Minutes of APM April 2012

 

MINUTES OF THE ANNUAL PARISH MEETING OF ELECTORS

HELD ON THURSDAY 26TH APRIL 2012 AT 1930 HOURS

IN BACKWELL PARISH HALL, BACKWELL

 

PRESENT: Parish Councillors R Taylor (Chairman), M Bowerman, R Day, M Gibbons-Price, J Llewellyn, R Mason, S Mitchell, S Ould, C Perry, G Wills plus approximately 50 members of the public and Mrs J Stone (Clerk to the Council).

 

The Chairman welcomed the electors to the 117th Annual Parish Meeting of Electors of Backwell Parish and confirmed that Notice convening the meeting had been displayed in the Parish for more than 7 days as required by legislation.

 

 

1) APOLOGIES

001 Cllrs B Bucknell, K Merryweather and D Sparks

 

2) MINUTES

002 The Minutes of the Annual Parishioners Meeting held on Thursday 28th April 2011 were unanimously confirmed as a correct record by those present at that meeting.

 

3) BACKWELL PARISH COUNCIL - CHAIRMAN'S REPORT

003 Cllr R Taylor gave his report as Chairman of the Parish Council (see Appendix 1).

 

4) PRESENTATION BY FRED MALTON RE PROPOSED COLES QUARRY DEVELOPMENT

004 Mr Fred Malton, assisted by Mr Roger Ellams, gave a presentation on the proposed works

at Coles Quarry (see Appendix 2). The Chairman thanked them for their presentation.

5) BACKWELL PARISH COUNCIL - The Chairman read out the Financial Report for the year

005 ending 31 March 2012 (see Appendix 3).

 

6) PUBLIC COMMENTS

006 None.

 

7) BACKWELL PLAYING FIELDS CHARITY

007 Mr M Pratt, Chair of the Trustees of Backwell Playing Fields Charity, read out a report (see Appendix 4). The Chairman thanked Mr Pratt for his report.

 

8) BACKWELL YOUTH CLUB, BACKWELL RECREATION GROUND

008 Mr M Pratt, Vice Chair and Treasurer of Backwell Youth Club Management Committee, read out a report (see Appendix 5). The Chairman thanked Mr Pratt for his report.

 

9) BACKWELL ALLOTMENTS ASSOCIATION

009 Mr R Anderton, on behalf of the Allotment Advisory Group, read out a report (see Appendix 6). The Chairman thanked Mr Anderton for his report.

 

10) BACKWELL CHARITIES - THE BACKWELL FOUNDATION AND THE BACKWELL EDUCATIONAL FOUNDATION

010 Mr D Pike, Trustee and Secretary, read out a report and presented the accounts for the year

ended 31st December 2011 (see Appendix 7). The Chairman thanked Mr Pike for his report.

 

11) BACKWELL PARISH HALL

011 a) Report from the Parish Hall Management Committee

Cllr R Taylor, read out a report on behalf of the Parish Hall Management Committee (see

Appendix 8).

 

012 b) Parish Hall Accounts

Cllr R Taylor announced the Parish Hall accounts were available for inspection. The accounts

were awaiting approval by the Trustees prior to being audited (see Appendix 9).

013 c) Election of Parish Hall Trustees and amendment of constitution

Mr B Charnock reported on the amendment required for the constitution, and the following

resolution was unanimously accepted by 40 Backwell parishioners.

014 Resolved: this AGM of Backwell Parishioners (April 26th, 2012) resolves that, in relation to the Parish Hall Founding Trust Deed (1949), using the statutory power of amendment (Section 74D of the Charities Act (1993)), and without prejudice to those organisations which have not revoked their power to appoint a trustee, that the Parish Hall Standing Committee shall consist of the following:

a) Ex-officio trustee The Rector of Backwell, Brockley and Chelvey

Ex-officio trustee Chairman of Backwell Parish Council or his/her appointee

b) Four parishioners to be elected at the Annual General Meeting of Parishioners

Patricia Walker, Anne Richards, Terry Black and Terry Merrett-Smith were

unanimously elected

c) One representative from each of the following community groups:

Backwell Royal British Legion

Backwell Drama Club

Backwell Toddlers Group

Backwell Parochial Church Council

Backwell Parish Council

 

12) BACKWELL RESIDENTS' ASSOCIATION

015 Mr B Stewart, Secretary to Backwell Residents Association, gave a report on behalf of the

Backwell Residents Association (see Appendix 10). The Chairman thanked Mr Stewart for his report.

 

13) BACKWELL ENVIRONMENT TRUST (BET)

016 Mr B Charnock, Chairman of Backwell Environment Trust, read out a report (see Appendix 11). The Chairman thanked Mr Charnock for his report.

 

14) UPDATE ON NEIGHBOURHOOD PLAN

017 Cllr C Perry, Chairman of the Neighbourhood Plan Steering Group, updated everyone present

on the progress of the Neighbourhood Plan.

 

018 The meeting closed at 2120 hours.

 

Following the formal business of the meeting the Chairman presented cheques to local organisations who were awarded grants by Backwell Parish Council for the 2012/2013 financial

year.

 

 

 

 

 

 

Dated this day of 2013