Full Council Minutes 4th March 2010
BACKWELL PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON THURSDAY 4TH MARCH 2010
IN BACKWELL PARISH HALL, BACKWELL
Present: Cllrs C Pope (Chairman), M Bowerman, D Brooks, B Bucknell, B Huggins,
J Llewellyn, R Mason, S Ould, S Pope, D Sparks, R Taylor and G Wills.
In attendance: Mrs J Stone - Clerk of the Council.
Members of the public: Mrs T Trendell, Mrs K Merryweather and Ms V Angear, North Somerset Times.
The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets.
1. Apologies
086 Cllr M Gibbons Price, District Cllrs K Barclay and T Collinson
2. To co-opt 2 new members onto Backwell Parish Council
A request was made that ballot papers be used for voting purposes.
087 Resolved: Unanimously ballot papers be used for the co-option of 2
new members onto Backwell Parish Council.
088 Resolved: By a majority vote Mrs K Merryweather co-opted onto
Backwell Parish Council.
089 Resolved: By a majority vote Mr C Perry co-opted onto Backwell
Parish Council.
3. Minutes
090 The Minutes of the Parish Council Meeting held on Thursday 4th February 2010
were unanimously confirmed as a correct record by those present at that meeting.
4. Public Participation
Standing Orders were suspended
None
Standing Orders were reinstated
5. Declarations of Interest
The Chairman referred to the Declaration of Interests Register and asked members of Council if there were any further items to be entered in the Register. The following entries were made by Members in the Declarations of Interest Register:-
091 Personal interest
Cllr R Mason - Agenda Item 19a - Member of Community Plan Working Group
Cllr R Mason - Agenda Item 19b - ALCA representative
Cllr S Pope - Agenda Items 19c and 23a - Bristol Airport - Member of Consultative Committee
092 Prejudicial interest
Cllr R Mason - Agenda Item 16 - Streetlights - resident of Westfield Close.
6. To receive such communications as the person presiding may wish to lay before the Council
093 The Chairman informed members that the proposed pedestrian crossing on the
A370 West Town Road had been approved, and would be installed shortly.
094 The Chairman advised members that a PACT meeting was being held on
Thursday 9th March 2010 at 7.30 pm at Backwell United Football Club, and
requested Councillors attend if they were able to do so.
7. To answer questions from Councillors (see standing order 26)
095 None.
8. To receive and consider reports and minutes of Committees
To receive the draft minutes of the Planning Committee meeting held on 18.2.10
096 Noted.
9. To appoint member to Rights of Way Committee
097 Resolved: Unanimously Cllr G Wills be appointed to the Rights of Way
Committee .
10. To appoint representative to Community Drug Misuse Forum
098 Resolved: Unanimously Cllr M Bowerman be appointed as a representative
to Community Drug Misuse Forum.
11. To appoint observer to Backwell Playing Fields Charity
099 Resolved: Unanimously Cllr G Wills be appointed as observer to Backwell
Playing Fields Charity.
12. To consider extension of Grass Cutting contract to Landscape Services (South-West) for a further period of 2 years April 2010 - 2012
100 Resolved: Unanimously that the Grass Cutting contract to Landscape
Services be extended for a further 2 years at the price quoted.
13. To receive correspondence regarding Bristol International Airport enclosing conclusion of Pinnacle Transportation's report re Barrow Gurney
By Pass (full report available in Parish Office) and copy emails between
Barrow Gurney Parish Council and Pinnacle Transportation
101 Noted.
14. To receive and consider letter from Barrow Gurney Parish Council
regarding donation of £1,000 towards consultancy work in respect of Barrow Gurney By-pass
102 Resolved: Unanimously Backwell Parish Council donates £1,000 in respect of consultancy work for Barrow Gurney By-pass as Backwell will benefit
from such a scheme and will, hopefully, prevent "rat runs" through Backwell
15. To receive and consider letter from NS Housing dated 2.2.10 re draft Stronger Communities Strategy to 2012. Response required by end March 2010 (deadline has been extended to this date).
103 Resolved: Unanimously Cllr D Sparks to complete in conjunction with
the Clerk.
16. To receive and consider letter from Sustainable Backwell dated 2nd
February 2010 re request to switch off Parish Council's streetlights
between 12 midnight and 5 am
104 7.55 pm Cllr R Mason left as she had declared a prejudicial interest in
the following agenda item
Members were informed that the Parish Council owned 3 streetlights, which are situated in Westfield Close, outside the Scout and Guide Hut and outside No. 14 Rodney Road. All 3 have broken timer mechanisms and remain switched on all night. Members debated this issue, and it was felt that due to security and possible vandalism issues, that the lights should remain switched on throughout the night.
105 Resolved: Unanimously that the 3 Parish Council streetlights remain
switched on between 12 midnight and 5 am.
106 7.58 pm Cllr R Mason rejoined the meeting, and was advised of the above
resolution
17. To receive and consider:
(a) letter from Mrs G Moss dated 11 February 2010 requesting provision of grit bin in Orchard Road and
(b) Replacement grit bin at 75 Hyatts Wood Road, Backwell
Grit bins are priced at £110 each
107 Resolved: Unanimously that Backwell Parish Council provide 2 grit bins,
1 at Orchard Road and 1 at Hyatts Wood Road at a cost of £110 each.
18. To receive and consider email from Mr G Wells dated 16th February 2010
regarding maintenance of track at allotments
Members discussed the possibility of asking Stancombe Quarry to donate planings for use on the track at the allotment field.
108 Resolved: Unanimously Cllr R Taylor, in conjunction with the Clerk, to
discuss the matter further with Mr G Wells, and report back at the April
Full Council meeting.
19. To receive and consider reports from working parties of the Council/Cllrs
109 a. The Chairman informed members that the Community Plan was being
launched at the WI Hall on Saturday 13th March and all Councillors
were invited to attend at 11 am .
b. Report on ALCA meeting 11.2.10
110 Report noted
c. Report on Bristol International Airport Consultative Committee meeting
21.1.10
111 Report Noted
20. To receive and consider a report from the Clerk of the Council
112 (a) Members were asked to contact the Clerk if they were aged between 75 and 85 years, and wished to be insured whilst carrying out Council business.
113 Cllrs C Pope, S Pope, B Bucknell, R Taylor and the Clerk to attend the ALCA Finance Training on Thursday 22nd April 2010.
114 (b) None.
21. To receive and consider: - Relevant correspondence (all available at office
for viewing)
115 Correspondence noted.
22. Accounts
a. To receive and consider the receipts and payments schedule for
February 2010 (Checked by Cllr B Bucknell prior to meeting)
116 Members noted the schedule previously circulated.
b. To authorise expenditure for the month of February 2010
117 Resolved: Unanimously to authorise expenditure.
c. To receive and consider draft Internal Audit Report (Interim) 2009-10
118 Resolved: Unanimously to thank the Clerk for her hard work
in connection with the preparation of the accounts.
d. To authorise office refurbishment budget to be carried forward into 2010/2011 financial year (£1,578)
119 Resolved: Unanimously to carry forward £1,578 to the Office Refurbishment budget 2010/2011.
e. To consider the purchase of two A4 polycarbonate 'Keep Dogs on a Lead' signs and security fixing kits to be erected in the 2 fields outside of play area at Oatfield in the sum of £71.00
120 Resolved: Unanimously to approve the sum of £71 to provide 2 dog
signs at Oatfield Play Area.
f. To receive and consider quotations from GB Sports and Leisure for
the supply and installation of bench/s at Oatfield Play Area (+ VAT)
i. Supply and install 1 seat into grass - £487.15
ii. Supply and install 2 seats into grass - £880.30
iii. Supply and install 1 seat into concrete base - £763.15
iv. Supply and install 2 seats into concrete base - £1,396.30
121 Resolved: Unanimously to vire the sum of £1,000 from the General Contingency Fund to the Oatfield Play Area budget, to fund the cost of the
removal of 2 seats and the installation of one replacement seat at the Oatfield
Play Area
23. Planning Matters
a. To receive and consider copy letter to Mr D Jones, GOSW Planning & Housing Delivery Team dated 5.2.10 from District Cllr T Collinson re planning application no. 09/P/1020/OT2 - Proposed expansion of Bristol International Airport
122 Resolved:Unanimously that given all the vast amount of highly expert
evidence submitted to North Somerset Council, Backwell Parish Council
supports our neighbouring parishes proposition that this very large Airport Planning Application should be called in by the Secretary of State for Government determination.
To consider the following planning applications:-
b. Planning Application No. 10/P/0219/F - 9 The Crescent, Backwell,
- Mr S Jones & Miss S Bridge - Erection of a two storey side extension
and single storey rear extension
123 Resolved: Unanimously no objection.
c. Planning Application No. 10/P/0258/LDE - The Courtyard, Backwell
Hill, Backwell - Mr A Follett - Certificate of lawfulness for the existing use
of converted stable as a family home
Resolved: By a majority vote no objection. 1 abstention.
24. Invitations
a. To nominate 2 Councillors to attend Recycling Briefing at North Somerset Council, Town Hall, Weston-super-Mare on Tuesday 9th March 2010 at 7.30 pm
124 Noted: Cllrs R Mason and G Wills to attend.
Confidential items
125 Resolved: That pursuant to the Public Bodies (Admission to Meetings) Act 1960, the Public and Press be excluded from the meeting for the following items due to the confidential nature of the business to be transacted.
25. Staff
Update on staff matters
126 The Chairman updated members on staff matters.
There being no further items of business, the Chairman closed the meeting at 2045 hours
Dates of Next Meetings
1. Full Council Meeting - Thursday 1st April 2010 1930 hours at Backwell Parish Hall
2. Planning Committee Meeting - Thursday 15th April 2010 1900 hours at Backwell Parish Hall
3. Annual Parish Meeting - Thursday 22nd April 2010 1930 hours at Backwell Parish Hall