Present: Cllrs R Taylor (Chairman), M Bowerman, S Edwards, M Gibbons-Price, J Llewellyn, R MacLeavy, S Mitchell, S Ould, C Perry, H Power, J Sear, D Seddon and G Simmonite

In attendance: Mrs J Stone, Clerk of the Council. District Cllr K Barclay

Members of the public: 2 members of public present and Ms V Angear, North Somerset Times

The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets

1. Apologies

001 Cllrs R Day & K Merryweather. District Cllr G Coombs

2. Declarations of Interest

To receive Councillors’ declarations of interests and to consider any written

application for dispensations

002 Personal interest

Cllr J Llewellyn – Agenda Item 26a – Grant applications – Member of

Vision North Somerset

Cllr G Simmonite – Agenda Item 26a – Grant applications – Coach at

Backwell Athletic JFC

Cllr R Taylor – Agenda Item 26a – Grant applications – Member of Royal

British Legion

Cllr S Ould – Agenda Item 26a – Grant applications – Chair of Trustees of

Backwell Parish Hall

003 Prejudicial interest


004 Disclosable Pecuniary Interests


3. Minutes (Circulated)

005 The Minutes of the Full Council meeting held on Thursday 4th December 2014 were unanimously confirmed as a correct record by those present at that meeting

4. Public Participation

006 Mr K Riches read out a statement regarding Backwell Residents Association proposals for responding to NSC’s Statement of Community Involvement

5. To receive such communications as the person presiding may wish to lay before the Council

007 The Chairman informed members of a proposal for maintenance of the Parish

Hall Clock. To be discussed further at the February 5th Full Council meeting

008 The Chairman spoke of travellers occupying the former BT Research site

009 The Chairman reminded Councillors of ALCA Councillor training take place in Long Ashton on the 21st February 2015

010 The Chairman’s comments were noted regarding the planning application for 2 Waverley Road, which has now been approved

6. To answer questions from Councillors

011 None

7. To receive and consider reports and minutes of Committees

To receive the draft Minutes of the Planning Committee meeting held on

16th December 2014

012 Noted

8. To receive and consider a report from the Clerk of the Council

a. To receive this report

013 Noted

b. Update on non agenda items

014 None

9. Update on Backwell Future and to approve leaflet to be distributed prior to

the Referendum on 26th February 2015

015 Cllr C Perry updated members on the final version of the Neighbourhood Plan.

He also spoke regarding the Referendum leaflet, and thanked BRA for organising the distribution. Discussion also took place regarding the need to put a Local

Green Spaces proposal to North Somerset Council, and a Working Party would

be set up to deal with this matter. To be discussed at the February 5th Full

Council meeting. Cllr D Seddon spoke regarding a Communication Strategy

in connection with the forthcoming Referendum on the 26th February

016 Resolved: Unanimously to approve Referendum leaflet

10. Update on Farleigh Fields

017 No update at present

11. Community Resilience update

018 Cllr H Power’s comments were noted regarding a proposed Sandbag Issuing

Policy which would be discussed at the 5th February Full Council meeting,

and a Team Leaders meeting taking place next week to consider electrical failure and snow

12. To consider planters in village

019 Discussion took place regarding the planters in the village. Cllrs M Gibbons-Price and M Bowerman to contact the Council’s gardening contractor and report

back to Full Council

13. To receive and consider draft minutes of Bristol Airport’s Consultative

Committee meeting held on 5.11.14

020 Cllr S Mitchell’s comments were noted regarding the Environmental

Effects Working Party meeting he had attended yesterday at Bristol Airport

14. To receive and consider email from Mr M Pratt, Backwell Playing Fields

Charity, dated 1.12.14 regarding use of Parish Office

Discussion took place regarding the proposed use of the Parish Office by


021 Resolved: Unanimously the Chairman and Clerk to respond on behalf

of the Parish Council

15. To receive and consider email from NSC dated 4.12.14 regarding bus

service on Downside and Brockley Combe Road

022 Cllr S Mitchell’s comments were noted regarding the possibility of bus

stops being installed at the above-mentioned locations. This matter to be

looked into and reported back to Full Council

023 1927 Cllr S Ould joined the meeting

16. To consider proposed Lidl supermarket in Nailsea

Discussion took place re the proposed Lidl supermarket in Nailsea, and the

Chairman informed members of a public meeting taking place at Scotch

Horn Leisure Centre to discuss this matter

024 Resolved: Unanimously a letter be sent to NSC setting out the Parish

Council’s concerns

17. Update on sound system in Parish Hall

The Chairman’s comments were noted regarding the problems with the

sound system in the Parish Hall.

025 Noted. The installer of the equipment, Gordon Morris, to be contacted

18. To receive, consider and approve Employer’s Policy Statement –

Employer’s Discretions Local Government Pension Scheme 2014

026 Resolved: Unanimously to approve

19. To consider variation of tenant’s Allotment Licence

027 The Chairman reported action was not required, as the tenant had tidied the plot and was no longer in breach of their Licence terms

20. To consider seeking professional advice in relation to proposed traffic survey

re Coles Quarry planning application

It was noted an up to date traffic survey was required

028 The Chairman to contact TPA and report back to Full Council

21. To receive and consider email from NSC dated 7.1.15 re proposed changes

to the mobile library location in Backwell

029 Resolved: Unanimously a letter be sent to NSC in support of their

proposal to locate the mobile library in Rodney Road for one hour

per week. NSC to organise the car parking

22. To receive and consider email and quotation from GB Sports & Leisure

dated 8.1.15 to supply and fit replacement deckboards on toddler unit at Moor Lane:

a. Option 1 – to replace with new vamel glass deckboards (timber) £1,320.64

b. Option 2 – to replace with steel checker plate decks (steel) £1,785.00

c. Option 3 – to replace with HDPE densetec grip boards (plastic) £915.00

All prices exclude V.A.T.

030 Resolved: Unanimously to authorise option 3 in the sum of £915.00

23. To receive and consider reports from Working Parties of the Council/Cllrs

031 a. To receive update from Enhancement Working Party

Cllr M Bowerman’s comments were noted regarding the successful

Carol’s Around the Crib event, and reported Congresbury Brass Band

were delighted to receive £120 in donations for charity

b. To receive update from Cllrs S Mitchell and D Seddon re digital

notice board

032 To be discussed at a later date

24. To receive and consider relevant correspondence (all available at office

for viewing)

033 Correspondence noted

25. Accounts

a. To receive and consider Receipts and Payments schedule for December

2014. Checked by the Chairman prior to the meeting

034 Noted

b. To authorise expenditure for the month of December 2014

035 Resolved: Unanimously expenditure authorised

26. To receive, consider and determine:

a. Grant applications for 2015/16

The previously circulated schedule of grant applications was considered

in detail and the approved grants are shown on Appendix ‘A’ attached

hereto. The following details set out the movement of members of style

of decision:

Applicant Style

Backwell Parish Hall Majority – 2 abstentions

Backwell Parish Hall – Clock Majority

Backwell Senior Club – Lawnside Unanimous

Nailsea & District Community Transport Unanimous

Backwell Youth Club Management Comm. Unanimous

Comm. Alcohol and Drugs Misuse Forum Unanimous

Royal British Legion Majority- 1 abstention

St Andrew’s Church Majority- 1 abstention

Backwell Playing Fields Unanimous

Backwell Athletic Junior Club Majority- 1 abstention

Section 137

Crossroads Care Unanimous

Backwell Parish Magazine Unanimous

Vision North Somerset Majority- 1 abstention

CPRE Unanimous

The Backwell Foundation Unanimous

The Backwell Educational Foundation Unanimous

MS Therapy Centre Unanimous

The Women’s Project Unanimous

Nailsea Disability Initiative Unanimous

Wellspring Counselling Ltd Unanimous

Backwell & Nailsea Macular Support Group Unanimous

Meadowside Pre-School Unanimous

Great Western Ambulance Charity Unanimous

036 Resolved: Unanimously to approve grant list (Appendix A)

b. Budget and reserve levels for 2015/16

037 Resolved: Unanimously the budget be set at £140,250.00 (Appendix B)

c. Precept for 2015/16

038 Resolved: Unanimously the precept for the 2015/16 financial year be

set at £129,625.00 less grant allocation from NSC of £3,816.04, resulting in a precept requirement of £125,808.96

27. Planning

a. To consider illegal car parking at Bristol Airport

Discussion took place regarding the volume of illegal car parks. District

Cllr K Barclay informed members she had spoken with NSC, who

were planning to amend the regulations, which would make it easier

to clamp down on illegal car parking

039 Noted. A letter to be sent to NSC urging them to take action

b. To receive and consider letter from NSC dated 15.12.14 regarding

consultation on a Statement of Community Involvement. Consultation

closes 16.2.15. Document available to view in Parish Office

040 Noted. The Chairman and Vice Chairman to respond on behalf of the

Parish Council

c. To receive and consider email from NSC dated 23.12.14 regarding

consultation on Creating Sustainable Buildings and Places in North

Somerset Supplementary Planning Document. Consultation closes

13.2.15. Document can be viewed on NSC’s website

041 Noted. The Chairman and Vice Chairman to respond on behalf of the

Parish Council

To consider the following planning applications:

d. Planning application no. 14/P/2609/F 2 Amberlands Close, Backwell –

Erection of a detached single storey annexe to rear garden for

dependent relatives, extend and raise ridge height and construction of 4no. dormer windows to extend first floor accommodation. Improvement to turning area/access to property – Mr & Mrs M Payne

042 Resolved: Unanimously no objection

e. Planning application no. 14/P/2611/F 5 Chapel Hill, Backwell –

Two storey rear extension and create a vehicle access – Mr J Walters

043 Resolved: Unanimously Backwell Parish Council objects as they

are of the opinion it is overdevelopment and will cause traffic

problems. There is also inadequate parking

f. Planning application no. 14/P/2623/F 31 Oakleigh Close, Backwell –

Loft conversion including front and rear dormer windows to create

additional living space – Mrs J Parry

044 Resolved: By a majority vote no objection. However Backwell

Parish Council does have concerns regarding lack of parking in

Oakleigh Close. 1 abstention

g. Planning application no. 14/P/2638/F 10 Orchard Road, Backwell –

Erection of a single storey side/rear extension linking the main house

to games/utility room – Mr A Thorne

045 Resolved: Unanimously no objection

h. Planning application no. 14/P/2668/F 3 Bucklands Lane, Nailsea –

Erection of a dwelling – Mr D Hook, c/o agent

046 Resolved: Unanimously no comment

i. Planning application no. 15/P/2754/F 110 Farleigh Road, Backwell –

Erection of a 2 storey rear and single storey side extension following

demolition of existing rear extension and outbuilding to side, excavation

of land to rear and erection of retaining wall – Mr J Flicker

047 Resolved: Unanimously Backwell Parish Council objects as it is

overdevelopment, and will have a detrimental impact in a

conservation area

28. Invitations

To consider nomination for Chairman and guest to attend Buckingham Palace

Royal Garden Party on Tuesday 12th May 2015

048 Resolved: Unanimously Chairman and guest be nominated

049 There being no further items of business, the Chairman closed the meeting at 2035 hours