Full Council Minutes 3rd June 2010
BACKWELL PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON THURSDAY 3RD JUNE 2010
IN BACKWELL PARISH HALL, BACKWELL
Present: Cllrs C Pope (Chairman), M Bowerman, M Gibbons-Price, B Huggins,
J Llewellyn, R Mason, K Merryweather, S Ould, C Perry, S Pope and G Wills
In attendance: Mrs J Stone, Clerk of the Council
Members of the public:Mr P Hemmings and Ms V Angear - North Somerset Times
The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets
1. Apologies
229 Cllrs R Taylor, B Bucknell and D Sparks
2. To co-opt new member onto Backwell Parish Council
The Chairman informed members that no-one had applied to become co-opted
onto the Parish Council. The Clerk to re-advertise the vacancy.
230 Noted
3. Minutes
The minutes of the:
231 a. Full Council Meeting held on Thursday 6th May 2010 and
232 b. Annual Meeting of the Council held on Thursday 20th May 2010
were unanimously confirmed as a correct record by those present at those
meetings
4. Public Participation
Standing Orders were suspended
Mr P Hemmings addressed the Council regarding Agenda Item 11 - Proposed
Public Path Diversion Order.
Cllr G Wills, having declared a prejudicial interest in Agenda Items 24b and 24d
(Planning Applications - Backwell C of E Junior School), addressed the Council regarding the above-mentioned planning applications.
Standing Orders were reinstated
5. Declarations of Interest
The Chairman referred to the Declaration of Interests Register and asked members of Council if there were any further items to be entered in the Register. The following entries were made by Members in the Declarations of Interest Register:-
Personal interest
233 Cllr S Pope - Agenda Items 12 and 20d Bristol Airport- Member of Bristol Airport Consultative Committee
234 Cllr S Ould - Agenda Items 24b and 24d - Planning Applications 10/P/0751/WT
and 10/P/0763 - Backwell C of E Junior School- proposed development affects
friend's property
Prejudicial interest
235 Cllr G Wills - Agenda Items 24b and 24d - Planning Applications 10/P/0751/WT
and 10/P/0763 - Backwell C of E Junior School- proposed development affects
brother's property
6. To receive such communications as the person presiding may wish to lay before the Council
a. The Chairman informed members of the excellent news that the Backwell
Environment Trust have been awarded the Queen's Award for Voluntary Service.
The Clerk to send a letter of congratulations to BET.
236 Noted
b. The Chairman informed members of an evening service being held at St
Andrew's Church on Sunday June 20th at 6.15 pm, which is being held for the
Armed Forces Day. All Councillors are invited to attend.
237 Noted
c. The Chairman informed members of the CPRE North Somerset AGM being
being held on Saturday June 20th at 11 am in Burrington. Members to inform
the Clerk if they wish to attend.
238 Noted
d. The Chairman informed members that the Clerk had recently completed the
Working With Your Council Course. On behalf of the Council, the Chairman
congratulated the Clerk for all her hard work and presented her with the WWYC Certificate.
239 Noted
7. To answer questions from Councillors (see standing order 26)
240 None
8. To receive and consider reports and minutes of Committees
241 None
9. To receive email from NSC dated 14.5.10 re Final Recommendations:Part Two of the Community Governance Review - Boundary Changes
The Chairman informed members that 37 properties were being transferred
from Wrington to Backwell by May 2011
242 Noted
10. To receive and consider letter received from Sustainable Backwell dated
22.4.10 re promotion of sustainable living in Backwell
243 Noted
11. To receive and consider letter from NSC dated 6.5.10 re proposed Public
Path Diversion Order Footpath LA2/38, The Grove, Hyatts Wood Road,
Backwell. (Response deadline 7.6.10)
244 Resolved: Unanimously no objection to route diversion, providing it
is kept maintained.
12. To receive and consider correspondence from Parish Councils Airport
Association dated 11th May regarding Bristol Airport and invitation to attend next PCAA meeting in Felton Village Hall on 22nd June 2010 (time to be confirmed)
Members discussed the letter received from the PCAA. Councillors were
advised to contact the Clerk if they wished to attend the meeting.
245 Noted
13. To receive and consider letter from Avon Pension Fund dated 11th May 2010
re Actuarial Valuation 2010
246 Noted
14. To receive and consider letter dated 13.5.10 from West of England Partnership re Joint Waste Core Strategy Pre-Submission Document:
Revised Policy 8 - Landfill (Response deadline 28.6.10)
247 Noted
15. To receive and consider ALCA North Somerset Group Executives &
Representatives Nomination form (Response deadline 8.6.10)
248 Noted - no nominations received.
16. To receive and consider letter from NSC dated 20.5.10 regarding consultation North Somerset Partnership Older People Strategy (Response deadline 31.7.10)
Members discussed this issue, and it was decided to invite members of the
project team to attend prior to the Full Council Meeting on the 1st July at 7 pm.
The matter to be debated by Council at the meeting following the presentation.
249 Noted
17. To consider change of date for December Full Council Meeting from the
2nd December to the 9th December 2010 (please see Clerk's Report)
250 Resolved: Unanimously that the date of the December 2010 Full Council
Meeting be changed from the 2nd December to the 9th December
18. To receive and consider letter from NSC dated 24.5.10 regarding Speed
Limit Review on A370 (no changes in speed limit proposed for Backwell)
251 Noted
19. The Rev Simon Hill's departure from Backwell
The Chairman informed members that the Rev Simon Hill was leaving
Backwell on July 18th. Members decided to invite Simon and his wife
to the Parish Hall prior to the meeting on the 1st July 2010 at 7.20 pm.
252 Resolved: Unanimously the cost of a farewell gift to be discussed
and authorised at the 1st July 2010 Full Council Meeting. To be
paid from Chairman's Allowance.
20. To receive and consider reports from working parties of the Council/Cllrs
a. Cllr R Taylor - Allotment tracks
Information received from North Somerset Council regarding planings was
noted by members.
253 Noted - to be discussed at the 1st July 2010 Full Council Meeting
b. Cllr R Taylor - National Grid's proposed pylon project
254 Cllr Taylor's report was noted by members
c. Enhancement Working Party Report
The Enhancement Working Party Report was discussed by members, and the
following resolutions were passed:-
255 Resolved: Unanimously the Clerk to send an order to Gilly's Catering for
catering at £3.75 per head for the Afternoon Tea Party being held on 30th September 2010. (Expenditure authorised at the 1st April 2010 Full Council Meeting).
256 Resolved: Unanimously the Clerk to contact British Telecom to find out the up to date situation regarding the removal of the telephone kiosks in West Town Road and Westfield Close.
257 Resolved: Unanimously the Clerk to report the vandalism of the telephone
kiosk in Fairfield Mead.
258 Resolved: Unanimously the Enhancement Working Party to investigate the cost of replacing the notice board at Oatfield, and relocating it to a place more visible to all residents.
d. Cllr S Pope - Bristol Airport (Airport Taxis)
259 Resolved: Unanimously the Clerk to send a letter to Bristol Airport requesting the airport taxis refrain from using Church Town, Church Lane
and Backwell Hill Road
21. To receive and consider a report from the Clerk of the Council
260 a. Clerk's report noted
261 b. None
22. To receive and consider: - Relevant correspondence (all available at office
for viewing)
262 Correspondence noted.
23. Accounts
a. To receive and consider the receipts and payments schedule for May 2010
(Checked by Cllr G Wills prior to meeting)
263 Members noted the schedule previously circulated
b. To authorise expenditure for the month of May 2010
264 Resolved: Unanimously to authorise expenditure
c. To authorise expenditure of £130.49 + VAT for the purchase of 50
2011 diaries (£2.41 per diary + postage £9.99)
265 Resolved: Unanimously to authorise expenditure
d. To authorise expenditure of £15.00 for Chairman to attend SLCC
Summer Open Meeting on 2.7.10 in Long Ashton
266 Resolved: Unanimously to authorise expenditure
24. Planning Matters
a. To receive and consider email from NSC dated 18.5.10 regarding invitation to attend meeting with NSC to discuss Site Allocations Development Plan Document (2/3 volunteers required - meeting either 24th June or 28th, 29th or 30th July)
267 Resolved: Unanimously the Chairman, Vice Chairman and Clerk to attend.
To consider the following planning applications:
268 Cllr G Wills left the meeting whilst the following 2 planning applications
were discussed as he had declared a prejudicial interest
d. Planning Application no. 10/P/0763/F - Backwell C of E Junior School,
Church Lane - Backwell C of E Junior School - Erection of a two storey
extension for 2 additional classrooms following demolition of existing terrapin
classrooms
269 Resolved: Unanimously Backwell Parish Council objects as it is of the opinion that it is an inappropriate development for this site, and would be overbearing on neighbouring properties
b. Planning Application no. 10/P/0751/WT - Backwell C of E Junior
School, Church Lane, Backwell - Woodward AP Ltd - Work to Trees -
Conservation Area
270 Resolved: Unanimously Backwell Parish Council objects as it does not
agree with the proposed development (10/P/0763), as the Council is of
the opinion that it is an inappropriate development for this site and would
be overbearing on neighbouring properties
271 Cllr G Wills returned to the meeting and was advised of the above resolutions
c. Planning Application no. 10/P/0762/F - West Leigh Infants School,
Westfield Drive, Backwell - Mrs Martin, West Leigh - Extension to side of
property to house staff room. Infill existing void to main entrance to create
entrance lobby with secure reception area. Minor alterations to windows and
brickwork opening, to facilitate internal alteration works and provide new
entrance to kitchen
272 Resolved: Unanimously no objection
e. Planning Application no. 10/P/0826/NMA - 43 Farleigh Road, Backwell
Mr J McMahon - Application for non-material amendment to planning permission 07/P/2677/F (Erection of a two storey side and single storey rear
extension with balcony following demolition of existing garage and store) to
allow for alteration to window detail on front elevation
273 Resolved: Unanimously no objection
f. Planning Application no. 10/P/0827/F - 29 Backwell Hill Road, Backwell
Mr G Dibsdale - Erection of a freestanding conservatory
274 Resolved: Unanimously no objection
Confidential items
275 Resolved: That pursuant to the Public Bodies (Admission to Meetings) Act 1960, the Public and Press be excluded from the meeting for the following items due to the confidential nature of the business to be transacted.
25. Staff
Update on staff matters
276 Nothing to report
277 There being no further items of business, the Chairman closed the meeting at 2021 hours
Dates of Next Meetings
1. Full Council Meeting - Thursday 1st July 2010 1930 hours in Backwell Parish
Hall, Backwell
2. Planning Committee Meeting - Thursday 15th July 2010 1900 hours in Backwell Parish Hall, Backwell