Backwell Parish Council

1st Floor

43 Rodney Road

Backwell

North Somerset

BS48 3HW

 

Tel: 01275 464653

 

Email:clerk@backwell-pc.gov.uk

Website: www.backwell-pc.gov.uk

 

10th May 2018

 

TO ALL MEMBERS OF BACKWELL PARISH COUNCIL

 

You are summoned to attend the Annual Meeting of Backwell Parish Council which will take place on Thursday 17th May 2018 at 1930 hours in Backwell Parish Hall to consider the business set out on the Agenda. In the event of you being unable to attend, will you kindly advise me at the earliest opportunity.

 

 

Jane Stone

Clerk to the Council

 

AGENDA

 

1          To elect a Chairman

 

2          To receive the Chairman’s Declaration of Acceptance of Office

           

3          To elect a Vice Chairman

 

4          To receive the Vice Chairman’s Declaration of Acceptance of Office

 

5          Apologies

 

6          To receive Councillors’ declarations of interests and to consider any written application for dispensations

 

7          Minutes (Circulated)

To receive and confirm as a correct record the Minutes of the Parish Council

meeting held on 3rd May 2018

 

8          Planning Committee

To reappoint Planning Committee – (please see attached Schedule)

 

9          Working Parties of the Council

To reappoint members of Working Parties (please see attached Schedule)

 

10        To appoint representatives to outside bodies (please see attached Schedule)

            and to consider revocation of BPC’s Chairman’s position, for a period of

            1 year, as Trustee on the Parish Hall Management Committee, and to appoint           a Parish Council representative

 

11        To note Deeds and Trust Instruments in the custody of the Council’s Solicitor – details in meeting package

 

12        To readopt Financial Regulations

 

13        To readopt Standing Orders

 

14        To note the Clerk as the Council’s Responsible Financial Officer (RFO)

 

15        To agree cheque signatories – 5 Councillors (please see Clerk’s Report)

 

16        To reaffirm the following Policies:

  1. Complaints Procedure
  2. Grievance Policy
  3. Discipline Policy
  4. Information Technology Policy
  5. Statement of Risk Assessment and Management
  6. Dignity at Work/Bullying and Harassment Policy
  7. Local Government Pension Scheme – Employers Discretions Policies
  8. Community Resilience Sandbag Deployment Policy

 

17        To receive and consider Clerk’s Report

 

18        Public Participation (maximum 10 minutes)

 

19        To receive such communications as the person presiding may wish to lay before the Council

 

20        To answer questions from Councillors

 

21        To consider renewal of Parish Council insurance with Zurich:

  1. £1,053.83 for one year
  2. £1,013.28 per year for a three year long term agreement
  3. £972.75 per year for a five year long term agreement

(all of the above sums include insurance premium tax)

 

 

 

22        Update on letter received from a resident dated 19.4.18 re formal complaint regarding Station Road (previously circulated)

 

23        Update on email received from residents dated 20.4.18 re Moor Lane and Station Road (previously circulated)

 

24        To discuss amended proposals to Coles Quarry Planning Application

(copy plan attached)

 

25        Update on proposed Western Power Distribution works at Oatfield Play Area, Downside

 

26        Planning matters

To consider the following planning applications:

  1. Planning application no. 18/P/2667/FUL Land at Church Lane,

Backwell – retention of field gate entrance made by Bristol

Water in connection with their Southern Strategic Support

Main Scheme

  1. Planning application no. 18/P/2997/FUL 86 West Town Road,

Backwell – variation or removal of condition no. 2 on application

17/P/0430/F to allow minor alteration to appearance of building

  1. Planning application no. 18/P/3016/FUH Station Cottage, 7

Station Close, Backwell – replacement of garage and store to

store and studio

  1. Planning application no. 18/P/3061/FUH Woodlands, Backwell Hill

Backwell – raise roof to form accommodation at first floor,

side extension for new stairs

  1. Planning application no. 18/P/3129/TRCA 14 Chapel Hill, Backwell –

T1 – Cypress – 2m reduction

 

DATES OF NEXT MEETINGS:

Full Council Meeting -Thursday 7th June 2018 at 1930 hours in Backwell Parish Hall

Planning Committee Meeting – Thursday 21st June 2018 at 1900 hours in Backwell

Parish Hall

 

Distribution list: –

Cllr R Taylor

Cllr D Baker

Cllr M Bowerman

Cllr J Cousins

Cllr S Edwards

Cllr E Langstone

Cllr J Llewellyn

Cllr R MacLeavy

Cllr S Mitchell

Cllr Z O’Keefe

Cllr S Ould

Cllr H Power

Cllr D Seddon

Cllr G Simmonite

Cllr P Soothill