Minutes of Annual Meeting of Council 20th May 2010
MINUTES OF THE ANNUAL MEETING OF THE COUNCIL HELD ON THURSDAY
20th MAY 2010 AT 1930 HOURS IN BACKWELL PARISH HALL, STATION ROAD, BACKWELL
PRESENT: Cllrs C Pope, M Bowerman, B Bucknell, M Gibbons Price, B Huggins, J Llewellyn, R Mason,
K Merryweather, S Ould, S Pope, R Taylor and G Wills
IN ATTENDANCE: Mrs J Stone (Clerk of the Council) and District Cllr K Barclay
MEMBERS OF THE PUBLIC: Mr P Hemmings and Mr A Mackenzie
1 TO ELECT A CHAIRMAN
Cllr J Llewellyn proposed Cllr C Pope, seconded by Cllr B Huggins. There were no other nominations.
198 RESOLVED: it was unanimously agreed that Cllr C Pope be re-elected as Chairman
2 TO RECEIVE THE CHAIRMAN'S DECLARATION OF ACCEPTANCE OF OFFICE OR, IF NOT THEN RECEIVED, TO DECIDE WHEN IT SHALL BE RECEIVED
199 Cllr C Pope signed the Chairman's Declaration of Acceptance of Office form, witnessed by the Clerk.
3 TO ELECT A VICE CHAIRMAN
Cllr C Pope proposed Cllr R Taylor, seconded by Cllr B Huggins. There were no other nominations. 200 RESOLVED: it was unanimously agreed that Cllr R Taylor be re-elected as Vice Chairman
4 APOLOGIES:
201 Cllrs C Perry and D Sparks
5 DECLARATIONS OF INTEREST
The Chairman referred to the Declaration of Interests Register and asked Members of Council if there were any further items to be entered in the Register.
PERSONAL INTEREST
202 Cllr S Pope - Agenda Item 20 (b) Bristol Airport - Planning - Member of Consultative Committee
PREJUDICIAL INTEREST
203 None
6 COMMITTEES OF THE COUNCIL
204 Please see attached Schedule A
7 WORKING PARTIES OF THE COUNCIL
205 Please see attached Schedule A
Members discussed the setting up of a Community Plan Working Party
206 RESOLVED: Unanimously a Community Plan Working Party be set up to read the Community Plan and report back to the Council with a list of priorities to be allocated to individual working parties. Working Party to consist of Cllrs C Perry, R Taylor, G Wills and M Gibbons-Price. Cllr C Perry to be Chairman for this Working Party.
Terms of reference: To look at the Community Plan and prioritise what the Council may wish to examine and report back at the July Full Council meeting when a Working Party will then be set up relevant to a specific subject.
8 TO APPOINT REPRESENTATIVES TO OUTSIDE BODIES.
207 Please see attached Schedule A.
9 TO NOTE DEEDS AND TRUST INSTRUMENTS IN THE CUSTODY OF THE COUNCIL
208 Noted
10 TO READOPT FINANCIAL REGULATIONS
209 RESOLVED: unanimously that the Financial Regulations be readopted by the Council
11 TO READOPT STANDING ORDERS
210 RESOLVED: unanimously that the Standing Orders be readopted by the Council
12 TO REAFFIRM THE CLERK AS THE COUNCIL'S RESPONSIBLE FINANCIAL OFFICER (RFO)
211 RESOLVED: unanimously the Clerk, Mrs J Stone, be reaffirmed as the Council's Responsible Financial Officer
13 TO AGREE CHEQUE SIGNATORIES - FIVE COUNCILLORS
212 RESOLVED: unanimously Cllrs C Pope, R Taylor, B Bucknell and M Gibbons-Price to remain as cheque signatories. Cllr G Wills to be added as a cheque signatory (to replace Mrs D Brooks). Any two of these Councillors to sign cheques.
14 TO REAFFIRM THE FOLLOWING POLICIES:
14a Complaints Procedure
213 RESOLVED: Unanimously that the Council readopt the existing Complaints Procedure
14b Grievance Policy .
214 RESOLVED: Unanimously that the Council readopt the existing Grievance Policy
14c Discipline Policy
215 RESOLVED: Unanimously that the Council readopt the existing Discipline Policy
14d Information Technology Policy
216 RESOLVED: Unanimously that the Council readopt the existing Information Technology Policy
14e Statement of Risk Assessment and Management
217 RESOLVED: Unanimously that the Council readopt the existing Statement of Risk Assessment and
Management
14f Dignity at Work/Bullying and Harassment Policy
218 RESOLVED: Unanimously that the Council readopt the existing Dignity at Work/Bullying and
Harassment Policy
14g Local Government Pension Scheme - Employers Discretions Policy
219 RESOLVED: Unanimously that the Council readopt the existing Local Government Pension
Scheme - Employers Discretions Policy
15 CLERK'S REPORT
220 Members were reminded of the Development Control Workshop, due to take place at the Town Hall in
Weston-super-Mare on the 9th June 2010. Cllrs C Pope, S Pope, R Taylor, R Mason, K Merryweather,
G Wills, M Bowerman, M Gibbons-Price and the Clerk, Mrs J Stone, volunteered to attend.
16 PUBLIC PARTICIPATION
Standing Orders were suspended for this item.
221 Mr P Hemmings addressed the Council regarding Rights of Way matters. The Chairman thanked Mr Hemmings for all his help on Rights of Way. Mr Mackenzie also spoke regarding Rights of Way
Standing Orders were re-instated
17 TO RECEIVE SUCH COMMUNICATIONS AS THE PERSON PRESIDING MAY WISH TO LAY BEFORE THE COUNCIL
222 None
18 TO AUTHORISE EXPENDITURE OF £1,000 FOR HISTORY OF BACKWELL PROJECT
223 RESOLVED: Unanimously £1,000 be vired from the General Contingency Fund to fund the History of Backwell Project. The Council intends to use its power under Section 137 to fund the proposed project.
19 TO RECEIVE AND CONSIDER ALCA SURVEY 2010
224 RESOLVED: Unanimously the Chairman to complete in conjunction with the Clerk.
20 TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS:
a. Planning Application No. 10/P/0658/F - 25 Chapel Hill, Backwell - Mrs C Webb -
Erection of a single storey front extension and a two storey rear extension
225 RESOLVED: Unanimously Backwell Parish Council objects as it does not comply with Policy H/7, as it is overpowering and intrusive. There have been other extensions to this cottage over the years, and the proposed rear two storey extension butts up to No. 27's bedroom window.
Furthermore we are of the opinion that there would be further problems defining the property's boundary.
b. Planning Application No. 10/P/0674/F - Land at Bristol Airport, Northside Road,
Off A38, Wrington - Bristol Airport Ltd - Installation of a 20 metre high wind turbine
226 RESOLVED: Unanimously Backwell Parish Council strongly objects to the proposed wind turbine.
The noise and the vista would seriously affect the 37 properties on Downside Road, and the outlook of the whole of Downside Estate. Bearing in mind that there is an outstanding planning permission for updates on car parks etc. this Council feels that this is insensitive to our residents who already suffer from car alarms, car doors banging as well as the usual aircraft noise and pollution on top of the proposed construction. It is the Council's opinion that the proposed wind turbine is totally unacceptable.
c. Planning Application No. 10/P/0709/F - Railway House, 1 Station Close, Backwell
Mrs C Sparks - Erection of first floor extension with external staircase over existing garage to form annex accommodation
227 RESOLVED: Unanimously no objection
228 There being no further items of business, the Chairman thanked everybody for attending and closed the meeting at 2030 hours
Date of Next Meeting:
Full Council - 3rd June 2010 -1930 hours at Backwell Parish Hall
Planning Committee Meeting - 17th June 2010 - 1900 hours at Backwell Parish Hall