Stancombe Quarry Community Fund Application Form

Office

Reference

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STANCOMBE QUARRY COMMUNITY FUND REQUEST FORM

                          

COMMUNITY FUND CRITERIA

The Stancombe Quarry Community Fund will seek to support projects within the parishes of Flax Bourton, Backwell and Barrow Gurney local to the quarry that improve the amenity and environment of the residents within the parishes.

 

Projects that have clear benefits in terms of education, recreation, nature conservation and sustainability will be supported subject to the availability of funds.

 

Contributions to the Community Fund would be related to the level of sales of limestone from the Quarry and the distribution of monies would be carried out on a democratic basis by a Management Committee comprising of members of the local parishes and the Quarry Operator (currently Lafarge Tarmac Limited) who would have the casting vote.

 

COMMUNITY FUND GUIDELINES

  • Requests will only be made for projects in the parishes of Flax Bourton, Backwell and Barrow Gurney.
  • Requests are to be made either electronically or by hard copy sent to the Community Fund Administrator at [email protected]
  • Requests must be for clear and deliverable community benefits within the area of the three parishes and cannot be for the benefit of individuals or exclusive groups.
  • Requests can be made for a financial contribution or a contribution in materials from Stancombe Quarry. The supply of materials is to be at a commercial rate.
  • Funding can be made in relation to a part or the whole of any project.
  • Funding requests are limited to a maximum of £5,000 (including the commercial value of any materials). Where the request is to fund part of a larger project, proof of either the availability of the balance of the funds needed or evidence of match-funding will be required. Funding requests of £2,500 or less will be given priority.
  • Any funding is to be spent within a maximum of 6 months of the donation taking place.
  • Funding must be used for the project that it was requested for.
  • Funding requests must be supported by a detailed breakdown of how the monies are to be used and the Quarry Operator reserves the right to request evidence of expenditure. Quotations are to accompany the application.
  • Applications for £1,000 or above will only be accepted from constituted bodies and a copy of the latest accounts should be included with the application.
  • Any unspent monies are to be returned.
  • Grants will not be made to political parties, commercial organisations or those working for profit.
  • Grants will not normally be made to organisations that have statutory responsibilities.
  • Grants will not normally be awarded for recurrent expenditure, running costs, salaries and expenses.
  • The Community Fund Management Committee will meet in March and October each year to decide which requests to support. Any requests to be considered by the Management committee must be received before 31st January for consideration at the March meeting and before 31st July for the October meeting.
  • The Management Committee's decision will be confirmed within four weeks of the meeting. If a funding request is turned down or only partially supported the reasons for the decision will be provided. The Committee's decision is final.
  • The Quarry Operator reserves the right to publicise the grant of any funding.
  • A member of the Fund Management Committee is likely to inspect the completed project as part of the reporting procedures of the Community Fund.
  • A series of Frequently Asked Questions are available via the link provided in separate documents.

 

 

NAME AND ADDRESS OF GROUP/ ORGANISATION MAKING THE REQUEST

 

 

Contact Name

 

 

 

 

 

 

 

Capacity                                                                              Organisation details and full address:

 

 

 

 

 

 

Charity Registration Number (if appropriate):

 

 

 

 

 

Email:

 

 


Contact Number:

 

1.    

 

Description and location of project including full postal address:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.    

 

 Community benefits of project and how it meets the Community Fund Criteria:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 3.   Level of funding requested from Stancombe Quarry Community Fund:
       (money or quarry products, e.g. crushed stone, asphalt, concrete)

 

 

 

 

 

 

4.   Timescales for project and when monies would be spent or materials required:

 

 

 

 

 

 

 

5.   Breakdown of costs of the project (supported by supplier quotations):

 

 

 

 

 

6.   Details of other sources of funding for the project including approved and rejected funding request:

 

 

 

 

7.   What legal or planning approvals or permissions are required to undertake the project?
  Please provide evidence that approvals are in place.

 

 

 

 

 

 

8.   Executive Summary of proposals in 100 words maximum
      NOTE: THE EXECUTIVE SUMMARY WILL BE READ OUT AT THE MANAGEMENT COMMITTEE MEETING

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name:

 

 

Signed: 

 

 

 

Dated:

Please continue on additional pages if necessary.
Any questions about completing the Request Form should be directed to the local parish council.

 

 

 

 

ADDDITIONAL

INFORMATION

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ADDDITIONAL

INFORMATION