BACKWELL PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON THURSDAY 2ND NOVEMBER 2017
IN BACKWELL PARISH HALL, BACKWELL
Present: Cllrs R Taylor (Chairman), M Bowerman, S Edwards, J Cousins, E Langston, J Llewellyn, R Macleay, S Mitchell, S Ould, H Power, D Seddon, G Simmonite, P Soothill and J Stone
In attendance: Mrs J Stone, Clerk of the Council. District Cllr K Barclay
.
Members of the public: 2 members of public present
The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets
1. Apologies
466 NSC Parish Liaison Officer Natalie Field
2. To consider co-option of one new member onto Backwell Parish Council and, if co-opted, to receive their Declaration of Acceptance of Office or resolve when to accept it
467 Resolved: By a majority decision Zoe O’Keefe be co-opted onto Backwell Parish Council, and to receive her signed Declaration of Interest as soon as possible prior to the 7th December Full Council meeting
3. Declarations of Interest
To receive Councillors’ declarations of interests and to consider any written
application for dispensations
468 Personal interest
Cllr P Soothill – Grove Farm – near home
469 Prejudicial interest
None
470 Disclosable Pecuniary Interests
None
4. Minutes (Circulated)
471 The Minutes of the Full Council meeting held on 5th October 2017 were unanimously confirmed as a correct record by those present at that meeting
5. Public Participation
472 None
6. To consider a request for a grant from the following applicant:
Backwell Youth Club £12,000
473 Members were informed the grant application had been withdrawn, as
Backwell Youth Club would be closing at Christmas
7. To receive such communications as the person presiding may wish to lay
before the Council
474 The Chairman informed members he had attended a NSC/ALCA meeting, and
would prepare a report for the 7th December Full Council meeting
475 The Chairman’s comments were noted regarding the recent audit carried out,
the report to be circulated with the 7th December Full Council meeting papers.
Recommendations from the Auditor are the requirement for up to date training for the Village Orderly who carries out play area inspections on the Council’s 2 play
areas, and the recommended reinvestment of Parish Council funds
476 The Chairman reported Railtrack are to carry out a feasibility study on the proposed installation of a lift at Nailsea & Backwell Railway Station
477 The Chairman informed members the 4 Millennium stones in the village would
be cleaned shortly
478 The Chairman’s comments were noted regarding the idea of publicity for
the Parish Council in respect of their funding of the school crossing patrol
at Backwell Junior School
8. To answer questions from Councillors
479 None
9. To receive and consider reports and minutes of Committees
To receive the draft minutes of the Planning Committee meeting held on the
28th September 2017
480 Noted
10. To receive and consider a report from the Clerk of the Council
a. To receive this report
481 Noted
b. Update on non-agenda items
482 None
11. Update on Farleigh Fields
483 The Chairman’s comments were noted regarding the decision date, which has
now been put back to the 22nd November 2017
12. Update on Moor Lane
484 Members were informed no update at present. The Parish Council were waiting
to hear from NSC
13. Update on development at Grove Farm
485 Members noted the Chairman’s comments regarding the forthcoming presentation
being given by Taylor Wimpey to residents next week. The Chairman also informed members a Joint Spatial Plan Working Party would be set up, and this would be discussed at the 7th December Full Council meeting
14. Update on Rights of Way
486 Members noted Cllr H Power’s comments regarding a recent meeting with NSC.
487 Members also noted Cllr H Power’s comments regarding the Bristol Water works near Church Town, and Bristol Water would be reinstating the kissing gate with a metal kissing gate. The Parish Council to request the farm gate also be reinstated with a metal gate. Cllr Power also mentioned the possibility of chippings being placed at gates in fields near Westleigh Infant School
488 The Chairman’s comments were noted regarding the proposed diversion of a
footpath at Grove Farm
15. Update on Meadow Close and Station Road
489 The Chairman’s comments were noted regarding a meeting he had attended at
Backwell School with Cllrs S Edwards and S Mitchell. A report of the meeting
to be circulated with the 7th December Full Council meeting papers
16. To receive and consider email from Martin Canning dated 20.10.17 regarding
request to use telephone box in West Town Road
Members discussed the email received
490 Resolved: Unanimously the Parish Council agree to the proposals, but would ask they be consulted if and when the display is changed. The Council to also ask if they would be interested in using the telephone box in Westfield Close
17. To receive and consider email dated 23.10.17 re consultation on re-opening the Portishead branch line as part of MetroWest Phase 1. Consultation runs to 4th December 2017
491 Resolved: Unanimously Cllr P Soothill to respond on behalf of the Parish
Council in conjunction with the Clerk
18. To receive and consider email from NSC dated 26.10.17 re Permanent TRO -Width Restriction, Backwell. Any comments to be made by 22nd November 2017
492 Unanimously Cllr S Mitchell to respond on behalf of the Parish Council in conjunction with the Clerk
19. To receive and consider reports from Working Parties of the Council/Cllrs
493 a. To receive report from Enhancement Working Party
Cllr M Bowerman’s comments were noted regarding members to inform
the Clerk if they wish to add any names to the Chairman’s drinks list, and
also a request for members to supply food for the event
494 Members noted the Chairman’s comments regarding help needed on the day for the Senior Citizens Xmas Party, particularly with clearing up after
the event
b. To receive update from Highways Working Party
495 Members noted Cllr S Mitchell’s comments regarding the chasing up of outstanding matters
c. To receive update from 2026/2036 Working Party
496 The Chairman updated members, and his comments were noted regarding
a leaflet the Parish Council would be distributing to those residents attending the Taylor Wimpey presentation next Thursday 9thNovember.
The Chairman also spoke of holding a public meeting, possibly in mid-
December
d. To receive report from Cllr R Taylor re Tarmac Liaison meeting
497 Report noted
e. To receive update on Backwell Youth Club
Members noted Cllr MacLeavy’s verbal report on the BYC meeting he
had attended with Cllr E Langston
498 Resolved: Unanimously Backwell Youth Club to close at Christmas.
Please see Cllr MacLeavy’s report appended to the Minutes
20. Accounts
a. To receive and consider Receipts and Payments schedule for October
2017 (checked by Cllr D Seddon prior to the meeting)
499 Noted
b. To authorise expenditure for the month of October 2017
500 Resolved: Unanimously to authorise
c. Update on draft budget
501 The Chairman’s comments were noted regarding setting the budget. Councillors were informed the draft budget and grant list would be
distributed with the 7th December 2017 Full Council meeting papers, and
would be determined at the 11th January 2018 Full Council meeting
21. Planning
a. To receive and consider email from NSC dated 24.10.17 re consultation on
Draft Local Planning Application Requirements – Part 1. Consultation runs to 20th November 2017
502 Resolved: Unanimously Cllr S Mitchell to respond on behalf of the
Parish Council in conjunction with the Clerk
To consider the following planning applications:
b. Planning application no. 17/P/2335/MMA Holly Cottage, Downside Road,
Backwell – Minor material amendment to vary condition no. 2 (approved plans) of planning permissions 16/P/0114/F (erection of a two storey front and single storey side extension to provide additional living accommodation) and 16/P/0117/F (erection of a two storey front and single storey side extension) to combine both approved schemes, amend the design, reduce the massing of the extensions and revise the fenestration – Mr John Zamick
503 Resolved: Unanimously Backwell Parish Council will support the decision of the Planning Officer on this MMA. The Parish Council has already requested that the Planning Officer attend site to look at this MMA, as there has been concerns raised about potential impacts on privacy due to the location of the Velux windows for both the property and its neighbours. The Planning Officer has confirmed they will visit to assess the impact upon other neighbouring properties and has notified all the immediate neighbours
c. Planning application no. 17/P/2345/F 10 Mulberry Close, Backwell –
Erection of a two storey side extension – Mrs Polly Cleave
504 Resolved: Unanimously no objection
d. Planning application no. 17/P/2390/F 86 Church Lane, Backwell –
Erection of side and rear two storey extension following demolition of
existing side garage – Mr Carmelo La Porta
505 Resolved: Unanimously Backwell Parish Council note that there have been registered objections by a neighbouring property to this application, citing a number of concerns. Backwell Parish Council therefore requests that the Planning Officer visits the site and considers the matters raised before making their decision
e. Planning application no. 17/P/2391/F 32 Church Lane, Backwell –
Erection of a two storey extension to the rear of the property, upgrading of existing two storey extension to the south of the property including extension of main roof – Mr J Bazalgette
506 Resolved: Unanimously Backwell Parish Council has no objection to this application. However, they do raise concerns over privacy for both the residents of the property and neighbouring properties due to the installation of very large full width floor to ceiling windows on the upper floor at the rear for bedrooms 1 & 2 and the proposed library
f. Planning application no. 17/P/2419/TPO 72B Church Lane, Backwell –
T1 beech and T2 false acacia – reduce crowns from house and garage to create 2m clearance – Swift Tree Surgery
507 Resolved: Unanimously Backwell Parish Council supports the
recommendations/decision of the NSC Tree Officer
g. Planning application no. 17/P/2433/F Former storage yard on land
adjacent to no.1 Dark Lane, Backwell – erection of 1no. pair of semi-
detached dwellings and 1no. bungalow. Creation of new vehicular access
off Dark Lane – Mr P Chorley, c/o agent
508 Resolved: Unanimously no objection
h. Planning application no. 17/P/2444/TPO 61A Church Lane, Backwell –
T1 ash – fell – Mr J Batt
509 Resolved: Unanimously Backwell Parish Council supports the
recommendations/decision of the NSC Tree Officer
510 There being no further items of business, the Chairman closed the meeting at 2102 hours