Full Council Minutes 12th January 2017





Present: Cllrs R Taylor (Chairman), M Bowerman, C Cole, R Day, S Edwards, M Gibbons-Price, J Llewellyn, R MacLeavy, S Mitchell, S Ould, H Power, J Sear and G Simmonite

In attendance: Mrs J Stone, Clerk of the Council

Members of the public: 10 members of public present and District Cllr K Barclay and

Neighbourhood Beat Manager Paul Morris

The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets

1.         Apologies

001      Cllr E Langston and D Seddon. NSC PLO Natalie Field

2.         Declarations of Interest

            To receive Councillors’ declarations of interests and to consider any written

            application for dispensations

            Personal interest

002      Cllr R Day – Agenda Item 21d 16/P/2918/0 2 Fernside, Backwell

            Prejudicial interest

003      None

            Disclosable Pecuniary Interests

004      None

3.         Minutes (Circulated)

005      The Minutes of the Full Council meeting held on the 1st December 2016 were unanimously confirmed as a correct record by those present at that meeting

4.         Public Participation

006      A Downside resident spoke regarding her concerns about cars parking on the

            bend of Hyatts Wood Road

007      3 members of public voiced their objections regarding the location of the zip

            wire in Backwell Playing Fields, and the lack of public consultation

008      The Chairman spoke on behalf of a resident who had concerns regarding

            planning application 16/P/2996/ Dark Lane

009      Mr M Pratt, Backwell Playing Fields Charity, outlined the background to

            the installation of the zip wire

010      Paul Morris, Neighbourhood Beat Manager, also spoke of the problems with

            cars parking in Hyatts Wood Road

011      The Chairman changed the running order of the agenda as follows:

To consider the following planning applications:

f.          Planning application no. 16/P/2924/F Backwell Playing Fields, Rodney

            Road, Backwell – Installation of play equipment (zip wire) – Backwell

            Playing Fields Charity, c/o Agent

012      Resolved: By a majority vote Backwell Parish Council refuses this

            application and asks the Planning Officer to visit the site and

            recommend the zip wire be relocated.  2 abstentions

g.         Planning application no. 16/P/2996/O Dark Lane, Backwell –

            Outline planning permission for the erection of 4 no. dwellings.  Access,

            layout and scale to be decided with appearance and landscaping reserved

            for subsequent approval – Mr P Chorle, c/o Agent

013      Resolved: Unanimously Backwell Parish Council has no objection

to the development but are concerned that 4 dwellings are too many, and they would impact on the 3 neighbouring bungalows.  The Parish Council would request they be part of the ongoing consultation regarding layout, number and design in accordance with their Neighbourhood Plan

c.         Planning application no. 16/P/2885/PDT Moorside Farm, Station Road, Backwell – Erection of a 17.5m high shrouded monopole, 2no. 300mm microwave dishes and 2no. equipment cabinets – Vodaphone Ltd

014      Resolved: Unanimously no comment

d.         Planning application no. 16/P/2918/O 2 Fernside, Backwell –

            Outline application with all matters reserved for the erection of a detached

            single storey dwelling – Mr Richardson, c/o Agent

015      Resolved: Unanimously no objection but the development must be

kept within the curtilage of the current boundary, and not obstruct the sightline

e.         Planning application no. 16/P/2919/F Backwell Hill House, Backwell Hill,

            Backwell – Erection of a building to form garaging, garden store, and

            wood store for bio mass boiler – Mr & Mrs R King

016      Resolved: Unanimously no objection

h.         Planning application no. 16/P/3032/F 33 Hilldale Road, Backwell –

            Single storey side extension following the demolition of existing garage –

            Mrs L Charlton

017      Resolved: Unanimously no comment

i.          Planning application no. 16/P/3051/WT 9 Chapel Hill, Backwell –

            G1 Row of 5 Lime trees – repollard to most recent pollard points –

            Mrs Philippa Power

018      Resolved: Unanimously no objection

5.         To receive such communications as the person presiding may wish to lay

            before the Council

019      The Chairman thanked Cllr J Sear for his help with the Christmas Tree

020      The Chairman mentioned a small piece of land adjacent to the shops in Station Road that required attention.  To be discussed at the 2nd February 2017 Full Council meeting

021      The Chairman advised members planning application no. 17/P/0013/O 86

            Farleigh Road would be discussed at next week’s Full Council meeting


6.         To answer questions from Councillors

022      None

7.         To receive and consider reports and minutes of Committees

            To receive the draft minutes of the Planning Committee meeting held on 15.12.16

023      Noted


8.         To receive and consider a report from the Clerk of the Council

            a.         To receive this report

024                  Noted

            b.         Update on non agenda items

025                  None


9.         Update on defence of Neighbourhood Plan

026      Members noted the Chairman’s comments regarding forthcoming meetings


10.       Update on Moor Lane

027      The Chairman updated members on a meeting held with Taylor Wimpey in which

            the Parish Council requested bungalows be built.  To date no response has been



11.       a.         Update on safety at Station Road

028                  Cllr S Mitchell updated members and spoke of the 2 meetings which

                        had taken place with a NSC Highways Officer, and outlined options

                        to increase the safety on Station Road.  Further meetings to follow,

                        the outcome of which will be reported back to Full Council

b.         To add Cllr E Langston onto Station Road Working Party

029                  Resolved: Unanimously to approve


12.       Update on new contract at Backwell’s Recycling Centre

030      The Chairman’s comments were noted.  The noise from the site to be monitored

            once the new Contractor takes over


13.       To consider replacement Oak tree at Oakleigh Close

031      Members were informed NSC would be planting a replacement Oak tree, and

would be invoicing the Parish Council.  Residents would be making contributions towards the tree


14.       To consider email communications between Councillors

            Discussion took place regarding corresponding by email

032      Noted

15.       To receive and consider email from NSC dated 19.12.16 and authorize

            expenditure of £320 for speed checks on the A370 West Town Road

033      Resolved: Unanimously to authorise


16.       To consider successful Big Lottery Funding bid for 2017 Fun Day in

            the sum of £3,700

034      The Chairman thanked Cllr H Power for her success in obtaining Lottery

            funding towards the Parish Council’s 2017 Fun Day


17.       To receive and consider letter from Bristol Airport dated 13.12.16 re

successful application to Bristol Airport’s Environmental Improvement Fund in the sum of £2,563.09 for safety railing at Dark Lane

035      Members were pleased to note the application to Bristol Airport had been successful.  Further work was required on the design of the railings prior to them being installed.  The Clerk to send a thank you letter to Bristol Airport


18.       To receive and consider email dated 3.1.17 from NSC re Cancellation of

            Article 4 Direction – Airport Parking (comments to be made by 17.2.17)

            Members noted the proposed Article 4 Direction had been cancelled

036      Resolved: Unanimously a letter of support to be sent to NSC


19.       To receive and consider reports from Working Parties of the Council/Cllrs

            a.         To receive update from Enhancement Working Party

037                  Cllr M Bowerman’s comments were noted regarding a forthcoming meeting to discuss the 2017 Fun Day

            b.         To receive update from Highways Working

038                  Cllr S Mitchell updated members on proposals to increase road safety

                        on Downside Road

20.       Accounts

            a.         To receive and consider Receipts and Payments schedule for December                             2016 (checked by Cllr M Bowerman prior to the meeting)

039                  Noted

            b.         To authorise expenditure for the month of December 2016

040                  Resolved: Unanimously to authorise expenditure

            c.         To receive and consider Internal Audit Report (Interim) 2016-17

                        (please see Clerk’s Report)

041                  The Chairman thanked the Clerk for her work on the recent audit.

                        The Council to consider options for reinvestment of funds

            d.         To authorise expenditure of £60 for Office Assistant to attend ALCA

                        training course on Saturday 18th February 2017 at Cleeve Village Hall

042                  Resolved: Unanimously to authorise


21.       Planning

a.         To consider BPC Planning Committee meetings when all planning applications are Permitted Development

043                  Resolved: By a majority vote if a Planning Committee meeting has

            only Permitted Development applications to consider, the Chairman

            of the Committee will email the other members of the Committee and

            if the Chairman receives agreement from a quorum of the Committee

            (4) that all the applications are Permitted Development, then the

            Parish Clerk will cancel the meeting.  1 abstention

b.         To receive and consider email from NSC dated 4.1.17 re Consultation re Planning Application Requirements – Parts 2 and 3 (Drawings).  Comments due by 15.2.17

044                  Resolved: Unanimously no comment


045      There being no further items of business, the Chairman closed the meeting                         at 2049 hours