MINUTES OF THE ANNUAL MEETING OF THE COUNCIL HELD ON THURSDAY 18TH MAY 2017 AT 1930 HOURS IN BACKWELL PARISH HALL, BACKWELL
PRESENT: Cllrs R Taylor, R Day, M Gibbons Price, E Langston, J Llewellyn, R MacLeavy,
S Mitchell, S Ould, H Power, J Sear and D Seddon
IN ATTENDANCE: Mrs J Stone (Clerk of the Council)
MEMBERS OF THE PUBLIC: 2 members of public present
The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets
1 To elect a Chairman
Cllr S Mitchell proposed Cllr R Taylor, seconded by Cllr R Day. There were no other nominations
211 Resolved: It was unanimously agreed that Cllr R Taylor be re-elected as Chairman
2 To receive the Chairman’s Declaration of Acceptance of Office or determine when it will be received
212 Cllr R Taylor signed the Chairman’s Declaration of Acceptance of Office form, witnessed by the Clerk
3 To elect a Vice Chairman
Cllr R Taylor proposed Cllr M Gibbons-Price, seconded by Cllr R Day. There were no other nominations
213 Resolved: It was unanimously agreed that Cllr M Gibbons-Price be re-elected as Vice Chairman
4 To receive the Vice Chairman’s Declaration of Acceptance of Office or determine when it will be received
214 Cllr M Gibbons-Price signed the Vice Chairman’s Declaration of Acceptance of Office form, witnessed by the Clerk
5 Apologies
215 Cllrs M Bowerman, C Cole, S Edwards and G Simmonite. NSC Parish Liaison Officer Natalie Field
6 Declarations of Interest
The Chairman referred to the Declaration of Interests Register and asked Members of
Council if there were any further items to be entered in the Register.
216 Personal Interest
None
217 Prejudicial Interest
None
218 Disclosable Pecuniary Interests
None
7 Minutes (Circulated)
219 The minutes of the Full Council meeting held on Thursday 4th May 2017 were
unanimously confirmed as a correct record by those present at that meeting
8 Committees of the Council
220 Resolved: Unanimously the Planning Committee to remain the same
221 Resolved: Unanimously the Rights of Way Committee be disbanded, and
a Rights of Way Working Party be set up. Cllrs R Taylor, S Mitchell, S Ould,
H Power and D Seddon to be members
9 Working Parties of the Council
222 Resolved: Unanimously Cllrs E Langston and D Seddon to be added to the Enhancement Working Party. Cllr C Cole no longer to be a member
223 Resolved: Unanimously the Office Working Party to remain the same
224 Resolved: Unanimously Cllr S Edwards to be added to the Finance Working Party
225 Resolved: Unanimously the Community Resilience Working Party to be disbanded
226 Resolved: Unanimously Cllr E Langston to be added to the Communications Strategy Working Party
227 Resolved: Unanimously Cllr C Cole no longer to be a member of the Local Green Spaces Working Party
228 Resolved: Unanimously the Doggie Bin Working Party to be disbanded
229 Resolved: Unanimously Cllrs R Taylor and M Gibbons-Price to be added to the Highways Working Party. Cllrs C Cole and J Sear no longer to be members
230 Resolved: Unanimously the Moor Lane Proposed Development Working Party
remain the same
231 Resolved: Unanimously the Farleigh Fields Working Party to remain the same
232 Resolved: Unanimously the Oatfield Play Equipment Working Party to be disbanded
233 Resolved: Unanimously the Station Road Working Party to remain the same
234 Resolved: Unanimously the Allotment Advisory Group to remain the same
10 To appoint representatives to outside bodies and to consider revocation of BPC’s Chairman’s position, for a period of 1 year, as Trustee on the Parish Hall Management Committee, and to appoint a Parish Council representative
235 Resolved: Unanimously Cllr S Ould to be Parish Council Trustee and representative on Parish Hall Management Committee, and Cllr R Taylor to be
Parish Council representative
236 Resolved: Unanimously Cllrs R Taylor & M Bowerman to continue as Council representatives to ALCA
237 Resolved: Unanimously Cllr E Langston to be added as a Council representative to the Community Drug Misuse Forum. Cllr H Power no longer to be a Council representative
238 Resolved: Unanimously Cllr S Mitchell to continue as Council representative on Bristol Airport Consultative Committee. Cllr G Simmonite to continue as representative number 2
239 Resolved: Unanimously Cllr S Mitchell to continue as Council representative on Bristol Airport Environmental Effects Working Party. Cllr G Simmonite to continue as representative number 2
240 Resolved: Unanimously Cllrs R Taylor and S Ould to continue as Council representatives to Backwell Foundation (4 year term). Cllr S Edwards to be
reserve
241 Resolved: Unanimously Cllrs R Taylor and S Ould to continue as Council representatives to Backwell Educational Foundation (4 year term). Cllr S Edwards to be reserve
242 Resolved: Unanimously Cllr H Power to continue as Scribe to the Village Magazine
243 Resolved: Unanimously Cllr M Gibbons-Price to continue as co-opted non voting
Parish Council member of NSC Standards Sub-Committee (4 year term)
244 Resolved: Unanimously Cllrs R Taylor and M Gibbons-Price to continue as
Council representatives to Stancombe Quarry Liaison Steering Group
245 Resolved: Unanimously Cllr M Gibbons-Price to continue as Trustee for
Village Magazine
246 The Chairman changed the running order of the agenda as follows:
18 Public Participation (maximum 10 minutes)
247 Mr Falconer spoke regarding planning application no. 17/P/1007/F 3A Rushmoor Lane
248 Mr M Rose, BRA, comments were noted regarding the Farleigh Fields Appeal
22 Planning matters
To consider the following planning applications:
249 a. Planning application no. 17/P/0999/F 42 Hilldale Road, Backwell –
Demolition of side garage. Construction of side and rear two storey extension and rear single storey extension. Internal alterations to existing property – Mr Matt Willis
250 Resolved: Unanimously no objection
b. Planning application no. 17/P/1007/F 3A Rushmoor Lane, Backwell –
Extension at first floor, linking the barn with the bungalow – Mr & Mrs Falconer
251 Resolved: Unanimously no objection
11 To note Deeds and Trust Instruments in the custody of the Council’s Solicitor
252 Noted
12 To readopt Financial Regulations
253 Resolved: Unanimously the Financial Regulations be readopted by the Council
13 To readopt Standing Orders
254 Resolved: Unanimously the Standing Orders be readopted by the Council
14 To note the Clerk as the Council’s Responsible Financial Officer (RFO)
255 Noted
15 To agree cheque signatories – 5 Councillors
256 Resolved: Unanimously Cllrs R Taylor, M Bowerman, R Day, M Gibbons-Price
and S Ould to remain as cheque signatories. Any two of these Councillors to sign cheques
16 To reaffirm the following Policies:
a. Complaints Procedure
257 Resolved: Unanimously the Council readopt the existing Complaints Procedure
b. Grievance Policy
258 Resolved: Unanimously the Council readopt the existing Grievance Policy
c. Discipline Policy
259 Resolved: Unanimously the Council readopt the existing Discipline Policy
d. Information Technology Policy
260 Resolved: Unanimously the Council readopt the existing Information Technology Policy
e. Statement of Risk Assessment and Management
261 Resolved: Unanimously the Council readopt the existing Statement of Risk Assessment and Management
f. Dignity at Work/Bullying and Harassment Policy
262 Resolved: Unanimously the Council readopt the existing Dignity at Work/Bullying and Harassment Policy
g. Local Government Pension Scheme – Employer Discretions Policies
263 Resolved: Unanimously the Council readopt the existing Local Government Pension Scheme – Employer Discretions Policies
h. Community Resilience Sandbag Deployment Policy
264 Resolved: Unanimously the Council readopt the existing Community
Resilience Sandbag Deployment Policy
17 To receive and consider Clerk’s Report
265 Noted
19 To receive such communications as the person presiding may wish to lay before the
Council
266 The Chairman updated members on the situation at Backwell Recycling Centre, and informed members a meeting was being held on Monday 22nd May with representatives from both North Somerset Council and Biffa
267 The Chairman’s comments were noted regarding Backwell Playing Fields Charity
20 To answer questions from Councillors
268 None
21 To consider insurance for Backwell Village Fete 10.6.17
269 Resolved: Unanimously to arrange insurance cover through Zurich Municipal for the Village Fete and to arrange separate insurance cover for the Dog Show with Cliverton
270 There being no further items of business, the Chairman closed the meeting at 2038 hours