Minutes 15th January 2009

BACKWELL PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON THURSDAY 15TH JANUARY 2009

AT BACKWELL PARISH HALL, BACKWELL

 

PRESENT: Cllrs C Pope (Chairman), B Bucknell, T Collinson, R Day, R Drew,

M Gibbons Price, B Huggins, J Llewellyn, R Mason, S Miller, S Ould, S Pope, D Sparks and R Taylor

 

IN ATTENDANCE: J Stone - Clerk of the Council

 

MEMBERS OF THE PUBLIC: Mrs Lloyd and Mrs Trendell

 

The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets.

 

1.         Apologies

046      Cllr G Boylan

 

2.         Public Participation

            Standing Orders were suspended for this item

            None

            The meeting was re-convened at this point

 

3.         Declarations Of Interest

047      The Chairman referred to the Declaration of Interests Register and asked Members of Council if there were any further items to be entered in the Register.  The following entries were made by Members in the Declarations of Interest Register:-

 

            Personal interest

            Cllr R Drew - Agenda Item 8a - Grant Applications - Nailsea Festival of Music - interested - personal

            Cllr R Drew - Agenda Item 8a - Grant Applications - Backwell Youth Club -

            BPC Observer

            Cllr R Mason - Agenda Item 8a - Grant Applications - Backwell Youth Club -

            BPC Obsever

            Cllr R Mason - Agenda Item 8a - Grant Applications - Backwell Bowls Club

            Cllr R Mason - Agenda Item 8a - Grant Applications - Community Drugs Misuse Forum - BPC Representative

 

            Prejudicial interest

            Cllr R Taylor - Agenda Item 8a - Grant Applications - British Legion member

            Cllr C Pope - Agenda Item 8a - Grant Applications - Parish Hall Treasurer

            Cllr C Pope - Agenda Item 8a - Grant Applications - B.E.T. member

            Cllr B Huggins - Agenda Item 8a - Grant Applications - British Legion member

            Cllr B Huggins - Agenda Item 8a- Grant Applications - Wellspring Counselling (wife a Counseller at Wellspring)

            Cllr B Huggins - Agenda Item 8a - Grant Application - Parish Hall Chairman

            Cllr S Pope - Agenda Item 8a - Grant Applications - Parish Hall - Wife of Treasurer

            Cllr S Pope - Agenda Item 8a - Grant Applications - Member of B.E.T.

            Cllr S Miller - Agenda Item 8a - Grant Applications - Member of B.E.T.

            Cllr S Miller - Agenda Item 8a - Grant Applications - Member of CPRE

            Cllr J Llewellyn - Agenda Item 8a - Grant Applications - Member of British Legion

            Cllr J Llewellyn - Agenda Item 8a - Grant Applications - Member of Woodspring Association for Blind People

            Cllr S Ould - Agenda Item 8a - Grant Applications - West Town Methodist Church - Member of congregation and volunteer for Drop in Group

            Cllr C Pope - Agenda Item 8a - Grant Applications - Parish Hall Clock repair - Treasurer

            Cllr S Pope - Agenda Item 8a - Grant Applications - Parish Hall Clock repair -

            Wife of Treasurer

            Cllr R Drew - Agenda Item 8a - Grant Applications - Member of British Legion

            Cllr R Drew - Agenda Item 8a - Grant Applications - Member of BET

            Cllr J Llewellyn - Agenda Item 8a - Grant Applications - Nailsea & District

            Community Transport

 

4.         To receive such communications as the person presiding may wish to lay

            before the Council                 

048      The Chairman reported lots of interest in the Parish Council website. 

049      The Chairman advised members of a forthcoming Accounts Workshop, which is due to be held on Saturday 4th April 2008 at 9.30 am (venue to be confirmed), and suggested that any Councillor wishing to attend to contact the Clerk. 

050      The Chairman informed members that MP Dr Liam Fox was holding a public meeting in the Parish Hall on Saturday 24th January between 10.30 am and 12.30 pm.

051      The Chairman asked Councillors if they had any ideas for a guest speaker at the APM, due to take place on Friday 24th April 2009, to discuss at next meeting.

052      The Chairman advised members that an invitation had been received from Bristol

            International Airport for a preview evening on Wednesday 21st January from 7 pm

            to 9 pm.  Other dates were available if Councillors were unable to attend then.

053      The Chairman informed members of North Somerset's Safer Stronger Neighbourhoods Roadshow taking place Tuesday 10th February 2009 from 2.30 pm to 5.30 pm.  If any Councillors wish to attend to inform the Clerk by 1st February.

 

5.         To answer questions from Councillors (Standing Order 26)

054      None

 

 

6.         To receive and consider Reports and Minutes of Committees

055      None

 

7.         To receive and consider letter from NSC dated 29.12.08 re budget strategy consultation 2009/10 to 2011/12

056      Resolved: Unanimously to recommend that this be passed to the Finance

            Working Party for their consideration

 

8.         To consider and determine:-

 

            a.         Grant Applications for the Financial Year 2009/2010

            The previously circulated schedule of grant applications was considered in detail

            and the approved grants are shown on Appendix ‘A' attached hereto.

 

            The following details set out the movement of members of style of decision:

 

            APPLICANT                                                  STYLE            LEFT MEETING

            Backwell Hall Management Committee Unanimous       C Pope/S Pope/

                                                                                                            B Huggins

            West Leigh Infant School PTA              Unanimous      

            Nailsea & District Comm. Transport                 Unanimous       J Llewellyn

            1st Backwell Scout Group                                 Unanimous

            Backwell Senior Club (Lawnside)                     Unanimous      

            Backwell Playing Fields (1)                               Unanimous

            Backwell Playing Fields (2)                               Unanimous

            Backwell Playing Fields (3)                               Unanimous

            Backwell Youth Club                                        Majority

            Meadowside Pre-School                                  Unanimous

            West Backwell Bowling Club                            Unanimous

            Community Drugs Misuse Forum                      Unanimous

            Nailsea Festival of Music                                  Majority (1 Abstention)

            Backwell Hall Management Comm.                  Unanimous       C Pope/S Pope/

                                                                                                            B Huggins

            Royal British Legion                                          Unanimous       J Llewellyn/R Taylor/

                                                                                                            R Drew/B Huggins

            Backwell Environment Trust                              Unanimous       C Pope/S Pope/

                                                                                                            S Miller/R Drew

            Backwell Out of School Club                            Unanimous

            Backwell Sequence Dance Club                       Majority                      

            West Town Methodist Church              Unanimous       S Ould

 

            SECTION 137

            Woman's Project                                             Unanimous

            Lawnside Social Club                                       Unanimous                                                       Backwell Parish Magazine                                  Unanimous

            CPRE                                                              Unanimous       S Miller

            Wellspring Counselling                          Unanimous       B Huggins

            Woodspring Association for Blind People         Unanimous       J Llewellyn

            Backwell School D of E Scheme                       Unanimous

Backwell School - Counsellor              Unanimous

 

057      Resolved: Unanimously the grant list expenditure be increased by £150, from £16,962 to £17,112 in Part 1 and increased by £200, from £2,350 to £2,550

            in Part 2 (Section 137 payments) making a total sum of £19,662 approved

           

            b.         Budget for the Financial Year 2009/10

The previously circulated draft budget was reviewed and the following resolution was passed (attached Appendix ‘B')

058      Resolved: Unanimously that the budget be changed at Code 42 - Grants to be

increased from £19,312 to £19,662 and Code 53 - Professional Fees - Sundries to be reduced from £2,500 to £2,150, resulting in a budgeted total expenditure of £109,412.00 which Backwell Parish Council approve

           

            c.         Precept for the Financial Year 2009/10

059      Resolved: Unanimously the Precept for the 2009/10 Financial Year be set at £96,207

 

There being no further business the Chairman thanked everybody for attending and closed the meeting at 9.20 pm.

 

DATE OF NEXT MEETING:

Full Council Thursday 5th February 2009, 1930 hours at Backwell Parish Hall

Planning Meeting 19th February 2009, 1900 at Backwell Parish Hall