MINUTES OF THE ANNUAL MEETING OF THE COUNCIL HELD ON THURSDAY 21ST MAY 2015 AT 1930 HOURS IN BACKWELL PARISH HALL, BACKWELL
PRESENT: Cllrs R Taylor, M Bowerman, C Cole, R Day, M Gibbons Price, J Llewellyn, R MacLeavy, S Mitchell, J Sear, D Seddon and G Simmonite
IN ATTENDANCE: Mrs J Stone (Clerk of the Council). District Cllr K Barclay
MEMBERS OF THE PUBLIC: 3 members of public present
The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets. He congratulated District Cllr K Barclay on her success in the recent Election.
A minutes silence was held in memory of Mr John Mason.
1 To elect a Chairman
176 A signed ballot was requested by two members.
Cllr R Day proposed Cllr R Taylor, seconded by Cllr R Taylor. There were no other nominations
177 Resolved: It was unanimously agreed that Cllr R Taylor be re-elected as Chairman
2 To receive the Chairman’s Declaration of Acceptance of Office or determine when it will be received
178 Cllr R Taylor signed the Chairman’s Declaration of Acceptance of Office form, witnessed by the Clerk
3 To elect a Vice Chairman
179 A signed ballot was requested by two members.
Cllr R Taylor proposed Cllr M Gibbons-Price, seconded by Cllr R Day. There were no other nominations
180 Resolved: It was unanimously agreed that Cllr M Gibbons-Price be re-elected as Vice Chairman
4 To receive the Vice Chairman’s Declaration of Acceptance of Office or determine when it will be received
181 Cllr M Gibbons-Price signed the Vice Chairman’s Declaration of Acceptance of Office form, witnessed by the Clerk
5 Apologies
182 Cllrs S Edwards, S Ould and H Power
6 Declarations of Interest
The Chairman referred to the Declaration of Interests Register and asked Members of
Council if there were any further items to be entered in the Register.
183 Personal Interest
Cllr D Seddon – Agenda Item no. 38f – Planning application no. 15/P/0910/F –
Close friends
184 Prejudicial Interest
None
185 Disclosable Pecuniary Interests
None
7 Minutes (Circulated)
186 The minutes of the Full Council meeting held on Thursday 2nd April 2015 were
unanimously confirmed as a correct record by those present at that meeting
8 To receive, consider and approve the Annual Return for the financial
year ended 31st March 2015
187 Resolved: Unanimously to approve
9 Declaration of Acceptance of Office
To consider the date that Cllrs can sign Acceptance of Office if not already done so
188 All Declarations signed
10 To consider Councillor vacancy
189 Resolved: Unanimously the Clerk to advertise the remaining vacancy. To be
considered at the 2nd July 2015 Full Council meeting
11 Committees of the Council
190 Resolved: Unanimously the Planning Committee to consist of Cllrs M Gibbons- Price, R Taylor, M Bowerman, S Mitchell, G Simmonite, J Sear, R MacLeavy and
S Edwards
191 Resolved: Unanimously the Rights of Way Committee to consist of Cllrs R Taylor,
S Mitchell, S Ould, D Seddon and H Power
12 Working Parties of the Council
192 Resolved: Unanimously the Enhancement Working Party to remain the same
with the addition of Cllr C Cole
193 Resolved: Unanimously the Office Working Party to remain the same
194 Resolved: Unanimously the Finance Working Party to remain the same
195 Resolved: Unanimously the Community Resilience Working Party to remain the
same
196 Resolved: Unanimously the Communications Strategy Working Party to remain the same
197 Resolved: Unanimously the Local Green Spaces Working Party to consist of
Cllrs S Mitchell (Chairman), M Gibbons-Price, R Taylor, C Cole and S Edwards
198 Resolved: Unanimously the Doggie Bin Working Party to remain the same
199 Resolved:Unanimously the Neighbourhood Plan Steering Group no longer required
200 Resolved: Unanimously the Allotment Advisory Group to remain the same
13 To appoint representatives to outside bodies and to consider revocation of BPC’s Chairman’s position, for a period of 1 year, as Trustee on the Parish Hall Management Committee, and to appoint a Parish Council representative
201 Resolved: Unanimously Cllr S Ould to be Parish Council Trustee and representative on Parish Hall Management Committee, and Cllr R Taylor to be
Parish Council representative
202 Noted: No Council representative at present to Nailsea & Backwell Children’s Centre Partnership
203 Resolved: Unanimously Cllrs R Taylor & M Bowerman to continue as Council representatives to ALCA
204 Resolved: Unanimously Cllrs M Bowerman & H Power to continue as Council representatives to Community Drug Misuse Forum. Cllr R MacLeavy to be reserve
205 Noted: Observers to Backwell Playing Fields Charity no longer required
206 Resolved: Unanimously Cllr S Mitchell to continue as Council representative on Bristol Airport Consultative Committee. Cllr G Simmonite to continue as representative number 2
207 Resolved: Unanimously Cllr S Mitchell to continue as Council representative on Bristol Airport Environmental Effects Working Party. Cllr G Simmonite to continue as representative number 2
208 Resolved: Unanimously Cllrs R Taylor and S Ould to continue as Council representatives to Backwell Foundation (4 year term). Cllr S Edwards to be
reserve
209 Resolved: Unanimously Cllrs R Taylor and S Ould to continue as Council representatives to Backwell Educational Foundation (4 year term). Cllr S Edwards to be reserve
210 Scribe to Backwell Parish Magazine vacant at present
211 Resolved: Unanimously Cllr M Gibbons-Price to continue as co-opted non voting
Parish Council member of NSC Standards Sub-Committee
212 Resolved: Unanimously Cllrs R Taylor and M Gibbons-Price to continue as
Council representatives to Stancombe Quarry Liaison Steering Group
14 To note Deeds and Trust Instruments in the custody of the Council’s Solicitor
213 Noted
15 To readopt Financial Regulations
214 Resolved: Unanimously the Financial Regulations be readopted by the Council
16 To readopt Standing Orders
215 Resolved: Unanimously the Standing Orders be readopted by the Council
17 To note the Clerk as the Council’s Responsible Financial Officer (RFO)
216 Noted
18 To agree cheque signatories – 5 Councillors
217 Resolved: Unanimously Cllrs R Taylor, M Bowerman, R Day, M Gibbons-Price
and S Ould to remain as cheque signatories. Any two of these Councillors to sign cheques
19 To reaffirm the following Policies:
a. Complaints Procedure
218 Resolved: Unanimously the Council readopt the existing Complaints Procedure
b. Grievance Policy
219 Resolved: Unanimously the Council readopt the existing Grievance Policy
c. Discipline Policy
220 Resolved: Unanimously the Council readopt the existing Discipline Policy
d. Information Technology Policy
221 Resolved: Unanimously the Council readopt the existing Information Technology Policy
e. Statement of Risk Assessment and Management
222 Resolved: Unanimously the Council readopt the existing Statement of Risk Assessment and Management
f. Dignity at Work/Bullying and Harassment Policy
223 Resolved: Unanimously the Council readopt the existing Dignity at Work/Bullying and Harassment Policy
g. Local Government Pension Scheme – Employer Discretions Policies
224 Resolved: Unanimously the Council readopt the existing Local Government Pension Scheme – Employer Discretions Policies
h. Community Resilience Sandbag Deployment Policy
225 Resolved: Unanimously the Council readopt the existing Community
Resilience Sandbag Deployment Policy
20 To receive and consider Clerk’s Report
226 Noted
21 Public Participation (maximum 10 minutes)
227 2 members of public spoke in opposition of Taylor Wimpey’s proposals to build
up to 70 new homes at Moor Lane.
228 Mr G Wells, BRA, spoke in opposition to an application for a Street Trading
Consent at Backwell Lake
22 To receive such communications as the person presiding may wish to lay before the
Council
229 The Chairman informed members planning consent had been granted at Stancombe
Quarry, and the Section 106 Agreement was in place.
230 The Chairman reminded members of the 1 day closure of the A38 this coming weekend
23 To answer questions from Councillors
231 None
24 To receive and consider reports and minutes of Committees
To receive the draft Minutes of the Planning Committee meeting held on 16.4.15
232 Noted
25 Accounts
a. To receive and consider the receipts and payments schedule for April/May
2015 (Checked by Cllr M Gibbons-Price prior to meeting)
233 Noted
b. To authorise expenditure for the months of April/May 2015
234 Resolved: Unanimously to authorise expenditure, plus additional
cheque no. 102740 dated 21.5.15 to Peter Evans Partnership for
£1,579.88
c. To receive and consider Internal Audit Report (Final) 2014-15 dated
13.4.15
235 Noted: The Chairman thanked the Clerk for her work in connection with
the recent audit
d. To consider renewal of annual membership of CPRE at a cost of £36
236 Resolved: Unanimously to authorise
e. To authorise expenditure of £385 plus VAT for servicing of PA and
Loop System, plus additional work required to sound system in
Backwell Parish Hall
237 Resolved: Unanimously to authorise
f. To authorise expenditure of £110 plus VAT for GB Sport & Leisure UK
Ltd to carry out an annual playground inspection at Moor Lane and Oatfield
238 Resolved: Unanimously to authorise
g. To authorise expenditure of £275 plus VAT to clean the lettered plaque’s on War Memorial
239 Resolved: Unanimously to authorise
26 Update on Farleigh Fields planning application
To approve expenditure of £700 plus VAT to undertake traffic surveys.
Funds to be vired from Planning Contingency Fund (Earmarked Reserves)
240 Resolved: Unanimously to authorise. Funds to be vired from Planning
Contingency Fund
27 Update on Backwell Future
241 The Chairman informed members the Clerk, in conjunction with Mr C Perry, was
arranging for 100 copies of the Neighbourhood Plan to be printed
28 Local Green Spaces update
242 The Chairman reported no update available at present
29 To authorise 3 year Long Term Agreement with Zurich for insurance
cover at a cost of £932.56 per year
243 Resolved: Unanimously to authorise
30 To consider ‘At your Place’ training for all Councillors at a cost of £200
244 Resolved: Unanimously to authorise
31 To receive and consider email from Mr Norman dated 7.5.15 regarding
proposed renewal of Licence for Rodney Road Green
245 The Chairman explained the current situation with regard to the proposed
renewal of the Licence.
Noted: The Clerk to ask Mr Norman to proceed with drafting a new Licence
32 To receive and consider letter from North Somerset Council dated 5.5.15
re application for the granting of a Street Trading Consent from T-Bird
Sun Hut at Backwell Lake, Station Road, Backwell
246 Resolved: By a majority decision Backwell Parish Council objects on the
grounds it would encourage litter and vermin, it would affect the peaceful
eco-system of the wildlife, and would encourage anti-social behaviour. The
Council also has concerns regarding the proposed long opening hours, and feel
it would encourage commercial vehicles to use it as a pit-stop. 1 abstention
33 To consider termination of tenant’s Allotment Licence
247 The Chairman informed members the tenant had given up the allotment plot
34 To receive draft Minutes of Bristol Airport Consultative Committee dated
29.4.15
248 Noted
35 To reconsider removal of 3 doggie bins from Moor Lane area
249 The Chairman informed members the Parish Council had now reinstated the
taped up doggie bins, and the Village Orderly would empty them twice a week. The
situation to be monitored
36 To receive and consider reports from Working Parties of the Council/Cllrs
To receive update from Enhancement Working Party
250 No update at present
37 To receive and consider relevant correspondence
251 All correspondence is available in Parish Office for viewing, and is also
available for inspection at the Parish Council meeting
38 Planning matters
a. To receive and consider email from NSC dated 15.4.15 regarding
Consultation – North Somerset Council Planning – Local Planning Application Requirements 2015 – deadline has been extended to 18.6.15
252 Noted: Cllrs R Taylor, M Gibbons-Price and S Mitchell to respond on behalf
of Backwell Parish Council
b. To consider Taylor Wimpey proposals at Moor Lane, Backwell
253 To date no new information had been received, and no planning application
submitted. The Parish Council to meet with Taylor Wimpey
c. To consider proposals for New Inn, Backwell
254 Cllr M Gibbons-Price spoke of a telephone call received from a PR company
representing the Co-op, expressing an interest in acquiring the New Inn. To be
discussed further at the 4th June Full Council meeting
To consider the following planning applications:
d. Planning application no. 15/P/0818/LUP 20 Dark Lane, Backwell –
Certificate of lawful use proposed for the erection of a single storey
extension to the rear elevation to include 4no. Rooflights – Mr P Rich
255 Resolved: Unanimously no objection
e. Planning application no. 15/P/0892/LUP 34 West Town Road, Backwell –
Certificate of Lawful development proposed for conversion of roof to
additional accommodation with erection of side and rear dormer roof
extensions and 2no rooflights to front elevation – Mrs S Johns
256 Resolved: Unanimously no objection
f. Planning application no. 15/P/0910/F Moorside, Backwell Common,
Backwell – Proposed two storey extension to front and rear elevations –
Mr & Mrs Golding
257 Resolved: Unanimously no objection, so long as it complies with NSC’s
Green Belt Policy
g. Planning application no. 15/P/0918/F 4 St Johns Road, Backwell –
Erection of a two storey rear extension following demolition of
existing garage – Mrs C Greene
258 Resolved: Unanimously no objection
h. Planning application no. 15/P/0952/TPO 2 Fairfield Way, Backwell –
T1 – Sycamore – fell – Glendale Countryside Limited
259 Resolved: Unanimously no objection
i Planning application no. 15/P/0955/TPO 59 Church Lane, Backwell –
T1 Oak – Reduce south facing sub-lateral close to house by up to 4m –
Swift Tree Surgery
260 Resolved: Unanimously no objection
j. Planning application no. 15/P/0958/F 102 Church Lane, Backwell –
Erection of side and rear ground floor extensions to dwelling and
alteration and increase of chalet bungalow roof to allow for
additional first floor accommodation – Mr Andrew Hirst
261 Resolved: Unanimously no objection
k. Planning application no. 15/P/0959/WT 59 Church Lane, Backwell –
T2 – Yew Crown lift to 5m over highway. T3 Apple – Fell. T4 –
Yew Raise crown over stable roof to gain clearance of 2m and clear
away from house by 2m. G1 Conifer Hedge – Reduce to a height of
2m. G2 Conifer hedge -Reduce height to match smallest conifer amongst
poplars up to and including conifer past Holm Oak – Swift Tree Surgery
262 Resolved: Unanimously no objection
l. Planning application no. 15/P/0961/TPO 59 Church Lane, Backwell – T1
Oak – Reduce south facing sub-lateral close to house by up to 4m –
Swift Tree Surgery
263 Resolved: Unanimously no objection
m. Planning application no. 15/P/0973/F Dolce Italia, 21 West Town Road,
Backwell – Variation/Removal of Condition 4 of planning permission
08/P/2398/F (Change of use from retail and two flats to retail, restaurant
and bar and 3 separate flats. Including a two storey side and rear
extension and external side staircase (amendments to 05/P/1172/F)
to allow takeaways – Dolce Italia
264 Resolved: By a majority decision Backwell Parish Council objects.
The Council are unable to view the plans on the website. The Council
would like to bring to the Planning Officer’s attention the history of the
previous planning application in 2005. 1 abstention
265 There being no further items of business, the Chairman closed the meeting at
2055 hours