Full Council Minutes 7th September 2017






Present: Cllrs R Taylor (Chairman), M Bowerman, J Cousins, S Edwards, E Langston,

J Llewellyn, R MacLeavy, S Mitchell, S Ould, H Power, D Seddon and P Soothill

In attendance: Mrs J Stone, Clerk of the Council.  District Cllr K Barclay

Members of the public: 6 members of public present

The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets

1.         Apologies

366      Cllrs G Simmonite and J Stone

2.         To consider co-option of two new members onto Backwell Parish Council and, if co-opted, to receive their Declarations of Acceptance of Office

367      Resolved: Unanimously Mr Peter Soothill and Mr James Cousins be co-opted onto Backwell Parish Council.  Cllrs P Soothill and J Cousins signed their Declarations, witnessed by the Clerk, and were invited to join the meeting


3.         Declarations of Interest

            To receive Councillors’ declarations of interests and to consider any written

            application for dispensations

            Personal interest

368      Cllr D Seddon – Agenda Item 21h – Planning application 17/P/1954/F

369      Cllr H Power – Agenda Item 21c – Planning application 17/P/1842/LUP –

            lives in Karen Drive (doesn’t know applicant)

            Prejudicial interest

370      None

            Disclosable Pecuniary Interests

371      None

4.         Minutes (Circulated)

372      The Minutes of the Full Council meeting held on 3rd August 2017 were unanimously confirmed as a correct record by those present at that meeting

5.         Public Participation

373      A member of public spoke regarding the removal of a litter bin at Backwell

            Leisure Centre, and also mentioned doggie bins in the village

374      Members noted comments made by a member of public objecting to the

            proposed development at Moor Lane on road safety grounds

375      Mr Veal, on behalf of Backwell Residents Association, spoke of concerns

            regarding road safety issues on Station Road

376      A member of public also spoke of road safety issues on Station Road


6.         To receive such communications as the person presiding may wish to lay

            before the Council

377      The Chairman’s comments were noted regarding the ongoing problems being

            experienced with Biffa

378      The Chairman informed members Cllr H Power and Mr P Hemmings were looking at Rights of Way in the village

379      The Chairman was pleased to note Backwell Youth Club were encouraging more

            young people to use the Youth Club

380      Members noted the Chairman’s comments regarding the footpath by The George

            leading to Flax Bourton will be looked at again


7.         To answer questions from Councillors

381      None

8.         To receive and consider reports and minutes of Committees

To receive the draft Minutes of the Planning Committee meeting held on 17th August 2017

382      Noted


9.         To receive and consider a report from the Clerk of the Council

            a.         To receive this report

383                  Noted

            b.         Update on non agenda items

384                  None

10.       To appoint cheque signatories for bank mandate form

385      Resolved: Unanimously Cllrs S Edwards and H Power be appointed

11.       To appoint Councillor to Planning Committee

386      Resolved: Unanimously Cllr J Cousins be appointed


12.       To consider proposals for Station Road

            Cllr S Mitchell informed members the Parish Council were waiting to hear

            back from NSC with revised proposals and costs, which would be discussed

            at the 5th October 2017 Full Council meeting.  Discussion took place with

            regard to funding the proposed scheme, and the Parish Council would be

            applying to the Bristol Airport Community Fund

387      Noted


13.       To receive and consider letter from Pill & Easton-in-Gordano Parish Council dated 16.8.17 re waiting restrictions in the Parishes

388      Resolved: Unanimously a letter of support be sent




14.       To receive and consider email from Bristol Airport dated 17.8.17 re slot

            co-ordination consultation  

389      Cllr S Mitchell’s comments were noted

15.       To consider electronic delivery of  Parish Council meeting papers

            Members to inform the Clerk if they wish to receive their meeting papers


390      Noted


16.       To authorise expenditure for attendance at SLCC Conference on

            Wednesday 22nd November 2017 at Holiday Inn, Filton, Bristol, at a

            cost of £89 plus VAT (register before 25.10.17) per attendee or 3 for 2 if booked at same time

391      Members to notify the Clerk if they wish to attend


  17.     Update on Farleigh Fields

392      The Chairman’s comments were noted.  The Parish Council were still awaiting

            a decision, which is to be made on or before the 17th October 2017


  18.     To receive update on proposals for Station Road

 393     Agenda item already dealt with (see minute no. 387)

  19.     To receive and consider reports from Working Parties of the Council/Cllrs

            a.         To receive report from Enhancement Working Party

394                  Cllr M Bowerman’s report was noted

            b.         To receive report from Highways Working Party

395                  Cllr S Mitchell informed members the Parish Council were still waiting

to receive responses from NSC re West Leigh School, Dark Lane and Downside

            c.         To receive update from 2026/2036 Working Party

396                  The Chairman’s comments were noted regarding meetings attended.  The

                        Working Party were considering all their options and will report back to

                        Full Council in due course with their recommendations

20.       Accounts

            a.         To receive and consider Receipts and Payments schedule for August

                        2017 (checked by Cllr H Power prior to the meeting)

397                  Noted

            b.         To authorise expenditure for the month of August 2017

398                  Resolved: Unanimously to authorise

            c.         To consider reinvestment of Parish Council funds

399                  Options to be looked at by the Finance Working Party and report back to

                        Full Council in due course

            d.         To authorise return of grant funding of £2,653.09 to Bristol Airport Community Fund in respect of safety railings at top of Dark Lane

400                  Resolved: Unanimously grant funding to be returned

21.       Planning

            a.         To receive and consider emails from NSC dated 30.8.17 re Consultation

                        on Draft Accessible Housing Needs Assessment Supplementary Planning

                        Document (available to view in the Parish Office).  Deadline 12.10.17

                        Members discussed the consultation document.  Councillors to provide

                        feedback to Cllr S Mitchell

401                  Noted: To be discussed at the 5th October 2017 Full Council meeting

            To consider the following planning applications:

b.         Planning application no. 17/P/1834/F 14 Orchard Road, Backwell –

A two storey rear extension, with single storey side extension – Mr

Paul Gamble-Bereford

402                  Resolved: Unanimously Backwell Parish Council has no objection to

                        this application

c.            Planning application no. 17/P/1842/LUP 16 Karen Drive, Backwell –

     Lawful development certificate for the proposed construction of single

                        storey rear extension – Mr & Mrs Burton

403                  Resolved: Unanimously Backwell Parish Council has no objection to

                        this application

d.           Planning application no. 17/P/1856/LUP The Hawthorns, Backwell Hill,

      Backwell – Lawful development certificate for the proposed erection of a

      single storey side extension – Mrs L Bickerstaffe

404                  Resolved: Unanimously Backwell Parish Council has no objection to

                        this application

e.            Planning application no. 17/P/1861/TPO 53 Dark Lane, Backwell –

      T1 oak – remove primary scaffold limb to approximately 1m; T3 oak –

                        remove dead branches and secondary fork over road; T5 oak – crown

                        lift to 4-5m and reduce remaining crown by up to 2m – Mr Luke


405                  Resolved: Unanimously Backwell Parish Council supports the    

                        decision of the NSC Tree Officer

f.            Planning application no. 17/P/1909/WT 60 Church Lane, Backwell – 2

      Horse Chestnut – sever roots if found during excavation works – Mr Julian

                        Batt, Woodland Services

406                  Resolved: Unanimously Backwell Parish Council supports the

                        decision of the NSC Tree Officer

g.           Planning application no. 17/P/1933/O Land adjacent to Summervale,

      Moor Lane, Backwell – Outline planning permission for the erection of

10 no. new dwellings with access and layout for approval and all other matters reserved – Mr D Abruzzo

407                  Resolved: Unanimously Backwell Parish Council object to this outline planning application on the grounds that it is not included within development sites identified within their made Neighbourhood Plan and as the site subject to this proposal is not included in the North Somerset Council Site Allocations Development Plan document, on which the public have been consulted, it goes against the development plan for Backwell.  If the NSC planning officer should decide to approve this application then Backwell Parish Council request to be fully engaged in all discussions and decisions relating to the site and its development. It’s also a single lane leading to 3 properties and a

Care Home

408                  Cllr D Seddon left the meeting whilst the following application was


h.           Planning application no. 17/P/1954/F 15 Church Town, Backwell – Raise

ridge height to create additional first floor living space – Mr A Carter

409                  Resolved: Unanimously Backwell Parish Council has no objection to this application. However, they would like to request that NSC planners request that no construction material deliveries are made to the location during School drop off and pick up times, as this site is next to access for other properties plus a public right of way and bridleway up to Backwell Environment Trust land/Jubilee Stone used both by walkers and horse riders.  As the road through this part of Church Town is also the main route used to and from Cheston Combe and up to Downside, the Parish Council request that restrictions are placed on the number of trades vehicles allowed to park at this location during the build and fit out periods

410                  Cllr D Seddon rejoined the meeting


411                  There being no further items of business, the Chairman closed the meeting at 2047 hours