Minutes of Annual Council Meeting 21st May 2015

 

MINUTES OF THE ANNUAL MEETING OF THE COUNCIL HELD ON THURSDAY 21ST MAY 2015 AT 1930 HOURS IN BACKWELL PARISH HALL, BACKWELL

 

PRESENT: Cllrs R Taylor, M Bowerman, C Cole, R Day, M Gibbons Price, J Llewellyn, R MacLeavy, S Mitchell, J Sear, D Seddon and G Simmonite

 

IN ATTENDANCE: Mrs J Stone (Clerk of the Council). District Cllr K Barclay

 

MEMBERS OF THE PUBLIC: 3 members of public present

 

The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets. He congratulated District Cllr K Barclay on her success in the recent Election.

 

A minutes silence was held in memory of Mr John Mason.

 

1 To elect a Chairman

176 A signed ballot was requested by two members.

Cllr R Day proposed Cllr R Taylor, seconded by Cllr R Taylor. There were no other nominations

177 Resolved: It was unanimously agreed that Cllr R Taylor be re-elected as Chairman

 

2 To receive the Chairman's Declaration of Acceptance of Office or determine when it will be received

178 Cllr R Taylor signed the Chairman's Declaration of Acceptance of Office form, witnessed by the Clerk

3 To elect a Vice Chairman

179 A signed ballot was requested by two members.

Cllr R Taylor proposed Cllr M Gibbons-Price, seconded by Cllr R Day. There were no other nominations

180 Resolved: It was unanimously agreed that Cllr M Gibbons-Price be re-elected as Vice Chairman

 

4 To receive the Vice Chairman's Declaration of Acceptance of Office or determine when it will be received

181 Cllr M Gibbons-Price signed the Vice Chairman's Declaration of Acceptance of Office form, witnessed by the Clerk

 

5 Apologies

182 Cllrs S Edwards, S Ould and H Power

 

6 Declarations of Interest

The Chairman referred to the Declaration of Interests Register and asked Members of

Council if there were any further items to be entered in the Register.

183 Personal Interest

Cllr D Seddon - Agenda Item no. 38f - Planning application no. 15/P/0910/F -

Close friends

184 Prejudicial Interest

None

185 Disclosable Pecuniary Interests

None

 

7 Minutes (Circulated)

186 The minutes of the Full Council meeting held on Thursday 2nd April 2015 were

unanimously confirmed as a correct record by those present at that meeting

 

8 To receive, consider and approve the Annual Return for the financial

year ended 31st March 2015

187 Resolved: Unanimously to approve

 

9 Declaration of Acceptance of Office

To consider the date that Cllrs can sign Acceptance of Office if not already done so

188 All Declarations signed

 

10 To consider Councillor vacancy

189 Resolved: Unanimously the Clerk to advertise the remaining vacancy. To be

considered at the 2nd July 2015 Full Council meeting

 

11 Committees of the Council

190 Resolved: Unanimously the Planning Committee to consist of Cllrs M Gibbons- Price, R Taylor, M Bowerman, S Mitchell, G Simmonite, J Sear, R MacLeavy and

S Edwards

191 Resolved: Unanimously the Rights of Way Committee to consist of Cllrs R Taylor,

S Mitchell, S Ould, D Seddon and H Power

12 Working Parties of the Council

192 Resolved: Unanimously the Enhancement Working Party to remain the same

with the addition of Cllr C Cole

193 Resolved: Unanimously the Office Working Party to remain the same

194 Resolved: Unanimously the Finance Working Party to remain the same

195 Resolved: Unanimously the Community Resilience Working Party to remain the

same

196 Resolved: Unanimously the Communications Strategy Working Party to remain the same

197 Resolved: Unanimously the Local Green Spaces Working Party to consist of

Cllrs S Mitchell (Chairman), M Gibbons-Price, R Taylor, C Cole and S Edwards

198 Resolved: Unanimously the Doggie Bin Working Party to remain the same

199 Resolved:Unanimously the Neighbourhood Plan Steering Group no longer required

200 Resolved: Unanimously the Allotment Advisory Group to remain the same

 

13 To appoint representatives to outside bodies and to consider revocation of BPC's Chairman's position, for a period of 1 year, as Trustee on the Parish Hall Management Committee, and to appoint a Parish Council representative

201 Resolved: Unanimously Cllr S Ould to be Parish Council Trustee and representative on Parish Hall Management Committee, and Cllr R Taylor to be

Parish Council representative

202 Noted: No Council representative at present to Nailsea & Backwell Children's Centre Partnership

203 Resolved: Unanimously Cllrs R Taylor & M Bowerman to continue as Council representatives to ALCA

204 Resolved: Unanimously Cllrs M Bowerman & H Power to continue as Council representatives to Community Drug Misuse Forum. Cllr R MacLeavy to be reserve

205 Noted: Observers to Backwell Playing Fields Charity no longer required

206 Resolved: Unanimously Cllr S Mitchell to continue as Council representative on Bristol Airport Consultative Committee. Cllr G Simmonite to continue as representative number 2

207 Resolved: Unanimously Cllr S Mitchell to continue as Council representative on Bristol Airport Environmental Effects Working Party. Cllr G Simmonite to continue as representative number 2

208 Resolved: Unanimously Cllrs R Taylor and S Ould to continue as Council representatives to Backwell Foundation (4 year term). Cllr S Edwards to be

reserve

209 Resolved: Unanimously Cllrs R Taylor and S Ould to continue as Council representatives to Backwell Educational Foundation (4 year term). Cllr S Edwards to be reserve

210 Scribe to Backwell Parish Magazine vacant at present

211 Resolved: Unanimously Cllr M Gibbons-Price to continue as co-opted non voting

Parish Council member of NSC Standards Sub-Committee

212 Resolved: Unanimously Cllrs R Taylor and M Gibbons-Price to continue as

Council representatives to Stancombe Quarry Liaison Steering Group

 

14 To note Deeds and Trust Instruments in the custody of the Council's Solicitor

213 Noted

 

15 To readopt Financial Regulations

214 Resolved: Unanimously the Financial Regulations be readopted by the Council

 

16 To readopt Standing Orders

215 Resolved: Unanimously the Standing Orders be readopted by the Council

 

17 To note the Clerk as the Council's Responsible Financial Officer (RFO)

216 Noted

 

18 To agree cheque signatories - 5 Councillors

217 Resolved: Unanimously Cllrs R Taylor, M Bowerman, R Day, M Gibbons-Price

and S Ould to remain as cheque signatories. Any two of these Councillors to sign cheques

 

19 To reaffirm the following Policies:

a. Complaints Procedure

218 Resolved: Unanimously the Council readopt the existing Complaints Procedure

b. Grievance Policy

219 Resolved: Unanimously the Council readopt the existing Grievance Policy

c. Discipline Policy

220 Resolved: Unanimously the Council readopt the existing Discipline Policy

d. Information Technology Policy

221 Resolved: Unanimously the Council readopt the existing Information Technology Policy

e. Statement of Risk Assessment and Management

222 Resolved: Unanimously the Council readopt the existing Statement of Risk Assessment and Management

f. Dignity at Work/Bullying and Harassment Policy

223 Resolved: Unanimously the Council readopt the existing Dignity at Work/Bullying and Harassment Policy

 

g. Local Government Pension Scheme - Employer Discretions Policies

224 Resolved: Unanimously the Council readopt the existing Local Government Pension Scheme - Employer Discretions Policies

h. Community Resilience Sandbag Deployment Policy

225 Resolved: Unanimously the Council readopt the existing Community

Resilience Sandbag Deployment Policy

 

20 To receive and consider Clerk's Report

226 Noted

 

21 Public Participation (maximum 10 minutes)

227 2 members of public spoke in opposition of Taylor Wimpey's proposals to build

up to 70 new homes at Moor Lane.

228 Mr G Wells, BRA, spoke in opposition to an application for a Street Trading

Consent at Backwell Lake

 

22 To receive such communications as the person presiding may wish to lay before the

Council

229 The Chairman informed members planning consent had been granted at Stancombe

Quarry, and the Section 106 Agreement was in place.

230 The Chairman reminded members of the 1 day closure of the A38 this coming weekend

 

23 To answer questions from Councillors

231 None

 

24 To receive and consider reports and minutes of Committees

To receive the draft Minutes of the Planning Committee meeting held on 16.4.15

232 Noted

 

25 Accounts

a. To receive and consider the receipts and payments schedule for April/May

2015 (Checked by Cllr M Gibbons-Price prior to meeting)

233 Noted

b. To authorise expenditure for the months of April/May 2015

234 Resolved: Unanimously to authorise expenditure, plus additional

cheque no. 102740 dated 21.5.15 to Peter Evans Partnership for

£1,579.88

c. To receive and consider Internal Audit Report (Final) 2014-15 dated

13.4.15

235 Noted: The Chairman thanked the Clerk for her work in connection with

the recent audit

d. To consider renewal of annual membership of CPRE at a cost of £36

236 Resolved: Unanimously to authorise

e. To authorise expenditure of £385 plus VAT for servicing of PA and

Loop System, plus additional work required to sound system in

Backwell Parish Hall

237 Resolved: Unanimously to authorise

 

f. To authorise expenditure of £110 plus VAT for GB Sport & Leisure UK

Ltd to carry out an annual playground inspection at Moor Lane and Oatfield

238 Resolved: Unanimously to authorise

g. To authorise expenditure of £275 plus VAT to clean the lettered plaque's on War Memorial

239 Resolved: Unanimously to authorise

 

26 Update on Farleigh Fields planning application

To approve expenditure of £700 plus VAT to undertake traffic surveys.

Funds to be vired from Planning Contingency Fund (Earmarked Reserves)

240 Resolved: Unanimously to authorise. Funds to be vired from Planning

Contingency Fund

 

27 Update on Backwell Future

241 The Chairman informed members the Clerk, in conjunction with Mr C Perry, was

arranging for 100 copies of the Neighbourhood Plan to be printed

 

28 Local Green Spaces update

242 The Chairman reported no update available at present

 

29 To authorise 3 year Long Term Agreement with Zurich for insurance

cover at a cost of £932.56 per year

243 Resolved: Unanimously to authorise

 

30 To consider 'At your Place' training for all Councillors at a cost of £200

244 Resolved: Unanimously to authorise

 

31 To receive and consider email from Mr Norman dated 7.5.15 regarding

proposed renewal of Licence for Rodney Road Green

245 The Chairman explained the current situation with regard to the proposed

renewal of the Licence.

Noted: The Clerk to ask Mr Norman to proceed with drafting a new Licence

 

32 To receive and consider letter from North Somerset Council dated 5.5.15

re application for the granting of a Street Trading Consent from T-Bird

Sun Hut at Backwell Lake, Station Road, Backwell

246 Resolved: By a majority decision Backwell Parish Council objects on the

grounds it would encourage litter and vermin, it would affect the peaceful

eco-system of the wildlife, and would encourage anti-social behaviour. The

Council also has concerns regarding the proposed long opening hours, and feel

it would encourage commercial vehicles to use it as a pit-stop. 1 abstention

 

33 To consider termination of tenant's Allotment Licence

247 The Chairman informed members the tenant had given up the allotment plot

 

34 To receive draft Minutes of Bristol Airport Consultative Committee dated

29.4.15

248 Noted

 

35 To reconsider removal of 3 doggie bins from Moor Lane area

249 The Chairman informed members the Parish Council had now reinstated the

taped up doggie bins, and the Village Orderly would empty them twice a week. The

situation to be monitored

 

36 To receive and consider reports from Working Parties of the Council/Cllrs

To receive update from Enhancement Working Party

250 No update at present

 

37 To receive and consider relevant correspondence

251 All correspondence is available in Parish Office for viewing, and is also

available for inspection at the Parish Council meeting

 

38 Planning matters

a. To receive and consider email from NSC dated 15.4.15 regarding

Consultation - North Somerset Council Planning - Local Planning Application Requirements 2015 - deadline has been extended to 18.6.15

252 Noted: Cllrs R Taylor, M Gibbons-Price and S Mitchell to respond on behalf

of Backwell Parish Council

b. To consider Taylor Wimpey proposals at Moor Lane, Backwell

253 To date no new information had been received, and no planning application

submitted. The Parish Council to meet with Taylor Wimpey

c. To consider proposals for New Inn, Backwell

254 Cllr M Gibbons-Price spoke of a telephone call received from a PR company

representing the Co-op, expressing an interest in acquiring the New Inn. To be

discussed further at the 4th June Full Council meeting

To consider the following planning applications:

d. Planning application no. 15/P/0818/LUP 20 Dark Lane, Backwell -

Certificate of lawful use proposed for the erection of a single storey

extension to the rear elevation to include 4no. Rooflights - Mr P Rich

255 Resolved: Unanimously no objection

e. Planning application no. 15/P/0892/LUP 34 West Town Road, Backwell -

Certificate of Lawful development proposed for conversion of roof to

additional accommodation with erection of side and rear dormer roof

extensions and 2no rooflights to front elevation - Mrs S Johns

256 Resolved: Unanimously no objection

f. Planning application no. 15/P/0910/F Moorside, Backwell Common,

Backwell - Proposed two storey extension to front and rear elevations -

Mr & Mrs Golding

257 Resolved: Unanimously no objection, so long as it complies with NSC's

Green Belt Policy

g. Planning application no. 15/P/0918/F 4 St Johns Road, Backwell -

Erection of a two storey rear extension following demolition of

existing garage - Mrs C Greene

258 Resolved: Unanimously no objection

h. Planning application no. 15/P/0952/TPO 2 Fairfield Way, Backwell -

T1 - Sycamore - fell - Glendale Countryside Limited

259 Resolved: Unanimously no objection

i Planning application no. 15/P/0955/TPO 59 Church Lane, Backwell -

T1 Oak - Reduce south facing sub-lateral close to house by up to 4m -

Swift Tree Surgery

260 Resolved: Unanimously no objection

j. Planning application no. 15/P/0958/F 102 Church Lane, Backwell -

Erection of side and rear ground floor extensions to dwelling and

alteration and increase of chalet bungalow roof to allow for

additional first floor accommodation - Mr Andrew Hirst

261 Resolved: Unanimously no objection

k. Planning application no. 15/P/0959/WT 59 Church Lane, Backwell -

T2 - Yew Crown lift to 5m over highway. T3 Apple - Fell. T4 -

Yew Raise crown over stable roof to gain clearance of 2m and clear

away from house by 2m. G1 Conifer Hedge - Reduce to a height of

2m. G2 Conifer hedge -Reduce height to match smallest conifer amongst

poplars up to and including conifer past Holm Oak - Swift Tree Surgery

262 Resolved: Unanimously no objection

l. Planning application no. 15/P/0961/TPO 59 Church Lane, Backwell - T1

Oak - Reduce south facing sub-lateral close to house by up to 4m -

Swift Tree Surgery

263 Resolved: Unanimously no objection

m. Planning application no. 15/P/0973/F Dolce Italia, 21 West Town Road,

Backwell - Variation/Removal of Condition 4 of planning permission

08/P/2398/F (Change of use from retail and two flats to retail, restaurant

and bar and 3 separate flats. Including a two storey side and rear

extension and external side staircase (amendments to 05/P/1172/F)

to allow takeaways - Dolce Italia

264 Resolved: By a majority decision Backwell Parish Council objects.

The Council are unable to view the plans on the website. The Council

would like to bring to the Planning Officer's attention the history of the

previous planning application in 2005. 1 abstention

 

265 There being no further items of business, the Chairman closed the meeting at

2055 hours