Full Council Minutes 6th July 2017





Present: Cllrs R Taylor (Chairman), M Bowerman, R Day, S Edwards, M Gibbons-Price, E Langston, J Llewellyn, R MacLeavy, S Mitchell, S Ould, H Power and J Sear

In attendance: Mrs J Stone, Clerk of the Council.  District Cllr K Barclay

Members of the public: 3 members of public present

The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets

1.         Apologies

300      Cllrs D Seddon and G Simmonite. NSC PLO Natalie Field. Beat Manager Paul Morris and PCSO Cathryn Turner

2.         Declarations of Interest

            To receive Councillors’ declarations of interests and to consider any written

            application for dispensations

            Personal interest

301      None

            Prejudicial interest

302      None

            Disclosable Pecuniary Interests

303      None

3.         Minutes (Circulated)

304      The Minutes of the Full Council meeting held on 1st June 2017 were unanimously confirmed as a correct record by those present at that meeting

4.         Public Participation

305      Mr N Hewitt’s comments were noted regarding problems being experienced by school children using Station Road

306      An allotment plotholder spoke of her concerns regarding the state of the hedge

            adjoining her plot.  The Chairman confirmed an on-site meeting would be arranged shortly

5.         To receive such communications as the person presiding may wish to lay

            before the Council

307      The Chairman informed members of a letter forwarded by Polly Reynolds regarding an increase in housing numbers linked to the Core Strategy, which will be allocated to service villages

308      The Chairman’s comments were noted regarding problems with the roof, electrics

            and boiler at the Parish Hall

309      The Chairman spoke of the problems accessing the bus stop on Station Road (near Waverley Road), and will report back to Full Council

310      Members noted the Chairman’s comments regarding problems at Backwell Lake,

            and confirmed Wessex Water had been notified and were dealing with the matter

311      The Chairman had reported to Network Rail the overgrown vegetation between

            The Croft and Station Road, and he was recommending an on-site meeting be arranged

6.         To answer questions from Councillors

312      None

7.         To receive and consider reports and minutes of Committees

To receive the draft Minutes of the Planning Committee meeting held on 15th June 2017

313      Noted


8.         To receive and consider a report from the Clerk of the Council

            a.         To receive this report

314                  Noted

            b.         Update on non agenda items

315                  None

9.         To authorise expenditure of £129.17 plus VAT for purchase of additional computer monitor for Parish Office

316      Resolved: Unanimously to authorise


10.       To consider Backwell Recycling Centre

317      The Chairman informed members the problems were being resolved at the

            Recycling Centre, and thanked Cllr S Mitchell for all his efforts


11.       To consider inspections of play areas in Backwell

            Members noted the Chairman’s comments regarding the problems being experienced in arranging play inspections.  The Village Orderly was inspecting the play equipment at both Oatfield and Moor Lane on a weekly basis whilst the problems were being sorted out

318      Noted


12.       To consider Councillor vacancy

319      The co-option vacancy was being advertised with a deadline of the 26th July, and

            the matter to be considered at the 3rd August Full Council meeting


13.       To consider allotments

            The Chairman spoke of maintenance required at the allotment site, and BPC were

            currently awaiting a quotation from Landscape Services for the necessary works

            to be carried out

320      Noted

14.       To consider land adjacent to sub-station in Station Road

            The Chairman’s comments were noted regarding the piece of land and a claim

            which had been made on it.  Members were of the opinion to leave the land as it is

321      Noted


15.       To consider social media

            Cllr S Mitchell’s comments were noted regarding updating Facebook on a regular

            basis.  Cllrs H Power and E Langston to be sent information by the Chairman and


322      Noted


16.       To consider Quiet Lanes (information previously circulated by email 24.6.17)

            Discussion took place regarding the designation of some local minor roads as Quiet Lanes.  The Chairman to investigate the matter further, and report back to Full Council in due course

323      Noted


17.       To receive, consider and approve Schedule of Meetings January to

December 2018

324      Resolved: Unanimously to authorise


18.       To receive and consider reports from Working Parties of the Council/Cllrs

325      a.         To receive and consider update from Enhancement Working Party

                        Cllr M Bowerman thanked everyone who had worked hard to make the

                        Backwell Village Fete a very enjoyable event.  The Council thanked Cllr

                        H Power in successfully securing Lottery Funding for the event, and to

                        Cllr M Bowerman for all her hard work

326      b.         To receive and consider update from Highways Working Party

                        Cllr S Mitchell gave an update on outstanding highway issues

            c.         To receive and consider update re 2026/2036 Working Party

                        The Chairman’s comments were noted regarding proposed development

327                  Resolved: By a majority vote Cllrs R Taylor, S Mitchell and Mr M Rose to attend the forthcoming meeting with North Somerset Council

                        and Nailsea Town Council

19.       Accounts

            a.         To receive and consider Receipts and Payments schedule for June

                        2017 (checked by Cllr M Bowerman prior to the meeting)

328                  Noted

            b.         To authorise expenditure for the month of June 2017

329                  Resolved: Unanimously to authorise




20.       Planning

            To consider the following planning applications:

a.      Planning application no. 17/P/1326/F 77 Church Lane, Backwell –

Variation of condition 3 of permission 16/P/1769/F (Remove existing roof replace with new raised roof and rear dormer and conservation roof windows to front) to change approved materials from roof tiles to Cedar wood cladding – P Shand

330            Resolved: Unanimously no objection

b.     Planning application no. 17/P/1419/F 7 St Johns Road, Backwell –

Erection of a detached two storey dwelling with associated works to include vehicular parking and altered access into St Johns Road following demolition of existing dwelling – Mrs Rachel Bannister

331            Resolved: By a majority vote no objection

c.      Planning application no. 17/P/1430/TPO Fairfield School, Fairfield Way, Backwell – T1 Silver Birch – remove lowest lateral branch – Swift Tree Surgery

332            Resolved: Unanimously no comment

d.     Planning application no. 17/P/1440/F Rose Cottage, The Batch, Backwell –

Proposed single storey side extension – Mr & Mrs Bowman

333            Resolved: Unanimously no objection as Permitted Development


334      There being no further items of business, the Chairman closed the meeting at    2047 hours