Minutes of Annual Council Meeting 19th May 2016

MINUTES OF THE ANNUAL MEETING OF THE COUNCIL HELD ON THURSDAY 19TH MAY 2016 AT 1930 HOURS IN BACKWELL PARISH HALL, BACKWELL

 

PRESENT: Cllrs R Taylor, R Barclay, M Bowerman, C Cole, R Day, S Edwards, M Gibbons Price, R MacLeavy, S Mitchell, S Ould, J Sear, D Seddon and G Simmonite

 

IN ATTENDANCE: Mrs J Stone (Clerk of the Council). PCSO Cathryn Turner

 

MEMBERS OF THE PUBLIC: 1 member of public present

 

The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets

 

1 To elect a Chairman

Cllr R Day proposed Cllr R Taylor, seconded by Cllr M Bowerman. There were no other nominations

193 Resolved: It was unanimously agreed that Cllr R Taylor be re-elected as Chairman

 

2 To receive the Chairman's Declaration of Acceptance of Office or determine when it will be received

194 Cllr R Taylor signed the Chairman's Declaration of Acceptance of Office form, witnessed by the Clerk

3 To elect a Vice Chairman

Cllr R Taylor proposed Cllr M Gibbons-Price, seconded by Cllr J Sear . There were no other nominations

195 Resolved: It was unanimously agreed that Cllr M Gibbons-Price be re-elected as Vice Chairman

 

4 To receive the Vice Chairman's Declaration of Acceptance of Office or determine when it will be received

196 Cllr M Gibbons-Price signed the Vice Chairman's Declaration of Acceptance of Office form, witnessed by the Clerk

 

5 Apologies

197 Cllrs J Llewellyn and H Power. District Cllr K Barclay. NSC Parish Liaison

Officers Natalie Field and Natalie Sims

 

6 Declarations of Interest

The Chairman referred to the Declaration of Interests Register and asked Members of

Council if there were any further items to be entered in the Register.

198 Personal Interest

None

199 Prejudicial Interest

None

200 Disclosable Pecuniary Interests

None

 

7 Minutes (Circulated)

201 The minutes of the Full Council meeting held on Thursday 10th May 2016 were

unanimously confirmed as a correct record by those present at that meeting

 

8 Committees of the Council

202 Resolved: Unanimously the Planning Committee to remain the same

203 Resolved: Unanimously the Rights of Way Committee to remain the same

9 Working Parties of the Council

204 Resolved: Unanimously the Enhancement Working Party to remain the same

205 Resolved: Unanimously the Office Working Party to remain the same

206 Resolved: Unanimously the Finance Working Party to remain the same

207 Resolved: Unanimously the Community Resilience Working Party to consist of

Cllrs H Power, S Mitchell and D Seddon

208 Resolved: Unanimously the Communications Strategy Working Party to remain the same

209 Resolved: Unanimously the Local Green Spaces Working Party to remain the same

210 Resolved: Unanimously the Doggie Bin Working Party to remain the same

211 Resolved: Unanimously the Highways Working Party to remain the same

212 Resolved: Unanimously the Moor Lane Proposed Development Working Party

remain the same

213 Resolved: Unanimously the Oatfield Play Equipment Working Party to remain

the same

214 Resolved: Unanimously the Allotment Advisory Group to remain the same

 

10 To appoint representatives to outside bodies and to consider revocation of BPC's Chairman's position, for a period of 1 year, as Trustee on the Parish Hall Management Committee, and to appoint a Parish Council representative

215 Resolved: Unanimously Cllr S Ould to be Parish Council Trustee and representative on Parish Hall Management Committee, and Cllr R Taylor to be

Parish Council representative

216 Nailsea & Backwell Children's Centre Partnership to be deleted

217 Resolved: Unanimously Cllrs R Taylor & M Bowerman to continue as Council representatives to ALCA

218 Resolved: Unanimously Cllrs M Bowerman & H Power to continue as Council representatives to Community Drug Misuse Forum. Cllr R MacLeavy to be reserve

219 Resolved: Unanimously Cllr S Mitchell to continue as Council representative on Bristol Airport Consultative Committee. Cllr G Simmonite to continue as representative number 2

220 Resolved: Unanimously Cllr S Mitchell to continue as Council representative on Bristol Airport Environmental Effects Working Party. Cllr G Simmonite to continue as representative number 2

221 Resolved: Unanimously Cllrs R Taylor and S Ould to continue as Council representatives to Backwell Foundation (4 year term). Cllr S Edwards to be

reserve

222 Resolved: Unanimously Cllrs R Taylor and S Ould to continue as Council representatives to Backwell Educational Foundation (4 year term). Cllr S Edwards to be reserve

223 Resolved: Unanimously Cllr H Power to continue as Scribe to Backwell Parish Magazine

224 Resolved: Unanimously Cllr M Gibbons-Price to continue as co-opted non voting

Parish Council member of NSC Standards Sub-Committee (4 year term)

225 Resolved: Unanimously Cllrs R Taylor and M Gibbons-Price to continue as

Council representatives to Stancombe Quarry Liaison Steering Group

 

11 To note Deeds and Trust Instruments in the custody of the Council's Solicitor

226 Noted

 

12 To readopt Financial Regulations

227 Resolved: Unanimously the Financial Regulations be readopted by the Council

 

13 To readopt Standing Orders

228 Resolved: Unanimously the Standing Orders be readopted by the Council

 

14 To note the Clerk as the Council's Responsible Financial Officer (RFO)

229 Noted

 

15 To agree cheque signatories - 5 Councillors

230 Resolved: Unanimously Cllrs R Taylor, M Bowerman, R Day, M Gibbons-Price

and S Ould to remain as cheque signatories. Any two of these Councillors to sign cheques

 

16 To reaffirm the following Policies:

a. Complaints Procedure

231 Resolved: Unanimously the Council readopt the existing Complaints Procedure

b. Grievance Policy

232 Resolved: Unanimously the Council readopt the existing Grievance Policy

c. Discipline Policy

233 Resolved: Unanimously the Council readopt the existing Discipline Policy

d. Information Technology Policy

234 Resolved: Unanimously the Council readopt the existing Information Technology Policy

e. Statement of Risk Assessment and Management

235 Resolved: Unanimously the Council readopt the existing Statement of Risk Assessment and Management

f. Dignity at Work/Bullying and Harassment Policy

236 Resolved: Unanimously the Council readopt the existing Dignity at Work/Bullying and Harassment Policy

g. Local Government Pension Scheme - Employer Discretions Policies

237 Resolved: Unanimously the Council readopt the existing Local Government Pension Scheme - Employer Discretions Policies

h. Community Resilience Sandbag Deployment Policy

238 Resolved: Unanimously the Council readopt the existing Community

Resilience Sandbag Deployment Policy

 

17 To receive and consider Clerk's Report

239 Noted

 

18 Public Participation (maximum 10 minutes)

240 PCSO Cathryn Turner comments were noted re Backwell Playing Fields

 

19 To receive such communications as the person presiding may wish to lay before the

Council

The Chairman's comments were noted regarding forthcoming presentations by

Somerset Storyfest at Backwell Junior School on July 7th and 11th. Councillors

to inform the Clerk if they wish to attend

241 Noted

 

20 To answer questions from Councillors

242 None

 

21 To consider purchase of 70 x 2017 BPC diaries (same as last year) at a price of £3.31 per diary plus VAT and shipping, total expenditure £292.43

243 Resolved: Unanimously to approve

 

22 To receive and consider request from Backwell Life dated 4.5.16 for

BPC support for "20 things to do for free in Backwell 2016" leaflet (attached)

244 Resolved: Unanimously to support

 

23 To receive and consider nomination form from ALCA (North Somerset Group)

245 Noted

 

24 To consider loss of skittle alley at The Rising Sun, Backwell

Members discussed the planned removal of the skittle alley

246 Resolved: Unanimously a letter be sent to the new owners wishing them success

in their new venture, and bring to their attention residents concerns about the loss of the skittle alley/function room

 

25 Planning matters

To consider the following planning application:

Planning application no. 16/P/1071/TPO 16B Church Lane, Backwell -

T1 Lawson cypress - reduction in height by 2-3m; T2 lime - reduce to

previous reduction points (by approximately 3-4m); T3 beech - thin

canopy by approximately 20% - Glendale Countryside Limited

No comment as the decision has already been made by NSC

247 Noted

 

248 There being no further items of business, the Chairman closed the meeting at

1959 hours