BACKWELL PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON THURSDAY 3RD MAY 2018

IN BACKWELL PARISH HALL, BACKWELL

 

Present: Cllrs R Taylor (Chairman), D Baker, M Bowerman, J Cousins, E Langston, J Llewellyn, Z O’Keefe, S Ould, R MacLeavy, S Mitchell, H Power, G Simmonite and P Soothill

 

In attendance: Mrs J Stone, Clerk of the Council

Members of the public: 5 members of public present

 

The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets

 

  1. Apologies

146      Cllrs S Edwards and D Seddon.  District Cllr K Barclay

 

  1. To consider co-option of one new member onto Backwell Parish Council and, if co-opted, to receive their Declaration of Acceptance of Office

147      Resolved: Unanimously Dot Baker be co-opted onto Backwell Parish             Council.  Cllr Baker signed her Declaration, witnessed by the Clerk, and was

            invited to join the meeting

           

  1. Declarations of Interest

            To receive Councillors’ declarations of interests and to consider any written

application for dispensations

148      Personal interest

            Cllr P Soothill – Close to home

149      Prejudicial interest

            None

150      Disclosable Pecuniary Interests

            None

 

  1. Minutes (Circulated)

151      The Minutes of the Full Council meeting held on 5th April 2018 were unanimously confirmed as a correct record by those present at that meeting

 

  1. Public Participation

152      A resident spoke of her concerns regarding the proposed expansion of Bristol Airport, and the likely impact on the local roads

 

  1. To receive such communications as the person presiding may wish to lay

            before the Council

153      The Chairman reminded members to let him know of a date in September for

arranging a Councillor training course, and suggested the first week of

September

154      The Chairman suggested Councillors reply as individuals to the CPRE

consultation on the National Planning Policy Framework

155      The Chairman’s comments were noted regarding the Anti Bullying day being

held on Friday 29th June 2018 at Backwell Junior School

156      Members noted the new Backwell Parish Council website was now live, and

would be updated shortly

 

  1. To answer questions from Councillors

157        None

 

  1. To receive and consider reports and minutes of Committees

To receive the draft Minutes of the Planning Committee meeting held on

19.4.18

158      Noted

 

  1. To receive and consider a report from the Clerk of the Council
  2. To receive this report

159                  Noted

  1. Update on non-agenda items

160                  None

 

  1. To receive, consider and approve the Annual Governance and Accountability

            Return 2017/18 for the year ended 31.3.18:

  1.       To receive and note the Annual Internal Audit Report 2017/18

161                  Noted

  1.       To receive, consider and approve Section 1 – Annual Governance             Statement 2017/18

162                  Resolved: Unanimously to approve Section 1

  1.       To receive, consider and approve Section 2 – Accounting Statements             2017/18

163                  Resolved: Unanimously to approve Section 2

 

  1. Update on Farleigh Fields re Local Green Space

164      The Chairman’s comments were noted regarding an email received in respect

            of Farleigh Fields and Local Green Space

 

  1. To consider letter received from a resident dated 19.4.18 re formal complaint regarding Station Road (previously circulated)

Members discussed the letter, and the Chairman advised members he would be

meeting with NSC’s Streets and Open Spaces Officer for Backwell in 3-4 weeks

time.  To be discussed further at the 17th May 2018 Annual Council meeting

165      Noted

 

166      Agenda Item 23a was brought forward

  1. To receive and consider letter received on 23.4.18 from Bristol Airport re                         proposed planning application to increase capacity from 10mppa to                                     12mppa

167      Members noted Cllr S Mitchell’s comments on the forthcoming planning

            application, and the 8 week consultation period between the 14th May 2018 and

the 6th July 2018

 

  1. To consider email received from residents dated 20.4.18 re Moor Lane and

            Station Road (previously circulated)

168      Members noted the email received. To be discussed further at the 17th May

2018 Annual Council meeting

 

  1. Update on JSP and Local Plan

            The Chairman informed members BPC had engaged the services of an Ecologist,

a Planning Specialist and a Transport Consultant

169      Noted

 

  1. Update on Coles Quarry

            The Chairman spoke of revised proposals recently received in respect of the 2016 Planning Application, which is still to be determined by NSC

170      Noted.  To be discussed further at the 17th May 2018 Annual Council Meeting

 

  1. To authorise expenditure of £3,400 for funding of school crossing patrol at

            Backwell Junior School

171      Resolved: Unanimously to authorise expenditure

 

  1. To consider NSC’s removal of litter bins in Backwell

            Members discussed this matter and whether there was an increase in litter in the

village following the removal of the bins

 172     Noted.  The situation to be monitored

 

  1. To consider extension of Landscape Services (South West) Ltd contract for

            Annual Grounds Maintenance from April 2018 to March 2019 at a cost of £5,321.92 + VAT per annum (please see Clerk’s Report)

 173     Resolved: Unanimously to authorise

 

  1. To receive and consider email from Western Power Distribution dated

            16.4.18 re proposed works at Oatfield Play Area, Downside

            Cllr S Mitchell to attend a site meeting next week at Downside, and to

report back to the 17th May 2018 Annual Council meeting

174      Noted

 

  1.     To receive and consider email from Backwell Flax Bourton Cricket Club

            dated 17.4.18 requesting funding from £500 to £5,000

            Members discussed the application received.  Suggestions were made for the

Cricket Club to apply to the Bristol Airport Diamond Fund and the Tesco Local

Community Grant Scheme

175      Resolved: Unanimously the Clerk to inform the Cricket Club no funding available at present, but to advise grant application forms for the 2019/2020

            financial year are available up to the 31st August 2018 deadline

 

  1. To receive and consider reports from Working Parties of the Council/Cllrs
  2.          To receive update from Enhancement Working Party

     176             No update at present

  1. To receive update from Highways Working Party

                        Cllr S Mitchell gave a verbal update on various highway issues

     177             Noted.  The Highways Working Party to continue dialogue with NSC

  1. To receive update from Cllr R Taylor re Stancombe Quarry Local Liaison                                    Group & Community Fund meetings on the 21.3.18

     178             Cllr R Taylor’s report noted

  1. To receive and consider report from Communications Working Party

     179             Noted

 

180             Agenda Item 23b,c,d and e was brought forward

 

  1. Planning

    181              23a already discussed, see minute no. 167

                        To consider the following planning applications:

  1. Planning application no. 18/P/2799/LDP Farleigh House, Backwell                                       Common, Backwell – Application for a Lawful Development Certificate                               for the proposed erection of an outbuilding for incidental use

182              Resolved: Unanimously Backwell Parish Council has no objection to

                        this application

  1. Planning application no. 18/P/2698/FUH 86 Church Lane, Backwell –

The demolition/removal of existing front dormer and existing side

extension/garage and the erection of a new front dormer extension and a

new single storey side/rear extension

183             Resolved: Unanimously Backwell Parish Council has no objection to

                        this application

  1. Planning application no. 18/P/2819/FUH The Firs, Church Town,                                       Backwell – Proposed single storey rear extension and alterations to north

west elevation

184             Resolved: Unanimously Backwell Parish Council will support the

                        decision of the NSC Planning Officer on this application

  1. Planning application no. 18/P/2845/FUH 22 Mulberry Close, Backwell –

Erection of a single storey side and rear extension

185             Resolved: Unanimously Backwell Parish Council has no objection to

                        this application

 

  1. Accounts
  2. To receive and consider Receipts and Payments schedule for April 2018

(checked by Cllr H Power prior to the meeting)

   186             Noted

  1. To authorise expenditure for the month of April 2018

187             Resolved: Unanimously to authorise plus additional cheque no.

                        103537 Dino Digital (website) £600 + VAT and cheque no.                                              103538 Lucy White Planning Limited (planning advice re JSP) £480

  1. To receive and consider Internal Audit Report (Final) 2017-18 carried

out on 13.4.18

188      Resolved: Unanimously the Chairman thanked the Clerk for all her                                     work in connection with the recent audit.  The Council acknowledged                                    the Audit Report

                       

  1.             Confidential Items

            189      Resolved: That pursuant to the Public Bodies (Admission to Meetings)

                        Act 1960, the Public and Press be excluded from the meeting for the

                        following items due to the confidential nature of the business to be                                     transacted

 

  1. Staff

            Staff matters

190      The Clerk left the meeting whilst the following was discussed

191      Resolved: Unanimously the Chairman to take the minutes in                                         the absence of the Clerk

            192      Resolved: Unanimously to award the Clerk, Office Assistant and                                    Village Orderly the cost of living rise as advised by SLCC and

                        NALC with effect from 1st April 2018

            193      The clerk rejoined the meeting and was advised of the resolution

 

            194      There being no further items of business, the Chairman closed the meeting                       at 2105 hours