Full Council Minutes 3rd August 2017






Present: Cllrs R Taylor (Chairman), M Bowerman, S Edwards, E Langston, J Llewellyn, R MacLeavy, S Mitchell, S Ould, H Power, D Seddon and J Stone


In attendance: Mrs J Stone, Clerk of the Council. 

Members of the public: 3 members of public present


The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets


1.         Apologies

335      Cllrs M Gibbons-Price and G Simmonite. NSC PLO Natalie Field.  District Cllr

            K Barclay


2.         To consider co-option of one new member onto Backwell Parish Council and,     if co-opted, to receive their Declaration of Acceptance of Office

336      Resolved: Unanimously Mr Joshua Stone be co-opted onto Backwell Parish

            Council.  Cllr Stone signed his Declaration, witnessed by the Clerk, and was

            invited to join the meeting


3.         Declarations of Interest

            To receive Councillors' declarations of interests and to consider any written

            application for dispensations

            Personal interest

337      None

            Prejudicial interest

338      None

            Disclosable Pecuniary Interests

339      None


4.         Minutes (Circulated)

340      The Minutes of the Full Council meeting held on 6th July 2017 were unanimously confirmed as a correct record by those present at that meeting


5.         Public Participation

            Members noted Mr M Rose's comments regarding the poor condition of the roads in Backwell, and asked if the Parish Council could appeal to all parishioners to weed their boundaries and gutters

341      Noted: An appeal to be placed on Facebook and in the Village Magazine


342      Standing Orders were suspended

6.         To receive introduction from Janice Walsh, Newly appointed Operations   

            Manager of Nailsea and District Community Transport

343      Members received information on the services provided by Nailsea and District

            Community Transport to the local community

344      Standing Orders were reinstated


7.         To receive such communications as the person presiding may wish to lay

            before the Council

Members were informed of the forthcoming departure of Robert Sinclair and Melanie King from Bristol Airport, who were both leaving to take up new positions

345      Noted: Letters to be sent to them both


8.         To answer questions from Councillors

346      None


9.         To receive and consider reports and minutes of Committees

To receive the draft Minutes of the Planning Committee meeting held on 20th July 2017

347      Noted


10.       To receive and consider a report from the Clerk of the Council

            a.         To receive this report

348                  Noted

            b.         Update on non agenda items

349                  None


11.       To receive report from Cllr R Taylor re Rights of Way and funding

The Chairman's comments were noted regarding the condition of some of the Rights of Way in the village, and the lack of available funding from NSC

350      Resolved: Unanimously Mr P Hemmings to carry out a survey on

            Rights of Way in Backwell and report back to BPC, who will consider

            what funding is available


12.       To consider membership of Planning Committee

351      Resolved: Unanimously Cllrs J Stone and S Ould to be members of the

            Planning Committee.  The Planning Committee to consist of the following

            Councillors: Cllrs M Gibbons-Price, R Taylor, S Edwards, S Mitchell, R

            MacLeavy, M Bowerman, J Stone and S Ould


13.       To consider membership of Station Road Working Party

352      Resolved: Unanimously Cllr S Edwards to be a member of the Station Road

            Working Party


14.       To consider Councillor vacancies

353      The Chairman's comments were noted regarding the vacancies created by the

            resignation of  both Mr R Day and Mr J Sear, which will be considered at the 7th September 2017 Full Council meeting




15.       To receive update on playground inspections

Members were informed inspections were being carried at Oatfield and Moor Lane on a weekly basis by the Village Orderly, and once a month by GB Sport & Leisure.  The Village Orderly to attend additional training in the near future

354      Noted


16.       To receive and consider Youth Club Report dated 12.7.17 re Backwell

            Youth Club attendances and request for allocation of £4,000 if required

355      Resolved: By a majority to allocate £4,000 subject to key performance indicators being met.  Cllrs H Power, R MacLeavy and E Langston to

            meet with the Youth Club Committee and report back to Full Council


 17.      To receive and consider reports from Working Parties of the Council/Cllrs

            a.         To receive update from Enhancement Working Party

356                  Cllr M Bowerman asked if members could donate raffle prizes for the

                        forthcoming Senior Citizens Tea Party, taking place on Thursday 23rd

                        November 2017

            b.         To receive report from Highways Working Party

357                  Members noted Cllr S Mitchell's report

            c.         To receive update from 2026/2036 Working Party and flow chart

358                  The Chairman's comments were noted regarding proposals for development in Backwell and surrounding areas


18.       Accounts

            a.         To receive and consider Receipts and Payments schedule for July

                        2017 (checked by Cllr D Seddon prior to the meeting)

359                  Noted

            b.         To authorise expenditure for the month of July 2017

360                  Resolved: Unanimously to authorise


19.       Planning

            a.   To receive and consider email from NSC dated 26.7.17 re North Somerset

Local Plan 2018-2036 - Backwell Settlement Profile (draft settlement profile circulated by email 26.7.17).  Response date deadline 11.9.17

361            Resolved: Unanimously Cllrs R Taylor, S Edwards and D Seddon to         

                  submit a response on behalf of Backwell Parish Council

            To consider the following planning applications:

b.     Planning application no. 17/P/1638/F 40 Farleigh Road, Backwell - Two storey side extension - Mr C Laporta

362           Resolved: Unanimously no objection

c.      Planning application no. 17/P/1680/F 12 Embercourt Drive, Backwell -                  

Proposed single storey side and first floor side extension - Mrs Kay Jenkinson

363            Resolved: Unanimously no objection


d.     Planning application no. 17/P/1681/F 42 West Town Road, Backwell -

Conversion of an existing garage into a single-storey house with parking area and creation of new vehicular access - Mrs S Lillywhite

364           Resolved: Unanimously Backwell Parish Council objects to this      application on the grounds that when the planning permission (application no. 01/P/0333/F) was granted for the two garages on 22.2.01 it clearly states under the conditions that the Local Planning Authority are not prepared to see the establishment of a separate dwelling/annex to the dwelling house in accordance with Policy RL6 of the North Somerset Plan.  Previous planning history also shows under 2342/89 that erection of a dwelling within the garden was refused.  The proposed development is also very close to the adjacent properties in Bramley Drive, and clearly would have an impact on them


365      There being no further items of business, the Chairman closed the meeting at            2036 hours