7th December 2017 Full Council minutes






Present: Cllrs R Taylor (Chairman), M Bowerman, S Edwards, J Cousins, E Langston, J Llewellyn, R MacLeavy, S Mitchell, Z O’Keefe, S Ould, H Power, D Seddon and P Soothill
Absent: Cllr J Stone
In attendance: Mrs J Stone, Clerk of the Council
Members of Public: 7 members of public present
The Chairman opened the meeting by welcoming everyone present and welcomed Cllr Z O’Keefe to her first Parish Council meeting.  The Chairman pointed out the location of the emergency exits and toilets


1. Apologies
511 Cllr G Simmonite
2. Declarations of Interest
  To receive Councillors’ declarations of interests and to consider any written application for dispensations.
512 Personal interest
  Cllr P Soothill – Grove Farm – close to home
513 Prejudical interest
514 Disclosable Pecuniary Interests
3. Minutes (Circulated)
515 The Minutes of the Full Council meeting held on 2nd November 2017 were unanimously confirmed as a correct record by those present at that meeting
4. Public Participation
516 A member of public spoke of his concerns regarding planning application no. 17/P/2653/RM Land at 2 Fernside, Backwell
5. To receive such communications as the person presiding may wish to lay before the Council
517 Members noted the Chairman’s comments regarding the proposed relocation of the zip wire in Backwell Playing Fields, and would report back to Full Council in due course
518 The Chairman informed members a new Facebook page had been set up, and it would be regularly updated with Parish Council activities
6. To answer questions from Councillors
519 None
7. To receive and consider reports and minutes of Committees
  To receive the draft minutes of the Planning Committee meeting held on the 15th November 2017
520 Noted
8. To receive and consider a report from the Clerk of the Council
a. To receive this report
521 Noted
b. Update on non-agenda items
522 None
9. Update on Farleigh Fields Appeal
523 The Chairman’s comments were noted regarding the revised decision date of the 18th January 2018
10. Update on Moor Lane development
524 Members noted a meeting had been set up with Taylor Wimpey to discuss the proposed mix of properties at Moor Lane
11. Update on proposed development at Grove Farm
Members were informed a circular which had been produced by Backwell Parish Council, Backwell Residents Association and Backwell Resistance had been distributed to all households
525 Noted
12. To consider West of England Joint Spatial Plan – Publication Document.
Comments required by Wednesday 10th January 2018
526 Members noted the Parish Council were working on a response
13. To receive and consider email from NSC dated 22.11.17 re North Somerset Local Plan 2036 – Generating Ideas.  Comments required by Wednesday 10th January 2018
527 Members noted the Parish Council were working on a response
14. To receive and consider email from Bristol Airport re draft Master Plan Consultation (consultation period of 10 weeks commenced on 16th November 2017)
Members were informed some Downside Road residents were at risk of Compulsory Purchase of their properties by Bristol Airport.  The Parish Council has taken legal advice and was waiting to hear back from their Solicitor.  Members noted there would be a meeting taking place on the 15th January 2018 in the Parish Hall, to which all Downside residents would be invited to
528 Noted
15. To appoint Councillor as Trustee for Village Magazine
529 Resolved: Unanimously to appoint Cllr H Power
16. To consider Backwell Youth Club Management Committee proposal for an Outreach and Woodland Activity Programme trial starting in January 2018 (please see Cllr R MacLeavy’s report appended to the 2nd November Full Council minutes) and application for funding as follows:
For 3 tranches of £1,400 to be paid as follows:
  1. January 2018 to pay for the first two terms of 2018
  2. End February 2018 only if at the end of the 1st term the results are good BYMC will report to BPC and apply for the 2nd tranche of £1,400 for the next pair of terms
  3. May/June 218 if results continue to be good then BYMC will apply for the last two terms of 2018
  Applications 2 & 3 will not be made if the programme is unsuccessful
530 Resolved: Unanimously to approve BYCMC’s proposals
17. To consider membership of BPC Planning Committee
531 Resolved: Unanimously Cllr G Simmonite be added onto the Planning Committee and Cllr S Ould to no longer be a member of the Planning Committee
18. To receive and consider reports from Working Parties of the Council/Cllrs
a. To receive report from Enhancement Working Party
532 Cllr M Bowerman thanked all those members who had helped at the Senior Citizen’s Tea Party, and reminded members of Carols Around The Crib taking place next Thursday 14th December at 6.30pm in Backwell Parish Hall
  b. To receive update from Highways Working Party
533 Cllr S Mitchell informed members the Council were still waiting to hear from NSC regarding road safety measures at Downside, Dark Lane and West Leigh Infant School
  c. To receive report from Cllr P Soothill re CPRE Avonside branch AGM 4.11.17
534 Noted
  d. To receive update from Cllr R Taylor re NSC/ALCA meeting 1.11.17
535 The Chairman’s comments were noted regarding a meeting he had attended at NSC
  e. To receive update from Cllr R Taylor re meeting at Backwell School 2.11.17
536 The Chairman’s comments were noted regarding the meeting he had attended at the school
19. Accounts
a. To receive and consider Receipts and Payments schedule for November 2017 (checked by Cllr M Bowerman prior to the meeting)
537 Noted
  b. To authorise expenditure for the month of November 2017
538 Resolved: Unanimously to authorise
  c. To receive draft budget (including earmarked reserves) for 2018/19
  Members were informed if they had any questions regarding the draft budget and grant list to contact the Finance Working Party prior to the next Full Council meeting on the 11th January 2018
539 Noted
  d. To receive draft grant list for 2018/19
540 Noted
541 e. To receive and consider Internal Audit Report dated 27.10.17
  The Chairman thanked the Clerk for her work relating to the recent audit.  Members noted the Auditor’s recommendations regarding reinvestment of Parish Council funds and up to date training required for carrying out inspection of the Parish Council’s play areas
  To receive draft grant list for 2018/19
542 Noted
  f. To authorise expenditure of £238 for renewal of Clerk’s annual subscriptions to SLCC and ALCC
543 Resolved: Unanimously to authorise
  g. To authorise expenditure of £525 plus VAT to power wash play area surfaces at Moor Lane and Oatfield
544 Resolved: Unanimously to authorise
20. Planning
To consider the following planning applications:
a. Planning application no. 17/P/2628/F 8 Karen Close, Backwell – Erection of rear single storey extension and conversion of garage to “Granny Annex” for dependent relative – Mr & Mrs A McElwee
545 Resolved: Unanimously Backwell Parish Council has no objection to this application
  b. Planning application no. 17/P/2653/RM Land at 2 Fernside, Backwell – Submission of Reserved Matters of access, appearance, landscaping, layout and scale for the erection of a detached single storey dwelling pursuant to Outline Planning Permission 16/P/2918/O (Outline application with all matters reserved for the erection of a detached single storey dwelling) – Porthurst Ltd, c/o Agent
546 Resolved: Unanimously Backwell Parish Council support the concerns raised by their residents.  BPC therefore requests before the Planning Officer makes their final decision they visit the location and talk to the neighbouring properties about their concerns
  c. Planning application no. 17/P/2672/WT Church View, Church Town, Backwell – 2 x Ash trees – fell – Mr A Shearer
547 Resolved: Unanimously Backwell Parish Council supports the recommendations of the NSC Tree Officer
548 There being no further items of business, the Chairman closed the meeting at 1927 hours