Draft Full Council Minutes 1st February 2018







Present: Cllrs R Taylor (Chairman), M Bowerman, J Cousins, S Edwards, E Langston, J Llewellyn, R Macleay, Z O'Keefe, S Ould, H Power, D Seddon, G Simmonite, P Soothill and J Stone


In attendance: Mrs J Stone, Clerk of the Council. 

Members of the public: 5 members of public present.  District Cllr K Barclay


The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets


1.         Apologies

038      Cllr S Mitchell


2.         Declarations of Interest

            To receive Councillors' declarations of interests and to consider any written

            application for dispensations

039      Personal interest

            Cllr P Soothill - Grove Farm neighbour

040      Prejudicial interest


041      Disclosable Pecuniary Interests



3.         Minutes (Circulated)

042      The Minutes of the Full Council meeting held on 11th January 2018 were unanimously confirmed as a correct record by those present at that meeting


4.         Public Participation

043      None


5.         To receive such communications as the person presiding may wish to lay

            before the Council

044      The Chairman's comments were noted regarding the introduction of the Community Infrastructure Levy


6.         To answer questions from Councillors

045        None


7.         To receive and consider reports and minutes of Committees

046      None


8.         To receive and consider a report from the Clerk of the Council

            a.         To receive this report

047                  Noted

            b.         Update on non-agenda items

048                  None


 9.        Update on Farleigh Fields

049      The decision date has been put back to the 15th February 2018


10.       Update on Moor Lane

050      Members noted the Chairman's comments


11.       Update on Bristol Airport Master Plan

051      The Chairman informed members over 1,400 responses had been submitted to the

            consultation, and the Parish Council would be involved in ongoing discussions


12.       Update on JSP and Local Plan and approval in principle to engage

            professional help to represent Backwell Parish Council, BRA and BR

            in relation to the JSP at Examination level.  Costs to be divided between

            all 3 parties and will be presented for consideration to Full Council prior to engagement

            The Chairman updated members on the JSP and Local Plan.  Several hundred responses had been submitted.  The Parish Council were working together with

            Backwell Residents Association and Backwell Resistance, and would be seeking

            expert representation on the soundness of the document.  The Chairman reminded

            members there was £9,000 in the budget for planning matters, together with a further £5,000 in the Planning Contingency Fund.  BRA has already pledged £5,000

052      Resolved: Unanimously Backwell Parish Council approve, in principle, to

            engage professional help to represent BPC, BRA and BR in relation to the

            JSP at Examination level.  Costs to be divided between all 3 parties, and will

            be presented for consideration to Full Council prior to engagement


 13.      Update on proposed development at Grove Farm

053      Members were informed no planning application had yet been submitted  


 14.      To receive, consider and approve Statement of Risk Assessment and Management

054      Resolved: Unanimously to approve


 15.      Senior Citizens Tea Party

        To consider holding a Tea Party in November 2018 (date to be confirmed) and approve expenditure of £1,200

055      Resolved: By a majority to authorise expenditure.  £1,000 is in the 2018/19 budget, £200 to be vired from the General Contingency Fund.  1 abstention


 16.      To receive and consider Memorandum of Understanding between Backwell

        Playing Fields Charity Corporate Trustee Ltd, Backwell Parish Council and Backwell Youth Club

            The Chairman invited Mr M Pratt to speak.  Mr Pratt outlined to members the

            background to the Youth Club

056      Resolved: Unanimously to sign the Memorandum of Understanding


  17.     To consider additional Christmas lights

057      Resolved: Unanimously not to purchase additional Christmas lights at the present time


  18.     To receive and consider email from Martin Canning dated 23.1.18 re

        proposals for Easter display in the telephone box in West Town Road

058      Resolved: Unanimously to authorise the proposals


19.     To receive and consider quotation for continued maintenance of the planters from Gilman's Gardens in the sum of £2,205

 059     Resolved: Unanimously to authorise in the sum of £2,205


 20.      To confirm membership of 2026-2036 Development Working Party

 060     Resolved: Unanimously to rename the working party ‘2018-2036 Working

Party'.  Mr C Perry to no longer be a member.  Cllr P Soothill, Mr Michael Pratt and Lorraine Tomkinson-Parker to be added to the working party


 21.      To receive and consider reports from Working Parties of the Council/Cllrs

            a.         To receive update from Enhancement Working Party

  061                No update at present              

            b.         To receive update from Highways Working Party

                        The Chairman updated members regarding the Station Road proposals,

                        and also the problems with the single entrance to Backwell School at Meadow Close

  062                Noted 


  22.     Accounts

            a.         To receive and consider Receipts and Payments schedule for January

                        2018 (checked by Cllr M Bowerman prior to the meeting)

  063                Noted

b.           To authorise expenditure for the month of January 2018

  064                Resolved: Unanimously to authorise


  23.     Planning        

To consider the following planning applications:

a.      Planning application no. 17/P/5184/FUH 111 Farleigh Road, Backwell - Erection of two storey rear and side extensions

065               Resolved: Unanimously Backwell Parish Council has no objection to this application

b.     Planning application no. 17/P/5654/FUH 51 West Town Road, Backwell -

Proposed alterations, rear extension and roof reconfiguration

   066               Resolved: Unanimously Backwell Parish Council has no objection to

                        this application

c.      Planning application no. 17/P/5487/LDE Land between Tall Pines Golf

Course and Whispering Pines, Cooks Bridle Path, Backwell - Lawful

Development Certificate for the existing use of land as a builders yard including 2 no. static caravans, 2 no. storage containers and 1 no. lean to shed

   067               Resolved: Unanimously Backwell Parish Council has no objection to

                        this application

d.     Planning application no. 17/P/5320/FUH 80 Farleigh Road, Backwell - Raise the existing roof to allow for gym space above the garage

068               Resolved: By a majority vote Backwell Parish Council has concerns that the raising of the roof to create a second storey would be overbearing and set a precedent.  BPC request the Planning Officer to look at the planning history of this application. 1 abstention


   069               There being no further items of business, the Chairman closed the meeting at 2023 hours