BACKWELL PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON THURSDAY 1ST SEPTEMBER 2016
IN BACKWELL PARISH HALL, BACKWELL
Present: Cllrs R Taylor (Chairman), R Day, S Edwards, M Gibbons-Price, E Langston, J Llewellyn, R MacLeavy, S Mitchell, S Ould, H Power, J Sear, G Simmonite and D Seddon
In attendance: Mrs J Stone, Clerk of the Council.
Members of the public: 1 member of public present and District Cllr Karen Barclay
The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets
1. Apologies
348 Cllrs M Bowerman and C Cole. NSC PLO’s Natalie Field and Natalie Sims.
Paul Morris.
2. To consider co-option of one new member onto Backwell Parish Council
and, if co-opted, to receive their Declaration of Acceptance of Office
349 Resolved: Unanimously Ms E Langston be co-opted onto Backwell Parish
Council. Cllr Langston signed her Declaration, witnessed by the Clerk,
and was invited to join the meeting
3. Declarations of Interest
To receive Councillors’ declarations of interests and to consider any written
application for dispensations
Personal interest
350 None
Prejudicial interest
351 None
Disclosable Pecuniary Interests
352 None
4. Minutes (Circulated)
353 The Minutes of the Full Council meeting held on the 4th August 2016 were unanimously confirmed as a correct record by those present at that meeting
5. Public Participation
354 None
6. To receive such communications as the person presiding may wish to lay
before the Council
355 The Chairman reported on recent burglaries in the village, and also a problem
with graffiti which had appeared in various locations, particularly in Backwell
Playing Fields
356 The Chairman spoke of the annual SLCC Conference taking place in Cheltenham
on Wednesday 23rd November. Councillors to advise the Clerk if they wish to attend
357 Members were pleased to receive a plaque from Nailsea Town Council in
respect of the recent donation made by them towards the newly built concrete skate park in Millennium Park, Nailsea
358 The Chairman, on behalf of the Parish Council, to send a thank you card to Mr Julian Baldwin, who had recently retired from Backwell School
359 The Chairman asked for a reminder to be included in the Village Magazine
reminding residents to observe the speed limit in Dark Lane
360 The Chairman informed members a sign had now been erected at the allotment
site regarding parking
361 Members were informed the closing date for receipt of grant applications had
now passed, and the Clerk had drawn up a draft grant list, to be circulated with the
6th October Full Council meeting papers
7. To answer questions from Councillors
362 None
8. To receive and consider reports and minutes of Committees
To receive the draft minutes of the Planning Committee meeting held on 18.8.16
363 Noted
9. To receive and consider a report from the Clerk of the Council
a. To receive this report
364 Noted
b. Update on non agenda items
365 None
10. Update on Farleigh Fields
The Chairman updated members on the recent meeting with Polly Reynolds,
Temple Bright Solicitors. Members noted the members of the Working Party
as Cllrs R Taylor, M Gibbons-Price, S Mitchell, S Edwards, District Cllr
K Barclay, Mr M Rose, Mr K Riches and Mr C Perry
366 Resolved: Unanimously Backwell Parish Council to appoint Temple
Bright Solicitors to act on behalf of the Parish Council, and also to
appoint a Planning Consultant to investigate options in preparation for
an Appeal by Charles Church
11. Update on Moor Lane
The Chairman informed members he had today spoken with an Architect
representing Taylor Wimpey, who has requested a pre-application meeting
with the Parish Council and District Councillor. Meeting to be arranged
367 Noted
12. To consider traffic calming measures in Dark Lane
The Chairman informed members NSC would shortly be carrying out speed
readings in Dark Lane. The Chairman’s comments were also noted regarding
installation of barriers in Dark Lane, and the Parish Council were waiting for NSC to come back with a proposed scheme and associated costs
368 Noted
13. Update on traffic calming at Downside
369 No update at present
14. To receive and consider draft minutes for the Bristol Airport Consultative
Committee held on 27.7.16
370 Noted
15. To receive and consider reports from Working Parties of the Council/Cllrs
a. To receive report from Enhancement Working Party
371 Members were asked to note the dates given for the Senior Citizens
Tea Party (24.11.16), the Chairman’s Drinks (1.12.16) and Carols
Around the Christmas Tree (15.12.16)
b. To receive update from Highways Working Party
372 Cllr S Mitchell’s comments were noted by members regarding
outstanding matters, which would be followed up
16. Accounts
a. To receive and consider Receipts and Payments schedule for August 2016 (checked by Cllr D Seddon prior to the meeting)
373 Noted
b. To authorise expenditure for the month of August 2016
374 Resolved: Unanimously to authorise expenditure
c. To receive and consider part 3 of Backwell Parish Council’s Annual
Return – External Auditor’s Certificate and Opinion (please see
Clerk’s Report)
375 The Chairman, on behalf of the Parish Council, thanked the Clerk for
her work in connection with the External Audit
d. To consider HSBC High Interest Deposit Bond of £31,248.93 (expired 15.8.16)
376 Members noted the funds from the expired Bond had now been
transferred into the HSBC Business Money Market account
17. Planning
a. To consider adoption of North Somerset Sites and Policies Plan Part 1: Development Management Policies
377 Noted
b. To consider email from NSC dated 22.8.16 re consultation on CIL
Draft Charging Schedule – deadline for comment is 23.9.16
378 Cllr M Gibbons-Price asked members of the Planning Committee to review the Schedule and email their comments to her by Thursday 15th September 2016, in preparation for a response to be submitted to NSC by the deadline of the 23.9.16
To consider the following planning applications:
c. Planning application no. 16/P/1926/F 20 Station Road, Backwell –
Application to remove condition 5 attached to planning permission
14/P/1803/F (Erection of a dwelling following demolition of existing
dwelling) to allow for requirement to build to code for sustainable
homes to be removed – Mr D Morgan
379 Resolved: Unanimously object and support NSC’s Condition 5
d. Planning application no. 16/P/1946/F 20 Bucklands View, Nailsea –
Single storey rear extension and first floor extension above existing
garage – Mrs D Snape
380 Resolved: Unanimously support Nailsea Town Council’s comments
18. Confidential Items
381 Resolved: That pursuant to the Public Bodies (Admission to Meetings)
Act 1960, the Public and Press be excluded from the meeting for the
following items due to the confidential nature of the business to be transacted
19. Staff
Staff matters
382 Cllr R Day, on behalf of the Office Working Party, updated members on the
recruitment process in respect of the Office Assistant vacancy. Those
applicants shortlisted to be interviewed on Monday 12th September 2016
383 There being no further items of business, the Chairman closed the meeting at 2012 hours