Minutes of Annual Council Meeting 17th May 2012

 

 

MINUTES OF THE ANNUAL MEETING OF THE COUNCIL HELD ON THURSDAY MAY 17th 2012 AT 1930 HOURS IN BACKWELL PARISH HALL, BACKWELL

 

 

PRESENT: Cllrs R Taylor, M Bowerman, B Bucknell, M Gibbons Price, J Llewellyn,

R Mason, K Merryweather, S Mitchell, S Ould, C Perry, D Seddon, D Sparks and G Wills

 

IN ATTENDANCE: Mrs J Stone (Clerk of the Council)

 

MEMBERS OF THE PUBLIC: 1 member of public present

 

1 To elect a Chairman

Cllr R Mason proposed Cllr R Taylor, seconded by Cllr K Merryweather. There were no other nominations.

268 Resolved: It was unanimously agreed that Cllr R Taylor be re-elected as Chairman

 

2 To receive the Chairman's Declaration of Acceptance of Office or determine when it will be received

269 Cllr R Taylor signed the Chairman's Declaration of Acceptance of Office form, witnessed by the Clerk

3 To elect a Vice Chairman

Cllr R Taylor proposed Cllr M Gibbons-Price, seconded by Cllr K Merryweather. There were no other nominations.

270 Resolved: It was unanimously agreed that Cllr M Gibbons-Price be re-elected as Vice Chairman

 

4 To receive the Vice Chairman's Declaration of Acceptance of Office or determine when it will be received

271 Cllr M Gibbons-Price signed the Vice Chairman's Declaration of Acceptance of Office form, witnessed by the Clerk

 

5 To receive Mr D Seddon's Declaration of Acceptance of Office

272 Mr Seddon signed his Declaration of Acceptance of Office, witnessed by the Clerk, and

was invited to join the meeting

 

6 Apologies

273 Cllrs R Day & D Sparks

 

7 Declarations of Interest

The Chairman referred to the Declaration of Interests Register and asked Members of

Council if there were any further items to be entered in the Register.

274 Personal Interest

None

275 Prejudicial Interest

None

 

8 Minutes (Circulated)

276 The minutes of the Full Council meeting held on Thursday 3rd May 2012 were

unanimously confirmed as a correct record by those present at that meeting

 

 

 

9 Committees of the Council (Please see attached Schedule A)

277 Resolved: Unanimously the Planning Committee to remain the same

278 Resolved: Unanimously the Rights of Way Committee to remain the same, except

Cllr R Mason to be replaced by Cllr D Seddon

 

10 Working Parties of the Council (Please see attached Schedule A)

279 Resolved: Unanimously the Enhancement Working Party to remain the same

280 Resolved: Unanimously the Office Working Party to remain the same

281 Resolved: Unanimously the Finance Working Party to remain the same

282 Resolved: Unanimously the Parking Working Party to remain the same

283 Resolved: Unanimously the Jubilee Honours Board Working Party to remain

the same

284 Resolved: Unanimously the Allotment Advisory Group to remain the same

285 Resolved: Unanimously the Neighbourhood Plan Steering Group to remain the

same, except Mr G Irons to be replaced by Mr M Rose

 

11 To appoint representatives to outside bodies (please see attached Schedule A) and to consider revocation of BPC's Chairman's position, for a period of 1 year, as Trustee on the Parish Hall Management Committee, and to appoint a Parish Council representative

286 Resolved: Unanimously Cllr S Ould to be Parish Council Trustee and representative on Parish Hall Management Committee, and Cllr R Taylor to be

Parish Council representative

287 Resolved: Unanimously Cllr R Mason to continue as Council representative to Nailsea & Backwell Children's Centre Partnership

288 Resolved: Unanimously Cllrs R Taylor & R Mason to continue as Council representatives to ALCA

289 Resolved: Unanimously Cllrs R Mason & M Bowerman to continue as Council representatives to Community Drug Misuse Forum

290 Resolved: Unanimously Cllr M Gibbons-Price to continue as observer to Backwell Playing Fields Charity. Cllr R Taylor to remain as observer number 2

291 Resolved: Unanimously Cllr B Bucknell to remain as Council representative to

Neighbourhood Watch

292 Resolved: Unanimously Cllrs B Bucknell and M Bowerman to remain as

Council representatives on Bristol Airport Consultative Committee

293 Resolved: Unanimously Cllrs B Bucknell and M Bowerman to remain as

Council representatives on Bristol Airport Environmental Effects Working Party

294 Resolved: Unanimously Cllr R Taylor to remain as Council representative to Backwell Foundation and Cllr S Ould to be a representative (4 year term)

295 Resolved: Unanimously Cllr R Taylor to remain as Council representative to Backwell Educational Foundation and Cllr S Ould to be a representative (4 year term)

296 Resolved: Unanimously Cllr S Ould to continue as Scribe to Backwell Parish Magazine

 

12 To note Deeds and Trust Instruments in the custody of the Council's Solicitor

297 Noted

 

13 To readopt Financial Regulations

298 Resolved: Unanimously the Financial Regulations be readopted by the Council

 

 

 

14 To readopt Standing Orders

299 Resolved: Unanimously the Standing Orders be readopted by the Council

 

15 To note the Clerk as the Council's Responsible Financial Officer (RFO)

300 Noted

 

16 To agree cheque signatories - 5 Councillors

301 Resolved: Unanimously Cllrs R Taylor, M Bowerman, B Bucknell, R Day and

M Gibbons-Price to remain as cheque signatories. Any two of these Councillors to sign cheques

 

17 To reaffirm the following Policies:

a. Complaints Procedure

302 Resolved: Unanimously the Council readopt the existing Complaints Procedure

b. Grievance Policy

303 Resolved: Unanimously the Council readopt the existing Grievance Policy

c. Discipline Policy

304 Resolved: Unanimously the Council readopt the existing Discipline Policy

d. Information Technology Policy

305 Resolved: Unanimously the Council readopt the existing Information Technology Policy

e. Statement of Risk Assessment and Management

306 Resolved: Unanimously the Council readopt the existing Statement of Risk Assessment and Management

f. Dignity at Work/Bullying and Harassment Policy

307 Resolved: Unanimously the Council readopt the existing Dignity at Work/Bullying and Harassment Policy

g. Local Government Pension Scheme - Employers Discretions Policy

308 Resolved: Unanimously the Council readopt the existing Local Government Pension Scheme - Employers Discretions Policy

 

18 To receive and consider Clerk's Report

309 Noted

 

19 Public Participation (maximum 10 minutes)

310 None

 

20 To receive such communications as the person presiding may wish to lay before the Council

311 The Chairman's comments regarding attendance at Chairing Your Council training were

noted by members.

 

21 To answer questions from Councillors

312 None

 

22 To consider renewal of Parish Council insurance

(a) Option A in the sum of £1,131.34 or £1,074.77 if enter into a

3 year binding agreement

 

 

(b) Option B in the sum of £1,056.31 or £1,014.80 if enter into a 3 year binding agreement

313 Resolved: Unanimously to accept Option B and enter into a 3 year binding agreement in the sum of £1,014.80 per year

 

23 To consider purchase of 50 '2 in 1 Teamwork Duo Organiser' 2013 diaries at

a cost of £3.31 each + £9.99 delivery charge and VAT. Total price £210.59

314 Resolved: Unanimously to authorise expenditure of £210.59

 

24 To consider the following Planning Applications:-

a Planning application no. 12/P/0736/TPO 53 Dark Lane, Backwell -

T1 - Acacia - Clean out crown and thin by up to 15% . T2 - Beech -

Clean out crown and thin by up to 15% - Fountain Treeworks

315 Resolved: Unanimously no objection

 

b. Planning application no. 12/P/0750/F 50 Westfield Road, Backwell -

Erection of a two storey extension to the side elevation and a single

storey extension to the front elevation. Erection of a conservatory to

the rear elevation - Mrs M Payne

316 Resolved: Unanimously no objection

 

c. Planning application no. 12/P/0761/F Station Cottage, 7 Station

Close, Backwell - Erection of a two storey side extension, single

storey rear extension and alterations to the roof - Mr & Mrs Cox

317 Resolved: Unanimously no objection

 

318 There being no further items of business, the Chairman closed the meeting at 2003

hours.