Full Council Minutes 26th January 2012









Present: Cllrs R Taylor (Chairman), M Bowerman, B Bucknell, R Day, M Gibbons-Price, J Llewellyn, R Mason, K Merryweather, S Mitchell, S Ould, C Perry and D Sparks


In attendance: Mrs J Stone, Clerk of the Council and District Cllrs K Barclay and

G Coombs


Members of the public: 1 member of public present


The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets


1. Apologies

057 Cllr J Theis


2. Declarations of Interest

The Chairman referred to the Declaration of Interests Register and asked members of Council if there were any further items to be entered in the Register. The following entries were made by members in the Declarations of Interest Register:-

058 Personal interest


059 Prejudicial interest

Cllr R Taylor - Agenda Item 8a - Grant Applications - Member of the

Royal British Legion

Cllr J Llewellyn - Agenda Item 8a - Grant Applications - Member of the

Royal British Legion

Cllr C Perry - Agenda Item 8a - Grant Applications - Member of the

Bowls and Film Club


3. Minutes (Circulated)

060 The minutes of the Full Council Meeting held on Thursday 12th January 2012 were unanimously confirmed as a correct record by those present at that meeting


4. Public Participation

061 Mr C Hatcher spoke in support of the Parish Council increasing their

funding contribution towards the A370 crossing. District Cllr K Barclay

read out a statement from a resident, again in support of the A370 crossing


5. To receive such communications as the person presiding may wish to lay before the Council



062 The Chairman spoke regarding co-option procedures, and said that in the last 15 years since he had been a member of the Parish Council, it had always been Backwell Parish Council's custom and practice to request ballot papers be used


6. To answer questions from Councillors

063 None


7. To consider appointing Vice Chairman

064 Resolved: By a majority vote Cllr M Gibbons-Price be appointed Vice

Chairman of Backwell Parish Council


8. To receive, consider and determine:

a. Grant applications for 2012/13 including funding to Backwell Playing

Fields Charity for 3 years (2012 - 2015)

The previously circulated schedule of grant applications was considered

in detail and the approved grants are shown on Appendix 'A' attached

hereto. The following details set out the movement of members of

style of decision:


Applicant Style Left Meeting

Nailsea & District Comm. Transport Unanimous

Nailsea Music Festival Unanimous

Backwell Playing Fields Charity Unanimous Cllr C Perry

Alcohol Misuse Forum Unanimous

Backwell Senior Club - Lawnside Unanimous

Backwell Parish Hall - Clock Unanimous

Royal British Legion Unanimous Cllrs R Taylor &

J Llewellyn

Backwell Playhouse Theatre Unanimous Cllr C Perry

Section 137

Nailsea Disability Initiative Unanimous

MS Therapy Centre, Nailsea Unanimous

Wellspring Counselling Unanimous

Woman's Project Unanimous

Crossroads Unanimous

Backwell Parish Magazine Unanimous

CPRE Unanimous

Backwell School (Counsellor) Unanimous

Backwell School (D of E) Unanimous

Avon Wildlife Trust Unanimous

N Somerset Mencap Summer Playscheme Unanimous

Meadowside Pre-School Unanimous

Backwell Junior School Association Unanimous

St Peter's Hospice Unanimous


065 Resolved: Unanimously to approve grant list (Appendix A)


066 Cllr C Perry left the meeting the whilst the following item was discussed

067 Resolved: Unanimously to award Backwell Playing Fields Charity a further £7,000 per year for the next 2 years (2013/14 and 2014/15) provided BPFC match fund. Total amount approved, subject to match funding, is £21,000).

068 Cllr C Perry rejoined the meeting and was advised of the above resolution


b. Budget and reserve levels for 2012/13 including increasing A370 crossing contribution from £20,000 to £25,000. (If approved money to be vired from General Reserve Fund)

The previously circulated draft budget, including earmarked reserves and

increasing the A370 crossing contribution from £20,000 to £25,000 (funds

to be vired from General Reserve Fund) was reviewed and the following resolution was passed (attached Appendix 'B').

069 Resolved: Unanimously the contribution towards the A370 crossing be increased by £5,000 to £25,000. Money to be vired from General Reserve Fund.

070 Resolved: By a majority vote the budget be set at £126,620 (Appendix



c. Precept for 2012/13

071 Resolved: Unanimously the precept for the 2012/13 financial year be set at £115,460


9. Planning matters

To consider the following planning applications:-

a. Planning application no. 12/P/0005/F Heathercliffe, Backwell Hill,

Backwell - Erection of a replacement garage with integral annexed accommodation with storage space above - Mr and Mrs Shattock

072 Resolved: Unanimously Backwell Parish Council has concerns

and is of the opinion that although it would be a great improvement on the corrugated building at present, that the planning application is

not an attempt to become a separate residence. Allegedly there has over the years been a suggestion that this was a working garage for

tractors and cars, separate from the private residence


b. Planning application no. 12/P/0076/F The Spinney, The Batch,

Backwell - Erection of a two storey side extension with first floor

balcony - Mrs R Drew

073 Resolved: Unanimously object on the grounds it is not in keeping.

The roof line is of different height for each extension, and the

rendering is different.


074 There being no further items of business, the Chairman closed the meeting at 2050 hours.