Full Council Minutes 14th January 2010
BACKWELL PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON THURSDAY 14TH JANUARY 2010
IN BACKWELL PARISH HALL, BACKWELL
Present: Cllrs C Pope (Chairman), G Boylan, D Brooks, B Bucknell, T Collinson,
M Gibbons-Price, B Huggins, J Llewellyn, R Mason, S Ould, S Pope, D Sparks, R Taylor and G Wills
In attendance: Mrs J Stone - Clerk of the Council
Members of the public: Mrs Trendell, Mrs Bowerman and Mr Perry
The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets.
1. Apologies
001 District Cllr K Barclay.
2. New Councillor co-opted 3rd December 2009
To receive signed Declaration of Acceptance of Office and Agreement to observe the Code of Conduct from Mr G Wills.
002 Resolved: Unanimously to receive signed Declaration of Acceptance of Office
and Agreement to observe the Code of Conduct from Mr G Wills.
3. To co-opt new member onto Backwell Parish Council
003 Resolved: By a majority vote Mrs M Bowerman co-opted onto Backwell Parish Council.
4. Minutes
004 The Minutes of the Parish Council Meeting held on Thursday 3rd December 2009
were unanimously confirmed as a correct record by those present at that meeting.
5. Public Participation
Standing Orders were suspended
Mrs Trendell addressed the meeting and praised North Somerset Coaches on their recent service during the bad weather. She also praised the display of Christmas lights erected in Backwell over the festive season.
Standing Orders were reinstated
6. Declarations of Interest
The Chairman referred to the Declaration of Interests Register and asked members of Council if there were any further items to be entered in the Register. The following entries were made by Members in the Declarations of Interest Register:-
005 Personal interest
Cllr R Mason - Agenda Item 19a - Community Plan and Backwell Playing Fields.
Cllr S Pope - Agenda Item 24(m) - Bristol International Airport - Member of Consultative Committee.
Cllr S Ould - Agenda Item 24 f - Planning Application No. 09/P/2140/F -
Personal Friend.
Cllr T Collinson - District Cllr - Voting as a Parish Councillor, but may change
his mind when voting as a District Councillor
006 Prejudicial interest
Cllr S Pope - Agenda Item 23a - Grants - Husband Treasurer of Parish
Hall. Member of BET.
Cllr C Pope - Agenda Item 23a - Grants - Treasurer of Parish Hall. Member
of BET.
Cllr B Huggins - Agenda Item 23a - Grants - Backwell Parish Hall and
Wellspring Counselling.
Cllr G Wills - Agenda Item 23a - Grants - Backwell Youth Club Management Committee - Relation involved.
Cllr J Llewellyn - Agenda Item 23a - Grants - Vision North Somerset.
Cllr S Ould - Agenda Item 23a - Grants - Avon Wildlife Trust
Cllr T Collinson - Agenda Item 24c - Planning Application 09/P/2079/F -
42 Dark Lane, Backwell.
7. To receive such communications as the person presiding may wish
to lay before the Council
007 None.
8. To answer questions from Councillors (see standing order 26)
008 None.
9. To receive and consider reports and minutes of committees
009 None.
10. To receive and consider letter from Mr F Cox, NSC, dated 25.11.09 re
Hyatts Wood Road
010 The Chairman requested that Councillors contact the Clerk if they had any
suggestions for spending the £5,000 developer contribution available for measures between Stancombe Quarry and the A38 mentioned in Mr Cox's letter.
11. To receive and consider letter from Cllr T Collinson dated 17.12.09 re request for donation of £1,000 towards the Barrow Gurney By-Pass campaign
The Chairman informed members that if a contribution was to be given to Barrow Gurney Parish Council, then it must benefit the parishioners of Backwell. Members debated this issue and it was felt that parishioners from Backwell would benefit from the decrease in traffic through the village.
011 Resolved: By a majority vote the Clerk to send a letter to Barrow Gurney Parish Council approving in principle the donation of a one off payment of £1,000 towards the consultants fees in relation to road improvements on the
A38 (to Bristol Airport) and the Barrow Gurney By-Pass and also to whom the cheque should be made payable to. The payment to be made under Section 137. 1 abstention
12. To receive and consider letter from Wraxall & Failand Parish Council re
request to set up fund re National Grids proposed pylons
Members debated this issue.
012 Resolved: By a majority decision Backwell Parish Council does not
contribute towards the fund. 1 abstention.
13. To receive and consider draft Housing Strategy 2010 - 2026 consultation from NSC - consultation ends 31.1.10 - full document available for inspection in the parish office
013 Resolved: Unanimously Cllr D Sparks to complete the draft Housing Strategy in conjunction with the Clerk.
14. To receive and consider North Somerset Core Strategy (consultation draft) - consultation ends 19.2.10 - Core Strategy document available in parish office for inspection or at any North Somerset library and the Town Hall in W-S-M or at www.n-somerset.gov.uk/corestrategy
014 Resolved: Unanimously Cllr R Taylor to complete the North Somerset Core Strategy (consultation draft) in conjunction with the Clerk and to be presented to the Full Council meeting in February for consideration and
approval.
15. To receive and consider West of England Joint Waste Core Strategy consultation - consultation ends 1.3.10 - Joint Waste Core Strategy 'pre- submission document' and the statement of the representations procedure available for viewing in parish office or at www.westofengland.org/waste
015 Resolved: Unanimously Cllrs R Mason and D Brooks to complete the
Joint Waste Core Strategy.
16. To appoint representative to Nailsea and Backwell Children's Centre Partnership
016 Resolved: Unanimously Cllrs D Brooks and R Mason volunteered to
be representatives to Nailsea and Backwell Children's Centre Partnership.
17. To receive and consider letter from Backwell Junior School Association dated 28.11.09 regarding application for funding of £450 towards school camp
Members debated this issue and it was noted that the grant application was
not received until December 2009 and the deadline for applications was
end of August 2009.
017 Resolved: By a majority decision due to the late receipt of this grant application, Backwell Parish Council does not wish to set a precedent by providing funding and would suggest that the Backwell Junior School Association apply to the Backwell Foundation.
18. To receive and consider letter from NSC dated 14.12.09 seeking Council's view on raising Standards of Ethical Conduct - Response required by 29.1.10
018 Resolved: Unanimously the Chairman to complete in conjunction with the
Clerk.
19. To receive and consider reports from working parties of the Council/Cllrs
019 a. Community Plan update
The Chairman informed members that the Community Plan would would
be presented to him on Saturday 13th March 2010 in the WI Hall. It would
then be presented to Full Council for adoption.
b. Replacement of benches at Oatfield Play Area
The Chairman informed members that Cllr S Pope and himself had looked at
two benches owned by North Somerset Council, but they were felt to be
unsuitable for the Oatfield Play Area as they required transportation from
the depot in Weston-super-Mare and renovation.
020 Resolved: By a majority vote the Clerk be instructed to cost out 2 new benches for the Oatfield Play Area.
c. Cllr G Boylan - Land at top of Dark Lane
Members noted Cllr Boylan's report regarding the offer of a donation to
enhance the area at the top of Dark Lane.
021 Resolved: By a majority vote Cllr Boylan, in conjunction with the Clerk,
to investigate the matter further and report back to Council at the May
Full Council meeting.
d. Cllr T Collinson - Wraxall Parish Forum
022 Cllr Collinson's report was noted by members.
20. To receive and consider a report from the Clerk of the Council
023 (a) Report noted - Cllrs G Wills and D Brooks volunteered to deliver meeting papers.
024 (b) None
21. To receive and consider: - Relevant correspondence (all available at office
for viewing)
025 Correspondence noted.
22. Accounts
a. To receive and consider the receipts and payments schedule for December 2009 (Checked by Cllr S Ould prior to meeting)
026 Members noted the schedule previously circulated.
b. To authorise expenditure for the month of December 2009
027 Resolved: Unanimously to authorise expenditure.
c. To appoint Councillor as cheque signatory on Bank Mandate Form
Members were informed that due to R Drew's resignation, another cheque signatory was required on the Bank Mandate
028 Resolved: Unanimously Cllr D Brooks to be a signatory on Bank
Mandate.
d. To consider £175 prize money received in connection with Calor
Village of the Year competition (deferred from December 3rd Meeting)
029 Resolved: Unanimously £175 prize money be put towards floral
displays in the village.
e. To authorise expenditure of £168 plus VAT for the supply and fixing of a doggie bin (complete with post) in Backwell Leisure Centre Car Park
030 Resolved: Unanimously expenditure of £168 plus VAT for doggie
bin in Backwell Leisure Centre Car Park be authorised.
23. To Consider and Determine:
a. Grant applications for the Financial Year 2010/11
The previously circulated schedule of grant applications was considered in
detail and the approved grants are shown on Appendix 'A' attached hereto.
The following details set out the movement of members of style of decision:
APPLICANT STYLE LEFT MEETING
Nailsea & District Comm Transport Unanimous
Backwell Senior Club - Lawnside Unanimous
Royal British Legion Unanimous
Backwell Youth Club Unanimous Cllr G Wills
North Somerset CAB Majority
Backwell Parish Hall (Clock) Unanimous Cllrs C Pope/S Pope/
B Huggins
Backwell Parish Hall (Seating) Unanimous Cllrs C Pope/S Pope/
B Huggins
Backwell Playing Fields (1) (CCTV) - APPLICATION WITHDRAWN
Backwell WI Hall Unanimous
Community Drug Misuse Forum Unanimous
Meadowside Pre-School Unanimous
SECTION 137
Woman's Project Unanimous
Lawnside Social Club Unanimous
Backwell Parish Magazine Unanimous
CRPE Majority
Wellspring Counselling Unanimous Cllr B Huggins
Vision North Somerset Unanimous Cllr J Llewellyn
Backwell School (D of E) Unanimous
Backwell School (Counsellor) Unanimous
Weston & N Somerset Disability Advice Unanimous
MS Therapy Centre Unanimous
Backwell Environment Trust Unanimous Cllrs C Pope/S Pope
S Ould/G Boylan
Nailsea Disability Initiative Unanimous
Backwell Playing Fields (2) (Boundaries) Unanimous
Backwell Access Group Unanimous
Crossroads (Caring for Carers) Unanimous
Avon Wildlife Trust Unanimous Cllr S Ould
031 Resolved: Unanimously to approve grant list
b. Budget for the Financial Year 2010/11
The previously circulated draft budget, including earmarked reserves, was reviewed and the following resolution was passed (attached Appendix 'B')
032 Resolved: Unanimously to approve
c. Precept for the Financial Year 2010/11
033 Resolved: Unanimously the precept for the 2010/11 Financial Year be
set at £98,540.00
24. Planning Matters
To consider the following planning applications:-
a. Planning Application No. 09/P/2055/LB - West Town House, 87 West Town Road, Backwell - Woodward Ap Ltd - Alterations to the front boundary wall and gate to include; alter/reduce existing stone columns and form new column to right hand side of entrance, re-align gate and build new random rubble walls.
034 Resolved: Unanimously no objection.
b. Planning Application No. 09/P/2058/LB - West Town House, 87 West Town Road, Backwell - Mr B Woodward - Alterations to the front boundary wall and gate to include; alter/reduce existing stone columns and form new column to right hand side of entrance, re-align gate and build new random rubble walls.
035 Resolved: Unanimously no objection.
036 Cllr T Collinson left the meeting due to a prejudicial interest in the following
application
c. Planning Application No. 09/P/2079/F - 42 Dark Lane, Backwell - Mr & Mrs Matley - Alterations to roof including new gable ends and the construction of 2 no. front dormers (Amendment to planning permission 02/P/1580/F).
037 Resolved: Unanimously Backwell Parish Council objects as it is not in
keeping with the neighbouring bungalows and therefore does not comply
with GDP/3.
038 Cllr T Collinson rejoined the meeting and was advised of the above-mentioned
resolution
d. Planning Application No. 09/P/2122/F - Land at St Katherine's Farm, Downside Road, Lulsgate Bottom, Wrington - T J and J W Pearce - Change of use of rear of site from agriculture to the maintenance and repair of agricultural tractors and machinery and the sale of new machinery and associated
replacement parts. Erection of a storage building along middle of eastern boundary for use within the established business use at St Katherine's Farm and alterations to access onto Downside Road (part retrospective).
039 Resolved: By a majority decision Backwell Parish Council strongly objects
as it does not comply with Green Belt policy. 1 abstention.
e. Planning Application No. 09/P/2137/F - 86 Church Lane, Backwell - Mr P Weaver - Erection of two storey and single storey side and rear extensions. Erection of enlarged replacement dormer to front elevation.
040 Resolved: Unanimously Backwell Parish Council objects as it does not
comply with GDP/3 and H/7.
f. Planning Application No. 09/P/2140/F - 84a Church Lane, Backwell - Mrs S Rackard - Erection of single storey side extension and erection of enlarged
replacement dormers to front and rear elevations.
041 Resolved: Unanimously Backwell Parish Council objects as it does not
comply with GDP/3 and H/7. As this is a semi-detached house linked to 86 Church Lane (Planning Application no. 09/P/2137/F) we feel that these
two properties should bear some resemblance to each other.
g. Planning Application No. 09/P/2146/F - 99 Church Lane, Backwell - Mr & Mrs Werkshagen - Erection of three-storey rear extension.
042 Resolved: Unanimously no objection.
h. Planning Application No. 09/P/2164/F - Land adjacent to Gramarose,
Long Lane, Backwell - Skyburst Illuminations Ltd. - Retrospective application for the change of use of agricultural land to storage for the siting of 4 shipping containers and one mobile trailer.
043 Resolved: Unanimously Backwell Parish Council strongly objects as it does not comply with Green Belt policy.
i Planning Application No. 09/P/2183/F - Backwell Youth Club &
Judo Club, Backwell Playing Field, Rodney Road, Backwell - Backwell
Parish Council - Variation of condition 1 of planning consent (01/P/0139/F3 -
siting of portacabins for youth and community activities) to allow buildings
to be restricted for community use except where permitted by the Local
Planning Authority and for use between 0800 hours and 2200 hours also
management - between 0730 hours and 0800 hours
044 Resolved: Unanimously no objection.
j. Planning Application No. 09/P/2216/F - Windmill Cottage, Hillside
Road, Backwell - Mr R Tulloh - Erection of a single and two storey extension
to the west elevation, conversion and alteration of existing garage to form
study (Amendments to 08/P/1484/F to include change of change of highways
land to domestic curtilage) part retrospective
045 Resolved: Unanimously no objection, and Backwell Parish Council feels
that it would be a great improvement.
k. Planning Application No. 09/P/2260/F - 112 Church Lane, Backwell,
Mr J Ellison - Erection of two storey side extension, a two storey link
extension to the existing garage and a single storey rear extension
046 Resolved: Unanimously no objection.
l. To receive and consider letter from Bristol City Council dated 23.12.09
re Bristol City FC new stadium planning application:receipt of amended drawings
Application No. 09/02242/P (revised proposals)
047 Resolved: Unanimously the Council to send a letter outlining concerns
on car parking and access to the property, especially as it is Green Belt.
m. Bristol International Airport
048 The Chairman read out the Council's previous resolution re BIA's planning application.
049 Cllr T Collinson spoke regarding BIA's planning application.
050 Cllr T Collinson announced that he was resigning from Backwell Parish Council, to enable him to concentrate on District Council work.
051 The Chairman said Cllr T Collinson would be missed, and requested that grateful thanks from the Council be recorded in the Minutes.
To receive and consider:
a. Letter from Cllr T Collinson dated 4.12.09 regarding Bristol International Airport Expansion Application
052 Noted
b. Letter from Bristol International Airport dated 18.12.09 re additional proposals from BIA
053 Noted
c. Letter from Parish Councils Airport Association dated 21.12.0 re additional proposals to BIA's planning application
054 Noted
d. Letter from North Somerset Council dated 16.12.09 re planning application no. 09/P/1020/OT2 - Additional proposals re Bristol International Airport expansion Response required by Friday 22nd January 2010
055 Resolved: Unanimously Backwell Parish Council reiterates their previous
resolution
25. Invitations
a. To receive and consider email from Inspector Jon Owen, Avon and Somerset Police, dated 16.12.09, inviting Councillors to attend a meeting at
Nailsea Police Station on Thursday 21st January 2010 at 7.30 pm
056 Noted: Meeting cancelled.
Confidential items
057 Resolved: That pursuant to the Public Bodies (Admission to Meetings) Act 1960, the Public and Press be excluded from the meeting for the following
items due to the confidential nature of the business to be transacted.
26. Staff
Update on staff matters
058 The Chairman updated members on staff matters.
There being no further items of business, the Chairman closed the meeting at 2105 hours
Date of next meetings:
Full Council Meeting - Thursday 4th February 2010 at 1930 hours in Backwell Parish Hall.
Planning Committee Meeting - Thursday 18th February 2010 at 1900 hours in Backwell Parish Hall