to authorise the sum of £500 plus vat

and any disbursements payable to Bond Pearce

d. To authorise the sum of £135.12 (inclusive of VAT) for Clerk & 2

Councillors to attend the SLCC Regional Conference 4.12.08

538 Resolved: Unanimously to authorise the sum of £135.12 for

attendance at SLCC Regional Conference

e. To review annual allotment rent for 2009 (currently £27 for a full plot and

£14 for a half plot) - see Clerk's Report

539 Resolved: Unanimously the rent to continue at the same rate

f. To consider reinvestment of Moor Lane money

540 Resolved: Unanimously to reinvest £70,000 into a High Interest

Bond and the remaining £10,000 to be invested in the Moor

Lane Business Current Account - both with HSBC

g. To authorise payment to Threshers Wine Shop for Xmas refreshments

after the 4^th December meeting of £117.84 (£30 refundable for glass

hire)

541 Resolved: Unanimously to authorise expenditure of £117.84 to

Threshers

18. To consider the following planning applications:

542 Cllr Collinson abstained from voting on Planning due to his role as District

Councillor for North Somerset Council

a. PLANNING APPLICATION NO. 08/P/2122/F - SUMMERVALE,

MOOR LANE, BACKWELL - MR D ABRUZZO - Erection of side and

rear extensions, insertion of 2 no. bay windows to front elevation, raising of

roof and insertion of 3 no. dormer windows to front elevation and 3 no. dormer

windows to rear elevation with balcony. Erection of 2 metre high boundary

wall to front of property (revised application to previously approved 07/P/0069/F)

543 Resolved: Unanimously no objection in general but Backwell Parish Council

have concerns with regard to the rear balcony overlooking the neighbour

‘Nadel' and strongly object to the 2m high wall, which is not in keeping with

the surrounding residences, and would suggest a suitable hedge.

b. PLANNING APPLICATION NO. 08/P/ 2136/F - 40 FARLEIGH

ROAD, BACKWELL - MR C LAPORTA - Erection of a detached double

garage to front of property

544 Resolved: Unanimously no comment.

545 8.45 pm District Councillor T Collinson joined the meeting

c. PLANNING APPLICATION NO. 08/P/2140/F - THE FIRS, 21

HYATTS WOOD ROAD, BACKWELL - MR & MRS D COGZALL -

Erection of a first floor extension to both sides and a rear conservatory

546 Resolved: Unanimously object as it is an overdevelopment of this site,

which is situated in Green Belt.

d. PLANNING APPLICATION NO. 08/P/2159/TPO - HOLLY

HOUSE, 2 FAIRFIELD WAY, BACKWELL - TREEWORK AND

SILVANUS SERVICES - Ash x 1 and Sycamore x 1 - Reduce by 20%

and shape

547 Resolved: Unanimously no objection.

e. PLANNING APPLICATION NO. 08/P/2169/F - LAND AT LONG

LANE, BACKWELL HILL - MANOR FELTON LTD - Change of use

from builders yard to car park and siting of mobile office

548 Resolved: Unanimously object as this Council supports North Somerset

Council's policy on airport car parking in Green Belt.

f. PLANNING APPLICATION NO. 08/P/2244/F - BACKWELL

HOUSEHOLD WASTE AND RECYCLING CENTRE, COLES QUARRY,

CHURCH TOWN, BACKWELL - PELL FRISCHMANN - Erection of

a 3 m high noise mitigation timber boundary fence together with modifications

to kerbs, gullies and drainage

549 Resolved: Unanimously no objection.

g. PLANNING APPLICATION NO. 08/P/2254/F - 131 FARLEIGH

ROAD, BACKWELL - MR HUGHES - Erection of two storey and single

storey rear extension with Juliette balcony. Creation of raised deck area to rear

550 Resolved: Unanimously no objection.

h. PLANNING APPLICATION NO. 08/P/2256/F - 23 HYATTS WOOD

ROAD, BACKWELL - MR & MRS GRIFFITHS - Change of use from

dwelling house to guest house with associated car parking (retrospective)

551 Resolved: Unanimously Backwell Parish Council objects on the grounds of

inappropriate commercial development of a guest house with very large

car parking facilities near the airport in Green Belt.

i. PLANNING CONSULTATION

Planning Consultation No. 08/P/2145/PAI - Bristol International Airport - Town

and Country Planning Act (General Permitted Development) Order 1995, Part

18 Consultation - Proposed new Fire Station

552 Resolved: Unanimously no objection.

553 j. Cllr T Collinson - update on 1 Backwell Common, Backwell

Cllr Collinson informed members that there had been some confusion over

documentation prepared by both North Somerset Council and the applicant,

and this had delayed the Inspector's decision.

554 k. Cllr T Collinson - update on 27 Mariners Drive, Backwell

Cllr Collinson informed members that the Planning Application for

the erection of 4 properties at 27 Mariners Drive had now been approved by the

Central Area Committee of North Somerset Council

19. INVITATIONS

a. Invitation from SLCC for Clerk and 2 Councillors to attend their Regional

Conference at The Four Pillars Hotel, Swindon, on Thursday 4^th December 2008

10 am to 3.45 pm

556 Noted: Any Councillors wishing to attend to notify the Clerk.

b. Invitation from North Somerset Council dated 22^nd October 2008 to attend

School Travel Showcase Event on Friday 21^st November 2008 at 1.30 pm - 3.30

pm at The Campus, Weston-super-Mare

557 Noted: Any Councillors wishing to attend to notify the Clerk.

c. Invitation from Avon Wildlife Trust dated 20^th October 2008 to attend the

Annual General Meeting of the Trust at the Folly Farm Centre, Stowey on Sunday

23^rd November 2008 at 2.15 pm

558 Noted: Any Councillors wishing to attend to notify the Clerk

There being no further items of business, the Chairman closed the meeting at

2110 hours

DATE OF NEXT MEETING:

Full Council - Thursday 6^th December 2008, 1900 hours at Backwell Parish Hall

Backwell Parish Council

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Minutes 6th November 2008