2nd November 2017 Full Council Minutes






Present: Cllrs R Taylor (Chairman), M Bowerman, S Edwards, J Cousins, E Langston, J Llewellyn, R Macleay, S Mitchell, S Ould, H Power, D Seddon, G Simmonite, P Soothill and J Stone

In attendance: Mrs J Stone, Clerk of the Council.  District Cllr K Barclay


Members of the public: 2 members of public present

The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets

1.         Apologies

466      NSC Parish Liaison Officer Natalie Field

2.         To consider co-option of one new member onto Backwell Parish Council and, if co-opted, to receive their Declaration of Acceptance of Office or resolve when to accept it

467        Resolved: By a majority decision Zoe O’Keefe be co-opted onto Backwell Parish Council, and to receive her signed Declaration of Interest as soon as possible prior to the 7th December Full Council meeting


3.         Declarations of Interest

            To receive Councillors’ declarations of interests and to consider any written

            application for dispensations

468      Personal interest

            Cllr P Soothill – Grove Farm – near home

469      Prejudicial interest


470      Disclosable Pecuniary Interests


4.         Minutes (Circulated)

471      The Minutes of the Full Council meeting held on 5th October 2017 were unanimously confirmed as a correct record by those present at that meeting

5.         Public Participation

472      None

6.         To consider a request for a grant from the following applicant:

            Backwell Youth Club                          £12,000

473      Members were informed the grant application had been withdrawn, as

            Backwell Youth Club would be closing at Christmas

7.         To receive such communications as the person presiding may wish to lay

            before the Council

474      The Chairman informed members he had attended a NSC/ALCA meeting, and

            would prepare a report for the 7th December Full Council meeting

475      The Chairman’s comments were noted regarding the recent audit carried out,

            the report to be circulated with the 7th December Full Council meeting papers.

Recommendations from the Auditor are the requirement for up to date training for the Village Orderly who carries out play area inspections on the Council’s 2 play

areas, and the recommended reinvestment of Parish Council funds

476      The Chairman reported Railtrack are to carry out a feasibility study on the proposed installation of a lift at Nailsea & Backwell Railway Station

477      The Chairman informed members the 4 Millennium stones in the village would

            be cleaned shortly

478      The Chairman’s comments were noted regarding the idea of publicity for

            the Parish Council in respect of their funding of the school crossing patrol

            at Backwell Junior School


8.         To answer questions from Councillors

479        None

9.         To receive and consider reports and minutes of Committees

            To receive the draft minutes of the Planning Committee meeting held on the

            28th September 2017

480      Noted

10.       To receive and consider a report from the Clerk of the Council

            a.         To receive this report

481                  Noted

            b.         Update on non-agenda items

482                  None


11.       Update on Farleigh Fields

483      The Chairman’s comments were noted regarding the decision date, which has

            now been put back to the 22nd November 2017


12.       Update on Moor Lane

484      Members were informed no update at present.  The Parish Council were waiting

            to hear from NSC


13.       Update on development at Grove Farm

485      Members noted the Chairman’s comments regarding the forthcoming presentation

            being given by Taylor Wimpey to residents next week.  The Chairman also informed members a Joint Spatial Plan Working Party would be set up, and this would be discussed at the 7th December Full Council meeting


14.       Update on Rights of Way

486      Members noted Cllr H Power’s comments regarding a recent meeting with NSC.


487      Members also noted Cllr H Power’s comments regarding the Bristol Water works near Church Town, and Bristol Water would be reinstating the kissing gate with a metal kissing gate.  The Parish Council to request the farm gate also be reinstated with a metal gate.  Cllr Power also mentioned the possibility of chippings being placed at gates in fields near Westleigh Infant School

488      The Chairman’s comments were noted regarding the proposed diversion of a

            footpath at Grove Farm

15.       Update on Meadow Close and Station Road

489      The Chairman’s comments were noted regarding a meeting he had attended at

            Backwell School with Cllrs S Edwards and S Mitchell.  A report of the meeting

            to be circulated with the 7th December Full Council meeting papers


16.       To receive and consider email from Martin Canning dated 20.10.17 regarding

            request to use telephone box in West Town Road

            Members discussed the email received

490      Resolved: Unanimously the Parish Council agree to the proposals, but would ask they be consulted if and when the display is changed.  The Council to also ask if they would be interested in using the telephone box in Westfield Close


17.       To receive and consider email dated 23.10.17 re consultation on re-opening the Portishead branch line as part of MetroWest Phase 1. Consultation runs to 4th December 2017

491      Resolved: Unanimously Cllr P Soothill to respond on behalf of the Parish

            Council in conjunction with the Clerk


18.       To receive and consider email from NSC dated 26.10.17 re Permanent TRO -Width Restriction, Backwell.  Any comments to be made by 22nd November 2017   

492      Unanimously Cllr S Mitchell to respond on behalf of the Parish Council in conjunction with the Clerk


19.       To receive and consider reports from Working Parties of the Council/Cllrs

493      a.         To receive report from Enhancement Working Party

                        Cllr M Bowerman’s comments were noted regarding members to inform

                        the Clerk if they wish to add any names to the Chairman’s drinks list, and

                        also a request for members to supply food for the event

494                  Members noted the Chairman’s comments regarding help needed on the day for the Senior Citizens Xmas Party, particularly with clearing up after

                        the event

            b.         To receive update from Highways Working Party

495                  Members noted Cllr S Mitchell’s comments regarding the chasing up of outstanding matters

            c.         To receive update from 2026/2036 Working Party

496                  The Chairman updated members, and his comments were noted regarding

a leaflet the Parish Council would be distributing to those residents attending the Taylor Wimpey presentation next Thursday 9thNovember.

The Chairman also spoke of holding a public meeting, possibly in mid-


            d.         To receive report from Cllr R Taylor re Tarmac Liaison meeting

497                  Report noted

            e.         To receive update on Backwell Youth Club              

                        Members noted Cllr MacLeavy’s verbal report on the BYC meeting he

                        had attended with Cllr E Langston

498                  Resolved: Unanimously Backwell Youth Club to close at Christmas.

                        Please see Cllr MacLeavy’s report appended to the Minutes

   20.    Accounts

            a.         To receive and consider Receipts and Payments schedule for October

                        2017 (checked by Cllr D Seddon prior to the meeting)

499                  Noted

b.           To authorise expenditure for the month of October 2017

500                  Resolved: Unanimously to authorise

c.            Update on draft budget

501                  The Chairman’s comments were noted regarding setting the budget.  Councillors were informed the draft budget and grant list would be

                        distributed with the 7th December 2017 Full Council meeting papers, and

                        would be determined at the 11th January 2018 Full Council meeting

   21.    Planning

       a.         To receive and consider email from NSC dated 24.10.17 re consultation on

Draft Local Planning Application Requirements – Part 1. Consultation runs to 20th November 2017

502                  Resolved: Unanimously Cllr S Mitchell to respond on behalf of the

Parish Council in conjunction with the Clerk

To consider the following planning applications:

b.           Planning application no. 17/P/2335/MMA Holly Cottage, Downside Road,

Backwell – Minor material amendment to vary condition no. 2 (approved plans) of planning permissions 16/P/0114/F (erection of a two storey front and single storey side extension to provide additional living accommodation) and 16/P/0117/F (erection of a two storey front and single storey side extension) to combine both approved schemes, amend the design, reduce the massing of the extensions and revise the fenestration – Mr John Zamick

503                  Resolved: Unanimously Backwell Parish Council will support the decision of the Planning Officer on this MMA. The Parish Council has already requested that the Planning Officer attend site to look at this MMA, as there has been concerns raised about potential impacts on privacy due to the location of the Velux windows for both the property and its neighbours. The Planning Officer has confirmed they will visit to assess the impact upon other neighbouring properties and has notified all the immediate neighbours

c.         Planning application no. 17/P/2345/F 10 Mulberry Close, Backwell –

Erection of a two storey side extension – Mrs Polly Cleave

504                  Resolved: Unanimously no objection

d.           Planning application no. 17/P/2390/F 86 Church Lane, Backwell –

Erection of side and rear two storey extension following demolition of

existing side garage – Mr Carmelo La Porta

505                  Resolved: Unanimously Backwell Parish Council note that there have been registered objections by a neighbouring property to this application, citing a number of concerns. Backwell Parish Council therefore requests that the Planning Officer visits the site and considers the matters raised before making their decision 

e.            Planning application no. 17/P/2391/F 32 Church Lane, Backwell –

Erection of a two storey extension to the rear of the property, upgrading of existing two storey extension to the south of the property including extension of main roof – Mr J Bazalgette

506                  Resolved: Unanimously Backwell Parish Council has no objection to this application.  However, they do raise concerns over privacy for both the residents of the property and neighbouring properties due to the installation of very large full width floor to ceiling windows on the upper floor at the rear for bedrooms 1 & 2 and the proposed library

f.            Planning application no. 17/P/2419/TPO 72B Church Lane, Backwell –

T1 beech and T2 false acacia – reduce crowns from house and garage to create 2m clearance – Swift Tree Surgery

507                  Resolved: Unanimously Backwell Parish Council supports the

recommendations/decision of the NSC Tree Officer

g.           Planning application no. 17/P/2433/F Former storage yard on land

            adjacent to no.1 Dark Lane, Backwell – erection of 1no. pair of semi-

            detached dwellings and 1no. bungalow.  Creation of new vehicular access

            off Dark Lane – Mr P Chorley, c/o agent

508                  Resolved: Unanimously no objection

h.         Planning application no. 17/P/2444/TPO 61A Church Lane, Backwell –

T1 ash – fell – Mr J Batt

509                  Resolved: Unanimously Backwell Parish Council supports the

recommendations/decision of the NSC Tree Officer

510                  There being no further items of business, the Chairman closed the meeting at 2102 hours