Full Council Minutes 6th October 2016






Present: Cllrs R Taylor (Chairman), M Bowerman, C Cole, S Edwards, E Langston, J Llewellyn, R MacLeavy, S Mitchell, S Ould, H Power, J Sear and G Simmonite


In attendance: Mrs J Stone, Clerk of the Council


Members of the public: 4 members of public present and Vicky Angear, North Somerset Times


The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets


1. Apologies

384 Cllrs R Day, M Gibbons-Price and D Seddon. District Cllr Karen Barclay and NSC PLO Natalie Field


2. Declarations of Interest

To receive Councillors' declarations of interests and to consider any written

application for dispensations

Personal interest

385 None

Prejudicial interest

386 None

Disclosable Pecuniary Interests

387 Cllr S Ould - Agenda Item 15 Allotment rent review - allotment holder


3. Minutes (Circulated)

388 The Minutes of the Full Council meeting held on the 1st September 2016 were unanimously confirmed as a correct record by those present at that meeting


4. Public Participation

389 None


5. To consider requests for grants (£2,000 and above) from the following


390 Standing Orders were suspended

a. Backwell Youth Club - £6,000

391 Mrs B Cook outlined the reasons for the grant application. Her comments were noted by members.

b. Backwell Tennis Club - £2,000

392 Mr R Gaunt outlined the reasons for the grant application. His

comments were noted by members.

c. Backwell Athletic Junior

Football Club - £2,000


393 Mr B Kent outlined the reasons for the grant application. His

comments were noted by members.

394 Standing Orders were reinstated

The presentation from Backwell Playing Fields Charity will take place at the 3rd

November 2016 Full Council meeting (£14,000)

395 Noted

6. To receive such communications as the person presiding may wish to lay

before the Council

396 The Chairman informed members of the 2017/18 Local Government Finance

Settlement:Technical Consultation Paper, which has a deadline of the 28th

October. Members to contact the Clerk if they wish to respond

397 The Chairman spoke of the current Household Waste Recycling Centre

Public Consultation and suggested members respond. Consultation closes

24th October

398 Members were informed the West of England Joint Spatial Plan and NSC's Site Allocations Plan consultations would be on the 3rd November agenda


7. To answer questions from Councillors

399 None


8. To receive and consider reports and minutes of Committees

To receive the draft minutes of the Planning Committee meeting held on 15.9.16

400 Noted


9. To receive and consider a report from the Clerk of the Council

a. To receive this report

401 Noted

b. Update on non agenda items

402 None


10. Farleigh Fields

a. Update

The Chairman informed members BPC will be speaking at the

hearing in May 2017. Members also noted the meeting taking

place with NSC on the 18.10.16

403 Noted

b. To approve expenditure of £1,950 plus VAT and disbursements

404 Resolved: Unanimously to authorise expenditure


11. Update on Moor Lane

405 The Chairman's comments were noted by members


12. Update on traffic calming measures in Dark Lane

406 Cllr S Mitchell informed members BPC were waiting to hear from

NSC with the results of the speed readings recently undertaken in Dark Lane

13. To approve expenditure of £450 for speed readings at Downside

407 Resolved: Unanimously to authorise expenditure


14. To authorise expenditure for attendance at SLCC Conference on

Wednesday 23rd November 2016 at Jurys Inn Hotel, Cheltenham, at a

total cost of £187 plus VAT (3 Councillors + Clerk)

408 Resolved: Unanimously to authorise expenditure


15. To review annual allotment rent for 2017 (currently £30 for a full plot

and £16 for a half plot).

409 Cllr S Ould, having declared a Disclosable Pecuniary Interest, left the

meeting whilst the following was discussed

410 Resolved: Unanimously not to increase the allotment rent for 2017

411 Cllr S Ould rejoined the meeting and was advised of the resolution passed


16. To authorise expenditure of £144 for hall hire for Backwell Village

Show (16th/17th September 2016)

412 Resolved: Unanimously to authorise expenditure


17. To authorise expenditure for repairs required to gate at Moor Lane

play area (replacement motor kit) in the sum of £340.50 plus VAT

413 Resolved: Unanimously to authorise expenditure


18. To receive and consider email dated 23.9.16 from Maxema Ltd re

proposed new radio base station installation at Moorside Farm, Station Road, Backwell

414 Noted and no objection


19. To receive and consider email dated 20.9.16 from Bristol Water re Southern Resilience Scheme

415 Noted and no comment


20. To receive and consider Notice of Intent - Backwell Common

416 Noted - no objection but would suggest a warning sign be erected at the cycle

track in Chapel Hill to advise cyclists of the closure


21. To receive and consider reports from Working Parties of the Council/Cllrs

a. To receive report from Enhancement Working Party

417 Cllrs noted Cllr M Bowerman's report

b. To receive update from Highways Working Party

418 Cllrs noted Cllr S Mitchell's comments


22. Accounts

a. To receive and consider Receipts and Payments schedule for September 2016 (checked by Cllr M Bowerman prior to the meeting)

419 Noted


b. To authorise expenditure for the month of September 2016

420 Resolved: Unanimously to authorise expenditure

c. To receive 2017/18 schedule of grant applications

421 Noted


23. Planning

To consider the following planning applications:

a. Planning application no. 16/P/2065/TPO Chapter House, Church

Town, Backwell - T1 Beech - balanced crown reduction to

previous pruning points of 1.5-2 metres in height and lateral

extent, careful thinning of outer canopy to reduce crown mass by

up to 15%, remove major rubbing limbs and dead wood and reshape

and balance to a natural flowing outline - All Tree Services Ltd

422 Resolved: Unanimously no objection

b. Planning application no. 16/P/2082/F - 2 The Avenue, Backwell -

Erection of a two storey and change roof including an increase in

the ridge height to expand living space on the first floor - Mr Bennett

423 Resolved: Unanimously Backwell Parish Council objects, as they

are of the opinion it is out of character with the large roof, and

far too many windows. They have concerns that this property is

situated in a private single lane cul-de-sac, giving access to some

24 properties. Construction vehicles would block both The Avenue

and Backwell Common. In the spirit of BPC's Neighbourhood Plan, they have never been happy with small bungalows being

converted into larger houses, as residents are keen to downsize. Should the Planning Officer have a mind to approve this application, then the Council politely request that any vehicle associated with this conversion, the owner make adequate parking arrangements on the said property, and not on the highway. Backwell Common is also a busy lane used by children accessing Backwell School, cyclists accessing the cycle track in Chapel Hill as well as the normal use of residents, including horse riders

c. Planning application no. 16/P/2150/F 24 Dark Lane, Backwell -

Erection of a two storey rear extension and a roof extension following

demolition of existing workshop - Mr & Mrs Axford

424 Resolved: Unanimously no objection


24. Confidential Items

425 Resolved: That pursuant to the Public Bodies (Admission to Meetings)

Act 1960, the Public and Press be excluded from the meeting for the

following items due to the confidential nature of the business to be transacted

25. Staff

Recruitment of new Office Assistant

Members were informed Elizabeth Lacey would be commencing employment with Backwell Parish Council on the 1st November 2016

426 Noted

427 There being no further items of business, the Chairman closed the meeting at 2042 hours