BACKWELL PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON THURSDAY 15TH MARCH 2018
IN BACKWELL PARISH HALL, BACKWELL
Present: Cllrs R Taylor (Chairman), J Cousins, S Edwards, E Langston, J Llewellyn, Z O’Keefe, S Ould, R MacLeavy, S Mitchell, H Power, D Seddon, G Simmonite and P Soothill
In attendance: Mrs J Stone, Clerk of the Council and Mrs E Lacey, Office Assistant
.
Members of the public: 3 members of public present
The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets
1. Apologies
070 Cllr M Bowerman. District Cllr K Barclay
2. Declarations of Interest
To receive Councillors’ declarations of interests and to consider any written
application for dispensations
071 Personal interest
Cllr S Edwards – Planning application no. 18/P/2131/FUH 50 West Town Road –
friend
Cllr P Soothill – Grove Farm neighbour – close to home
072 Prejudicial interest
None
073 Disclosable Pecuniary Interests
None
3. Minutes (Circulated)
074 The Minutes of the Full Council meeting held on 1st February 2018 were amended on page 3 to correct the spelling of Lorraine Hopkinson-Parker’s name and unanimously confirmed as a correct record by those present at that meeting
4. Public Participation
075 Mr Michael Pratt gave an update on Backwell Youth Club and their application for a further two terms of funding, which will be on the 5th April 2018 Full Council meeting agenda for consideration
5. To receive such communications as the person presiding may wish to lay
before the Council
076 The Chairman informed members of an ALCA/NSC meeting he had attended, and
spoke of NSC’s shortfall in funding for the forthcoming financial year
077 Members noted the Chairman’s comments regarding the servicing of the sound system in the Parish Hall
078 The Chairman’s comments were noted regarding the Claverham Neighbourhood
Plan, which has now been formally made
079 The Chairman spoke of training requirements for Councillors, and would be
arranging with ALCA for an in-house training session to take place at Backwell Parish Hall later in the year on a weekday evening
6. To answer questions from Councillors
080 None
7. To receive and consider reports and minutes of Committees
081 None
8. To receive and consider a report from the Clerk of the Council
a. To receive this report
082 Noted
b. Update on non-agenda items
083 None
9. Update on Farleigh Fields
The Chairman reminded members that a decision on Farleigh Fields was due on or before the 28th March 2018
084 Noted
10. Update on Moor Lane and S106
Discussion took place regarding whether to hold a public meeting in connection with the S106 on Moor Lane
085 1955 Cllr E Langston joined the meeting
086 Resolved: Unanimously the Chairman to include S106 and Moor Lane in his report at the Annual Parishioners Meeting being held on Thursday 26th April 2018
11. Update on Bristol Airport Master Plan
The Chairman informed members of a meeting taking place next week with Bristol Airport to discuss the effect of the proposed expansion of the airport
on residents’ properties
087 Resolved: Unanimously BPC to ask for a quotation for legal advice concerning blight on residents’ properties
12. Update on JSP and Local Plan and to approve the following:
a. Engagement of Lucy White Planning Limited
088 Resolved: Unanimously to appoint Lucy White Planning Limited
b. Possible appointment of Highway Expert
089 Resolved: Unanimously to appoint Peter Evans Partnership
c. Possible appointment of an Ecologist
090 Resolved: Unanimously the 2018/2036 Working Party to recommend the appointment of an Ecologist if necessary
13. To receive and consider Terms of Reference for BPC 2018-2036 Working Party
091 Resolved: Unanimously to approve
14. Update on Parish Councillor vacancy
The Chairman informed members that as there was no call for an election, the vacancy will be filled by co-option and considered at the 3rd May 2018 Full Council meeting
092 Noted
15. To appoint member to BPC Planning Committee
093 Resolved: Unanimously to appoint Cllr S Ould to the Planning Committee
16. To discuss communications
Members noted the Chairman’s comments regarding comments which were being made on Facebook posts. Discussion took place on how to deal with this matter
094 Noted – to be monitored for 1 month
17. To receive and consider quotation from Dino-Digital in the sum of £600
plus VAT for updating the Backwell Parish Council website
095 Resolved: Unanimously to approve
18. To receive and consider email from NSC dated 19.2.18 regarding changes to
Mobile Library service in Backwell
Members were informed the mobile library would no longer stop at Backwell
Leisure Centre, but instead would increase its time from 1 hour to 2 hours in
the Rodney Road car park (from 2pm to 4pm)
096 Resolved: Unanimously to request NSC extend the time in Rodney Road by 15 minutes to 4.15pm to allow school children to access the library after school
19. To consider stone chippings being placed at gates in fields near West Leigh
Infants School and gate in Backwell Playing Fields
Members discussed the problems with mud at these locations. The Clerk to
contact the owner of the land and report back to Full Council
097 Noted
20. To receive and consider reports from Working Parties of the Council/Cllrs
a. To receive report from Enhancement Working Party
Report noted. Members were asked to inform the EWP if they had
any ideas for entertainment at the Over 60’s Tea Party taking place
098 on Thursday 29th November 2018
b. To receive update from Highways Working Party
Cllr S Mitchell informed members that the proposed safety measures in Station Road would be carried out in the new financial year starting in April (possibly school summer holidays), as would the works programme for Downside Road. Proposed works at West Leigh Infant School were being progressed, and finally NSC have advised they will be making arrangements for an engineer to come up with some proposals shortly for the Church Lane/Dark Lane area
099 Noted
c. To receive and consider report from Cllr E Langston re library proposal
for telephone box in Westfield Close
Members were in favour of Cllr Langston’s proposal
100 Resolved: Unanimously to convert the telephone box into a library
d. To receive and consider report from Cllr H Power – Motion: That the
Council conducts business in line with Standing Order 1 and its reference
to ‘Motions’, and that these Motions/Resolutions are set out on the agenda
Discussion took place regarding Cllr Power’s report
101 Resolved: By a majority vote to defer to the Annual Meeting of the Council in May when Standing Orders are considered. 2 abstentions
21. Accounts
a. To receive and consider Receipts and Payments schedule for February
2018 (checked by Cllr J Cousins and R Taylor prior to the meeting)
102 Noted
b. To authorise expenditure for the month of February 2018
103 Resolved: Unanimously to authorise
22. Planning
To consider the following planning applications:
a. Planning application no. 18/P/2131/FUH 50 West Town Road, Backwell –
Proposed single storey extension on site of existing conservatory to be demolished, proposed covered canopy and solar panels
104 Resolved: By a majority decision Backwell Parish Council support the concerns raised by their resident. BPC therefore request before the Planning Officer makes their final decision, they visit the location and talk to the neighbouring property about their concerns. 1 abstention
b. Planning application no. 18/P/2169/RM Land off Moor Lane, Backwell –
Submission of reserved matters of appearance, landscaping, layout and scale for the erection of 65 no. dwellings, pursuant to outline planning permission 15/P/1916/O (outline planning permission for the erection of up to 65 dwellings with associated car parking, landscaping, open spaces and access. All matters reserved except for access)
105 Resolved: Unanimously Backwell Parish Council approve in principle with the development for 65 homes in Moor Lane, as it is in accordance with their Neighbourhood Plan, but they would hope that you would be mindful of their input and comments when you proceed with reserve matters and Taylor Wimpey
c. Planning application no. 18/P/2157/FUH 35 Church Lane, Backwell –
Excavation under lawn to create 4no. garages for domestic use
106 Resolved: Unanimously Backwell Parish Council, due to the uniqueness of this application and its location within Green Belt, will support the decision of the North Somerset Council Planning Officer
107 There being no further items of business, the Chairman closed the meeting at 2059 hours