Minutes AGM 21st May 2009
MINUTES OF THE ANNUAL GENERAL MEETING OF THE COUNCIL HELD ON THURSDAY
21ST MAY 2009 AT 1930 HOURS IN BACKWELL PARISH HALL, STATION ROAD, BACKWELL
PRESENT: Cllrs C Pope, G Boylan, B Bucknell, T Collinson, R Drew, M Gibbons Price, B Huggins, R Mason,
S Ould, S Pope, D Sparks and R Taylor.
IN ATTENDANCE: District Cllr K Barclay and Mrs J Stone (Clerk of the Council)
MEMBERS OF THE PUBLIC: Mrs P Lloyd , Mrs T Trendell and Mr M Canning
1 TO ELECT A CHAIRMAN
Cllr B Huggins proposed Cllr C Pope, seconded by Cllr R Taylor . There were no other nominations.
229 RESOLVED: it was unanimously agreed that Cllr C Pope be re-elected as Chairman
2 TO RECEIVE THE CHAIRMAN'S DECLARATION OF ACCEPTANCE OF OFFICE OR, IF NOT THEN RECEIVED, TO DECIDE WHEN IT SHALL BE RECEIVED
230 Cllr C Pope signed the Chairman's Declaration of Acceptance of Office form, witnessed by the Clerk.
3 TO ELECT A VICE CHAIRMAN
231 Cllr C Pope proposed Cllr R Taylor, seconded by Cllr B Huggins. There were no other nominations. RESOLVED: it was unanimously agreed that Cllr R Taylor be re-elected as Vice Chairman
4 APOLOGIES:
232 Cllrs R Day, J Llewellyn and S Miller
5 DECLARATIONS OF INTEREST
The Chairman referred to the Declaration of Interests Register and asked Members of Council if there were any further items to be entered in the Register.
PERSONAL INTEREST
233 Cllr T Collinson - District Councillor for North Somerset Council - abstains from voting on Planning Matters
PREJUDICIAL INTEREST
234 None
6 TO APPOINT REPRESENTATIVES TO OUTSIDE BODIES.
Please see attached Schedule A. It was agreed that Backwell Parish Council would no longer send
observers to the Backwell Youth Club Management Committee meetings as observers attend the
Playing Fields Charity Committee Meetings
235 RESOLVED: Unanimously to withdraw observers to Backwell Youth Club Management Committee
236 Cllr S Ould joined the meeting
7 COMMITTEES OF THE COUNCIL
237 Please see attached Schedule A
8 WORKING PARTIES OF THE COUNCIL
238 Please see attached Schedule A
9 TO NOTE DEEDS AND TRUST INSTRUMENTS IN THE CUSTODY OF THE COUNCIL
239 NOTED
10 TO READOPT FINANCIAL REGULATIONS (adopted 20 5 04 minute 134)
240 RESOLVED: unanimously that the Financial Regulations be re-adopted by the Council
11 STANDING ORDERS (adopted 20 5 04 minute 135)
241 RESOLVED: unanimously that the Standing Orders be re-adopted by the Council
12 TO REAFFIRM THE CLERK AS THE COUNCIL'S RESPONSIBLE FINANCIAL OFFICER (RFO)
242 RESOLVED: unanimously the Clerk, Mrs J Stone, be reaffirmed as the Council's Responsible Financial Officer
13 TO AGREE CHEQUE SIGNATORIES - FIVE COUNCILLORS
243 RESOLVED: unanimously Cllrs C Pope, R Taylor, B Bucknell and R Drew to remain as cheque signatories. Cllr R Day no longer to be cheque signatory. Cllr M Gibbons-Price to be added as a cheque signatory. Any two of these Councillors to sign cheques.
14 TO REAFFIRM THE FOLLOWING POLICIES:
14a Complaints Procedure (adopted 20 5 05 minute 140)
244 RESOLVED: Unanimously that the Council readopt the existing Complaints procedure
14b Grievance Policy (adopted 16 9 04 minute 376).
245 RESOLVED: Unanimously that the Council readopt the existing Grievance Policy
14c Discipline Policy (adopted 16 9 04 minute 377).
246 RESOLVED: Unanimously that the Council readopt the existing Discipline Policy
14d Statement of Risk Assessment and Management (adopted 16th January 2003 minute 629).
247 RESOLVED: Unanimously that the Council readopt the existing Statement of Risk Assessment and Management Policy
14e Dignity at Work/Bullying and Harassment Policy (adopted 4 9 08 minute 420)
248 RESOLVED: Unanimously that the Council readopt the existing Dignity at Work/Bullying and
Harassment Policy
14f Local Government Pension Scheme - Employers Discretions Policy (adopted 4 12 08 minute 572)
249 RESOLVED: Unanimously that the Council readopt the existing Local Government Pension
Scheme - Employers Discretions Policy
15 CLERK'S REPORT
250 Members were reminded of the Development Control Workshop, due to take place at the Town Hall in
Weston-super-Mare on the 11th June 2009. Cllrs C Pope, S Pope, R Mason, M Gibbons-Price, R Drew and the Clerk, Mrs J Stone, volunteered to attend
16 PUBLIC PARTICIPATION
Standing Orders were suspended for this item.
Mr Martin Canning, 5 West Town Road, addressed the meeting and voiced his objections to Planning
Application no. 09/P/0733/F - 3 West Town Road, Backwell.
Standing Orders were re-instated
17 TO RECEIVE SUCH COMMUNICATIONS AS THE PERSON PRESIDING MAY WISH TO LAY BEFORE THE COUNCIL
(1) The Chairman informed members that Mrs Carolyn Leech, local Post Mistress, who had recently received the Regional Hero Reward, had today been awarded the National Hero Reward.
251 RESOLVED: Unanimously a letter of congratulations be sent to Mrs Leech
(2) The Chairman asked for a volunteer to attend at Backwell Swimming Pool on Sunday 31st
May 2009 to represent the Parish Council at a Presentation of a defibrillator by the Lions Club of Nailsea
252 NOTED: Cllr B Bucknell to attend
18 TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS:
(a) PLANNING APPLICATION 09/P/0733/F - 3 WEST TOWN ROAD, BACKWELL - MR A LEWIS - Change of use from A2 offices to 2 shops, 2 flats and 2 live/work units to include erection of 3 storey side and 2 storey rear extensions and parking.
253 RESOLVED: By a majority vote Backwell Parish Council objects on the grounds that it does not
comply with GDP/3 and is overbearing and overshadowing. The increase to 6 separate units
would cause serious highway and parking problems. Access is unacceptable and the
neighbouring property no. 5, which has 3 side windows, would look straight onto the proposed
3 storeys. 1 abstention.
(b) PLANNING APPLICATION 09/P/0741/F - WEST TOWN HOUSE, WEST TOWN ROAD, BACKWELL - MR B WOODWARD - Alterations to front boundary wall to include the removal of gates, demolition of part of wall and stone gate post, reform opening by reusing gates to create two new metal gate posts, rebuild wall and reposition original stone gate post and form a matching pedestrian entrance with 2 similar gate posts.
254 RESOLVED: By a majority vote no objection. 1 abstention
(c) PLANNING APPLICATION 09/P/0743/LB - WEST TOWN HOUSE, WEST TOWN ROAD, BACKWELL - MR B WOODWARD - Alterations to front boundary wall to include the removal of gates, demolition of part of wall and stone gate post, reform opening by reusing gates to create two new metal gate posts, rebuild wall and reposition original stone gate post and form a matching pedestrian entrance with 2 similar gate posts.
255 RESOLVED: By a majority vote no objection. 1 abstention
(d) PLANNING APPLICATION 09/P/0749WT - 131a FARLEIGH ROAD, BACKWELL - MR J TATE - Maple x 1 - Fell
256 RESOLVED: By a majority vote no objection. 1 abstention
(e) PLANNING APPLICATION 0751/F - 94 CHURCH LANE, BACKWELL - MR J MOORE - Conversion of existing coach house to office including the erection of a single storey extension.
257 RESOLVED: By a majority vote no objection, providing its external appearance does not alter. 1 abstention
(f) PLANNING APPLICATION 0752/LB - 94 CHURCH LANE, BACKWELL - MR J MOORE - Conversion of existing coach house to office including the erection of a single storey extension.
258 RESOLVED: By a majority vote no objection, providing its external appearance does not alter. 1 abstention
(g) PLANNING APPLICATION 09/P/0772/F - 93 CHURCH LANE, BACKWELL - MR R EVERSHED - Erection of front and rear dormers.
259 RESOLVED: By a majority vote Backwell Parish Council objects as it is an overbearing development, especially at the rear. Because the roof is to be squared off to the ridge, it would actually become 3 storey houses, and would intrude on the neighbours privacy and block light. It also does not comply with GDP/3. 1 abstention.
There being no further items of business, the Chairman thanked everybody for attending and closed the meeting at
2035 hours
Date of Next Meeting:
Full Council - 4th June 2009 1930 hours at The Red Cross Hall, Backwell
Planning Committee Meeting - 18th June 2009 1900 hours at Backwell Parish Hall