Full Council Minutes 5th October 2017






Present: Cllrs R Taylor (Chairman), M Bowerman, J Cousins, E Langston, J Llewellyn, R MacLeavy, S Mitchell, S Ould, H Power, G Simmonite, P Soothill and J Stone

In attendance: Mrs J Stone, Clerk of the Council.

Members of the public: 33 members of public present

The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets

1.         Apologies

412      Cllrs S Edwards and D Seddon.  District Cllr K Barclay

2.         To consider co-option of one new member onto Backwell Parish Council and, if co-opted, to receive their Declaration of Acceptance of Office

413        Members noted no applications had been received, and the vacancy has been

            re-advertised and will appear on the 2nd November 2017 Full Council agenda


3.         Declarations of Interest

            To receive Councillors’ declarations of interests and to consider any written

            application for dispensations

414      Personal interest

            Cllr J Cousins – agenda no. 6e – Play tennis at Backwell Tennis Courts

            Cllr H Power – agenda no. 21c – Live in Karen Drive, does not know applicant

            to the best of my knowledge

            Cllr P Soothill – agenda no. 6e – Tennis Club member

            Cllr P Soothill – agenda item 13 – Land on west side of Backwell around house

415      Prejudicial interest


416      Disclosable Pecuniary Interests

            Cllr S Ould – agenda no. 14 – has an allotment

4.         Minutes (Circulated)

417      The Minutes of the Full Council meeting held on 7th September 2017 were unanimously confirmed as a correct record by those present at that meeting

418      The Chairman changed the running order of the agenda as follows

6.         To consider requests for grants (£2,000 and above) from the following


419      Standing Orders were suspended

a.      West Town & Backwell WI Hall              £5,000

420            Mrs Taylor outlined the reasons for the grant application.  Her comments were

                  noted by members

 421     b.  Backwell Youth Club                                £12,000

The presentation from Backwell Youth Club will take place at the 2nd November Full Council meeting

 422      c.  Community Alcohol and Drug Misuse

                  Forum                                                       £2,000

                  Mrs Taylor outlined the reasons for the grant application.  Her comments

                  were noted by members

423d.   Backwell Playing Fields                                £14,000

                  Mr Murray outlined the reasons for the grant application.  His comments

                  were noted by members

424e.   Backwell Tennis Club                                    £3,000

                 Mr Gaunt outlined the reasons for the grant application.  His comments

                 were noted by members

425f.   Backwell Parish Hall                          £6,000

          Mr Charnock outlined the reasons for the grant application.  His comments

          were noted by members

 426     g.  The Rotary Club of Nailsea & Backwell  £2,100

          Mr Hunt outlined the reasons for the grant application.  His comments were

          noted by members

 427          Standing Orders were reinstated

5.         Public Participation

 428     Members noted the comments of 3 members of public who spoke regarding problems with road safety on Station Road, and their wish for a pedestrian crossing to be installed

 429     A member of public spoke regarding the replacement litter bin, which had been installed on the corner of Rodney Road by NSC.  The litter bin at the Leisure

            Centre is also due to be replaced

7.         To receive such communications as the person presiding may wish to lay

            before the Council

430     The Chairman informed members Cllr H Power would be carrying out a survey of footpaths in the village

 431     Members noted the Chairman’s comments regarding ongoing problems with Biffa

 432     The Chairman had attended a meeting at Tarmac, and would submit a report with

            the 2nd November 2017 Full Council meeting papers

433     The Chairman, together with Cllr M Bowerman, would be attending the ALCA AGM on the 7th November 2017

434     The Chairman’s comments were noted by members regarding the draft budget and grant list. The Finance Working Party to meet and discuss these documents, and

           copies to be circulated with the 7th December 2017 Full Council meeting papers


8.         To answer questions from Councillors

 435     None

9.         To receive and consider reports and minutes of Committees

436        None

10.       To receive and consider a report from the Clerk of the Council

            a.         To receive this report

437                  Noted

            b.         Update on non agenda items

438                  None


 11.      Update on Farleigh Fields

            The Chairman updated members regarding the latest position on Farleigh

            Fields.  Members noted the outcome of the Appeal has been put back to the 7th November 2017

 439     Noted


 12.      Update on Moor Lane

            The Chairman gave an update on Moor Lane, and spoke of the proposed mix

            of houses and bungalows, which the Council expressed concern about.  Concern

            was also expressed at the inclusion of a play area, but no plans for a footpath.

            The Parish Council to request a meeting with Taylor Wimpey and NSC

 440     Noted 


 13.      To consider impact of Joint Spatial Plan re Grove Farm

            Members noted the Chairman’s comments regarding proposals to build 700

            houses at Grove Farm.  The Chairman suggested a fact-finding meeting with the developer be arranged

 441     Noted

 442     Cllr S Ould, having declared a disclosable pecuniary interest, left the meeting whilst the following matter was discussed

 14.      To review annual allotment rent for 2018 (currently £30 for a full plot,

            £16 for a half plot and £8 for a quarter plot)

 443     Resolved: Unanimously the rent for a full plot to be increased to £32.  The

            rent for half and quarter plots to remain unchanged

 444     Cllr S Ould rejoined the meeting and was advised of the resolution passed


 15.      To consider appointment of Vice Chairman

 445     Resolved: Unanimously to defer appointment of a Vice Chairman to the Annual Meeting of the Council in May 2018


 16.      To authorise expenditure of £150 for hall hire for Backwell Village Show

            (15th/16th September 2017)

 446     Resolved: Unanimously to authorise

  17.     To receive and consider report and plans from Cllr S Mitchell re proposed works to Station Road in the sum of £7,223.05

 447     Resolved: By a majority decision Backwell Parish Council write to North

            Somerset Council requesting the proposed works to be implemented as a matter of priority as soon as possible on the NSC Highways work schedule.

            1 abstention


  18.     To consider the setting up of a public relations working party

  448    Resolved: Unanimously a Public Relations Working Party be set up consisting of Cllrs H Power, E Langston and D Seddon.  Terms of

            Reference – to prepare press releases as and when required

  19.     To receive and consider reports from Working Parties of the Council/Cllrs

            a.         To receive update from Enhancement Working Party

 449                 Cllr M Bowerman reminded members of the dates for the Senior

                        Citizens Tea Party (23.11.17), the Chairman’s drinks (7.12.17) and

                        Carols Around the Crib (14.12.17)

            b.         To receive update from Highways Working Party

 450                 Cllr S Mitchell’s comments were noted regarding West Leigh Infant

                        School and Backwell Junior School

            c.         To receive update from 2026/2036 Working Party

 451                 Update already discussed (minute no. 441)  

   20.    Accounts

            a.         To receive and consider Receipts and Payments schedule for September

                        2017 (checked by Cllr P Soothill prior to the meeting)

 452                 Noted

b.           To authorise expenditure for the month of September 2017

 453                 Resolved: Unanimously to authorise

c.            To receive and consider Part 3 of Backwell Parish Council’s Annual

      Return – External Auditor’s Report and Certificate

                        The Council thanked the Clerk for her recent work on the External

 454                 Audit

d.           To receive 2018/19 Schedule of Grant Applications

 455                 Noted

e.         To authorise expenditure of £60 per Councillor to attend being A

            Good Councillor course in Long Ashton on the 21st October 2017

 456                 Resolved: Unanimously to authorise

   21.    Planning

a.         To consider response to NSC Consultation on Draft Accessible Housing Needs Assessment Supplementary Planning Document (available to view in the Parish Office).  Deadline 12.10.17

  457                Noted – a response to be submitted to NSC prior to the deadline

b.         To receive and consider email from NSC dated 18.9.17 re North Somerset

            Council Site Allocations Plan Proposed Modifications Consultation.  Deadline 30.10.17

  458                Resolved: Unanimously Backwell Parish Council supports the NSC

                        Allocation Plan Proposed Modifications



To consider the following planning applications:

c.         Planning application no. 17/P/2129/F 34 Karen Drive, Backwell –

            Erection of a two storey side extension in place of existing garage –

            Mr Taffinder

   459               Resolved: Unanimously Backwell Parish Council has no objection

            to this application

d.         Planning application no. 17/P/2160/WT The Grange, 2 Church Town,

            Backwell – 1 x conifer – fell and replace – Mr Anthony Young

   460               Resolved: Unanimously Backwell Parish Council supports the

            recommendations/decision of NSC Tree Officer, who the Council notes

            has already granted permission for the work

e.         Planning application no. 17/P/2164/WT 87 West Town Road, Backwell –

            T1 Turkey oak – fell – Mr R Smart

   461              Resolved: Unanimously Backwell Paris Council supports the recommendations/decision of NSC Tree Officer

f.         Planning application no. 17/P/2196/F Backwell Hill Quarry, Cheston Coombe, Church Town, Backwell – Erection of single storey warehouse.

            Extension to exiting store to create new toilet block.  Erection of canopy

            between existing joinery workroom and new toilet block.  Demolition of

            existing toilet block – Mr Geoff Uren

   462              Resolved: Unanimously Backwell Parish Council has no objection to     

            this application

     22.  Confidential Items

    463  Resolved: That pursuant to the Public Bodies (Admission to Meetings)

            Act 1960, the Public and Press be excluded from the meeting for the

            following items due to the confidential nature of the business to be transacted


     23.  Staff

            Staff matters

464  Resolved: Unanimously Backwell Parish Council agrees to Flexible Retirement for the Village Orderly, Mr H Jones, and to a reduction in working hours from 16 hours per week to 12 hours per week, to be worked on a Monday, Tuesday and Friday


465  There being no further items of business, the Chairman closed the meeting at 2120 hours