Minutes of Annual Council Meeting 15th May 2014

 

MINUTES OF THE ANNUAL MEETING OF THE COUNCIL HELD ON THURSDAY 15TH MAY 2014 AT 1930 HOURS IN BACKWELL PARISH HALL, BACKWELL

 

PRESENT: Cllrs R Taylor, M Bowerman, R Day, S Edwards, M Gibbons Price, S Mitchell,

C Perry, J Sear, D Seddon and G Simmonite

 

IN ATTENDANCE: Mrs J Stone (Clerk of the Council)

 

MEMBERS OF THE PUBLIC: Ms V Angear, North Somerset Times

 

1 To elect a Chairman

Cllr M Bowerman proposed Cllr R Taylor, seconded by Cllr C Perry. There were no other nominations

226 Resolved: It was unanimously agreed that Cllr R Taylor be re-elected as Chairman

 

2 To receive the Chairman's Declaration of Acceptance of Office or determine when it will be received

227 Cllr R Taylor signed the Chairman's Declaration of Acceptance of Office form, witnessed by the Clerk

3 To elect a Vice Chairman

Cllr R Day proposed Cllr M Gibbons-Price, seconded by Cllr S Edwards. There were no other nominations

228 Resolved: It was unanimously agreed that Cllr M Gibbons-Price be re-elected as Vice Chairman

 

4 To receive the Vice Chairman's Declaration of Acceptance of Office or determine when it will be received

229 Cllr M Gibbons-Price signed the Vice Chairman's Declaration of Acceptance of Office form, witnessed by the Clerk

 

5 Apologies

230 Cllrs J Llewellyn, K Merryweather, S Ould and H Power. District Cllrs K Barclay and

G Coombs

 

6 Declarations of Interest

The Chairman referred to the Declaration of Interests Register and asked Members of

Council if there were any further items to be entered in the Register.

231 Personal Interest

None

232 Prejudicial Interest

Cllr M Bowerman - Agenda Item 28e planning application no. 14/P/0896/F The

Woodhouse, Backwell Common, Backwell - neighbour

233 Disclosable Pecuniary Interests

None

 

7 Minutes (Circulated)

234 The minutes of the Full Council meeting held on Thursday May 1st 2014 were

unanimously confirmed as a correct record by those present at that meeting

 

8 Committees of the Council (Please see attached Schedule A)

235 Resolved: Unanimously the Planning Committee to remain the same

236 Resolved: Unanimously the Rights of Way Committee to remain the same

9 Working Parties of the Council (Please see attached Schedule A)

237 Resolved: Unanimously the Enhancement Working Party to remain the same

238 Resolved: Unanimously the Office Working Party to remain the same

239 Resolved: Unanimously the Finance Working Party to remain the same

240 Resolved: Unanimously the Community Resilience Working Party to remain the

same

241 Resolved: Unanimously the Communications Strategy Working Party to remain the same

242 Resolved: Unanimously the Neighbourhood Plan Steering Group to remain the

same

243 Resolved: Unanimously the Allotment Advisory Group to remain the same

 

10 To appoint representatives to outside bodies (please see attached Schedule A) and to consider revocation of BPC's Chairman's position, for a period of 1 year, as Trustee on the Parish Hall Management Committee, and to appoint a Parish Council representative

244 Resolved: Unanimously Cllr S Ould to be Parish Council Trustee and representative on Parish Hall Management Committee, and Cllr R Taylor to be

Parish Council representative

245 Noted: No Council representative at present to Nailsea & Backwell Children's Centre Partnership

246 Resolved: Unanimously Cllrs R Taylor & M Bowerman to continue as Council representatives to ALCA

247 Resolved: Unanimously Cllrs M Bowerman & H Power to continue as Council representatives to Community Drug Misuse Forum

248 Resolved: Unanimously Cllr M Gibbons-Price to continue as observer to Backwell Playing Fields Charity. Cllr R Taylor to remain as observer number 2

249 Resolved: Unanimously Cllr S Mitchell to continue as Council representative on Bristol Airport Consultative Committee. Cllr G Simmonite to continue as representative number 2

250 Resolved: Unanimously Cllr S Mitchell to continue as Council representative on Bristol Airport Environmental Effects Working Party. Cllr G Simmonite to continue as representative number 2

251 Resolved: Unanimously Cllrs R Taylor and S Ould to continue as Council representatives to Backwell Foundation (4 year term)

252 Resolved: Unanimously Cllrs R Taylor and S Ould to continue as Council representatives to Backwell Educational Foundation (4 year term)

253 Resolved: Unanimously Cllr S Ould to continue as Scribe to Backwell Parish Magazine

254 Resolved: Unanimously Cllr M Gibbons-Price to continue as co-opted non voting

Parish Council member of NSC Standards Sub-Committee

255 Resolved: Unanimously Cllrs R Taylor and M Gibbons-Price to continue as

Council representatives to Stancombe Quarry Liaison Steering Group

 

11 To note Deeds and Trust Instruments in the custody of the Council's Solicitor

256 Noted

 

12 To readopt Financial Regulations

257 Resolved: Unanimously the Financial Regulations be readopted by the Council

 

13 To readopt Standing Orders

258 Resolved: Unanimously the Standing Orders be readopted by the Council

 

14 To note the Clerk as the Council's Responsible Financial Officer (RFO)

259 Noted

 

15 To agree cheque signatories - 5 Councillors

260 Resolved: Unanimously Cllrs R Taylor, M Bowerman, R Day, M Gibbons-Price

and S Ould to remain as cheque signatories. Any two of these Councillors to sign cheques

 

16 To reaffirm the following Policies:

a. Complaints Procedure

261 Resolved: Unanimously the Council readopt the existing Complaints Procedure

b. Grievance Policy

262 Resolved: Unanimously the Council readopt the existing Grievance Policy

c. Discipline Policy

263 Resolved: Unanimously the Council readopt the existing Discipline Policy

d. Information Technology Policy

264 Resolved: Unanimously the Council readopt the existing Information Technology Policy

e. Statement of Risk Assessment and Management

265 Resolved: Unanimously the Council readopt the existing Statement of Risk Assessment and Management

f. Dignity at Work/Bullying and Harassment Policy

266 Resolved: Unanimously the Council readopt the existing Dignity at Work/Bullying and Harassment Policy

g. Local Government Pension Scheme - Employers Discretions Policy

267 Resolved: Unanimously the Council readopt the existing Local Government Pension Scheme - Employers Discretions Policy

 

17 To receive and consider Clerk's Report

268 Noted

 

18 Public Participation (maximum 10 minutes)

269 None

 

19 To receive such communications as the person presiding may wish to lay before the

Council

The Chairman spoke of an invitation received from Crossroads Care inviting Parish

Councillors to attend a free cream tea on 11.6.14.

270 Noted - the Clerk to circulate details to Councillors

271 The Chairman reminded members of the invitation received from Backwell Tennis

Club to attend the new tennis court opening on the 18.5.14. The Chairman and Vice

Chairman to attend

 

20 To answer questions from Councillors

272 None

 

21 To receive request from Backwell Junior School Governor Committee to erect congratulatory banner on Backwell Parish Hall following OFSTED report

273 Resolved: Unanimously a congratulatory letter be sent

 

 

 

22 To consider Backwell Parish Council Awards for best Newcomer to the allotments and best runner up Newcomer to the allotments. Prizes to be £10 Garden Centre voucher for best Newcomer and £5 Garden Centre voucher for runner up Newcomer

274 Resolved: Unanimously to approve

 

23 To receive report from Enhancement Working Party

a. To consider hosting a lunch on Sunday 27th July 2014 to commemorate Centenary of WW1

Cllr M Bowerman's comments were noted regarding the EWP who were now proposing not to go ahead with the lunch, but would like to provide a cake, tea and coffee following the Centenary Service at St Andrew's Church

275 Noted

 

b. Subject to event being approved to authorise expenditure of £1,500 for holding event

Cllr M Bowerman advised as the proposed lunch was no longer taking place

(cake, tea and coffee to be served instead) the required expenditure involved would be reduced

276 Resolved: Unanimously £200 be authorised

 

c. To consider holding a 'Backwell Best Kept Garden' Competition

277 Resolved: Unanimously to hold the competition

 

d. Subject to competition being approved to authorise expenditure of £200

for prizes

278 Resolved: Unanimously to approve expenditure

 

24 To receive report from the Chairman re update on Stancombe Quarry

279 Noted

 

25 To receive report from Cllr S Mitchell re Bristol Airport Environmental Effects Working Party and Consultative Committee meetings

280 Noted

 

26 To consider purchase of replacement heavy duty PVC banner in the sum of £128.68 plus VAT

Members discussed the possibility of purchasing a digital display board instead of a PVC banner. Cllrs S Mitchell and D Seddon to investigate and report back at the 5th June Full Council meeting

281 Noted

 

27 To consider reinvestment of 2 Investment Bonds as follows:

(both Bonds due to expire on 19th May 2014)

a. Investment Bond of £74,082 - Reinvest £65,000 for a period of 2 years @ 0.92% (Moor Lane S106 funds) and remaining funds transfer to Moor Lane current account to cover running costs

282 Resolved: Unanimously to invest £65,000 for 2 years and to transfer remaining funds to Moor Lane current account

b. Investment Bond of £31,078 for a period of 1 year @ 0.44%

283 Resolved: Unanimously to invest £31,078 for 1 year

 

28 Planning matters

To consider the following planning applications:

a. Planning application no. 14/P/0848/WT 96 West Town Road, Backwell -

1 Cherry -Fell & 1 Horse Chestnut - Fell - Swift Tree Surgery

284 Resolved: Unanimously no objection providing the Tree Officer

checks to see there are no nesting birds

b. Planning application no. 14/P/0849/F 94 West Town Road, Backwell -

Erection of a three storey detached dwelling following demolition of

old smithy - Oakwoods Developments

285 Resolved: Unanimously Backwell Parish Council objects as it is

a listed building. They also are of the opinion it is inappropriate

to the area, and would suggest it be transferred to English Heritage

c. Planning application no. 14/P/0856/F Budokan Backwell Judo Club,

Recreation Ground, Rodney Road, Backwell - Erection of clubhouse

following demolition of existing clubhouse - Budokan Backwell Judo

Club

286 Resolved: Unanimously no objection

d. Planning application no. 14/P/0877/F 4 Mariners Drive, Backwell -

Erection of a single storey side extension - Mr & Mrs Sam Kent

287 Resolved: Unanimously no objection

288 Cllr M Bowerman, having declared a prejudicial interest in the following

agenda item, left the meeting whilst it was discussed

e. Planning application no. 14/P/0896/F The Woodhouse, Backwell Common, Backwell - Erection of a replacement dwelling with associated access following demolition of existing dwelling and outbuildings - Mr & Mrs A Lewis

289 Resolved: By a majority decision Backwell Parish Council fully support NSC's Green Belt policy, but would like to remind them this a replacement dwelling

290 Cllr M Bowerman rejoined the meeting and was advised of the resolution

passed

f. Planning application no. 14/P/0906/F 13 Oakleigh Close, Backwell -

Erection of a single storey rear extension - Mr & Mrs R Norman

291 Resolved: Unanimously no objection

 

292 There being no further items of business, the Chairman closed the meeting at

2025 hours