BACKWELL PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON THURSDAY 15TH JANUARY 2015
IN BACKWELL PARISH HALL, BACKWELL
Present: Cllrs R Taylor (Chairman), M Bowerman, S Edwards, M Gibbons-Price, J Llewellyn, R MacLeavy, S Mitchell, S Ould, C Perry, H Power, J Sear, D Seddon and G Simmonite
In attendance: Mrs J Stone, Clerk of the Council. District Cllr K Barclay
Members of the public: 2 members of public present and Ms V Angear, North Somerset Times
The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets
1. Apologies
001 Cllrs R Day & K Merryweather. District Cllr G Coombs
2. Declarations of Interest
To receive Councillors’ declarations of interests and to consider any written
application for dispensations
002 Personal interest
Cllr J Llewellyn – Agenda Item 26a – Grant applications – Member of
Vision North Somerset
Cllr G Simmonite – Agenda Item 26a – Grant applications – Coach at
Backwell Athletic JFC
Cllr R Taylor – Agenda Item 26a – Grant applications – Member of Royal
British Legion
Cllr S Ould – Agenda Item 26a – Grant applications – Chair of Trustees of
Backwell Parish Hall
003 Prejudicial interest
None
004 Disclosable Pecuniary Interests
None
3. Minutes (Circulated)
005 The Minutes of the Full Council meeting held on Thursday 4th December 2014 were unanimously confirmed as a correct record by those present at that meeting
4. Public Participation
006 Mr K Riches read out a statement regarding Backwell Residents Association proposals for responding to NSC’s Statement of Community Involvement
5. To receive such communications as the person presiding may wish to lay before the Council
007 The Chairman informed members of a proposal for maintenance of the Parish
Hall Clock. To be discussed further at the February 5th Full Council meeting
008 The Chairman spoke of travellers occupying the former BT Research site
009 The Chairman reminded Councillors of ALCA Councillor training take place in Long Ashton on the 21st February 2015
010 The Chairman’s comments were noted regarding the planning application for 2 Waverley Road, which has now been approved
6. To answer questions from Councillors
011 None
7. To receive and consider reports and minutes of Committees
To receive the draft Minutes of the Planning Committee meeting held on
16th December 2014
012 Noted
8. To receive and consider a report from the Clerk of the Council
a. To receive this report
013 Noted
b. Update on non agenda items
014 None
9. Update on Backwell Future and to approve leaflet to be distributed prior to
the Referendum on 26th February 2015
015 Cllr C Perry updated members on the final version of the Neighbourhood Plan.
He also spoke regarding the Referendum leaflet, and thanked BRA for organising the distribution. Discussion also took place regarding the need to put a Local
Green Spaces proposal to North Somerset Council, and a Working Party would
be set up to deal with this matter. To be discussed at the February 5th Full
Council meeting. Cllr D Seddon spoke regarding a Communication Strategy
in connection with the forthcoming Referendum on the 26th February
016 Resolved: Unanimously to approve Referendum leaflet
10. Update on Farleigh Fields
017 No update at present
11. Community Resilience update
018 Cllr H Power’s comments were noted regarding a proposed Sandbag Issuing
Policy which would be discussed at the 5th February Full Council meeting,
and a Team Leaders meeting taking place next week to consider electrical failure and snow
12. To consider planters in village
019 Discussion took place regarding the planters in the village. Cllrs M Gibbons-Price and M Bowerman to contact the Council’s gardening contractor and report
back to Full Council
13. To receive and consider draft minutes of Bristol Airport’s Consultative
Committee meeting held on 5.11.14
020 Cllr S Mitchell’s comments were noted regarding the Environmental
Effects Working Party meeting he had attended yesterday at Bristol Airport
14. To receive and consider email from Mr M Pratt, Backwell Playing Fields
Charity, dated 1.12.14 regarding use of Parish Office
Discussion took place regarding the proposed use of the Parish Office by
BPFC
021 Resolved: Unanimously the Chairman and Clerk to respond on behalf
of the Parish Council
15. To receive and consider email from NSC dated 4.12.14 regarding bus
service on Downside and Brockley Combe Road
022 Cllr S Mitchell’s comments were noted regarding the possibility of bus
stops being installed at the above-mentioned locations. This matter to be
looked into and reported back to Full Council
023 1927 Cllr S Ould joined the meeting
16. To consider proposed Lidl supermarket in Nailsea
Discussion took place re the proposed Lidl supermarket in Nailsea, and the
Chairman informed members of a public meeting taking place at Scotch
Horn Leisure Centre to discuss this matter
024 Resolved: Unanimously a letter be sent to NSC setting out the Parish
Council’s concerns
17. Update on sound system in Parish Hall
The Chairman’s comments were noted regarding the problems with the
sound system in the Parish Hall.
025 Noted. The installer of the equipment, Gordon Morris, to be contacted
18. To receive, consider and approve Employer’s Policy Statement –
Employer’s Discretions Local Government Pension Scheme 2014
026 Resolved: Unanimously to approve
19. To consider variation of tenant’s Allotment Licence
027 The Chairman reported action was not required, as the tenant had tidied the plot and was no longer in breach of their Licence terms
20. To consider seeking professional advice in relation to proposed traffic survey
re Coles Quarry planning application
It was noted an up to date traffic survey was required
028 The Chairman to contact TPA and report back to Full Council
21. To receive and consider email from NSC dated 7.1.15 re proposed changes
to the mobile library location in Backwell
029 Resolved: Unanimously a letter be sent to NSC in support of their
proposal to locate the mobile library in Rodney Road for one hour
per week. NSC to organise the car parking
22. To receive and consider email and quotation from GB Sports & Leisure
dated 8.1.15 to supply and fit replacement deckboards on toddler unit at Moor Lane:
a. Option 1 – to replace with new vamel glass deckboards (timber) £1,320.64
b. Option 2 – to replace with steel checker plate decks (steel) £1,785.00
c. Option 3 – to replace with HDPE densetec grip boards (plastic) £915.00
All prices exclude V.A.T.
030 Resolved: Unanimously to authorise option 3 in the sum of £915.00
23. To receive and consider reports from Working Parties of the Council/Cllrs
031 a. To receive update from Enhancement Working Party
Cllr M Bowerman’s comments were noted regarding the successful
Carol’s Around the Crib event, and reported Congresbury Brass Band
were delighted to receive £120 in donations for charity
b. To receive update from Cllrs S Mitchell and D Seddon re digital
notice board
032 To be discussed at a later date
24. To receive and consider relevant correspondence (all available at office
for viewing)
033 Correspondence noted
25. Accounts
a. To receive and consider Receipts and Payments schedule for December
2014. Checked by the Chairman prior to the meeting
034 Noted
b. To authorise expenditure for the month of December 2014
035 Resolved: Unanimously expenditure authorised
26. To receive, consider and determine:
a. Grant applications for 2015/16
The previously circulated schedule of grant applications was considered
in detail and the approved grants are shown on Appendix ‘A’ attached
hereto. The following details set out the movement of members of style
of decision:
Applicant Style
Backwell Parish Hall Majority – 2 abstentions
Backwell Parish Hall – Clock Majority
Backwell Senior Club – Lawnside Unanimous
Nailsea & District Community Transport Unanimous
Backwell Youth Club Management Comm. Unanimous
Comm. Alcohol and Drugs Misuse Forum Unanimous
Royal British Legion Majority- 1 abstention
St Andrew’s Church Majority- 1 abstention
Backwell Playing Fields Unanimous
Backwell Athletic Junior Club Majority- 1 abstention
Section 137
Crossroads Care Unanimous
Backwell Parish Magazine Unanimous
Vision North Somerset Majority- 1 abstention
CPRE Unanimous
The Backwell Foundation Unanimous
The Backwell Educational Foundation Unanimous
MS Therapy Centre Unanimous
The Women’s Project Unanimous
Nailsea Disability Initiative Unanimous
Wellspring Counselling Ltd Unanimous
Backwell & Nailsea Macular Support Group Unanimous
Meadowside Pre-School Unanimous
Great Western Ambulance Charity Unanimous
036 Resolved: Unanimously to approve grant list (Appendix A)
b. Budget and reserve levels for 2015/16
037 Resolved: Unanimously the budget be set at £140,250.00 (Appendix B)
c. Precept for 2015/16
038 Resolved: Unanimously the precept for the 2015/16 financial year be
set at £129,625.00 less grant allocation from NSC of £3,816.04, resulting in a precept requirement of £125,808.96
27. Planning
a. To consider illegal car parking at Bristol Airport
Discussion took place regarding the volume of illegal car parks. District
Cllr K Barclay informed members she had spoken with NSC, who
were planning to amend the regulations, which would make it easier
to clamp down on illegal car parking
039 Noted. A letter to be sent to NSC urging them to take action
b. To receive and consider letter from NSC dated 15.12.14 regarding
consultation on a Statement of Community Involvement. Consultation
closes 16.2.15. Document available to view in Parish Office
040 Noted. The Chairman and Vice Chairman to respond on behalf of the
Parish Council
c. To receive and consider email from NSC dated 23.12.14 regarding
consultation on Creating Sustainable Buildings and Places in North
Somerset Supplementary Planning Document. Consultation closes
13.2.15. Document can be viewed on NSC’s website
http://consult-ldf.n-somerset.gov.uk/consult.ti/dsbp/consultationHome
041 Noted. The Chairman and Vice Chairman to respond on behalf of the
Parish Council
To consider the following planning applications:
d. Planning application no. 14/P/2609/F 2 Amberlands Close, Backwell –
Erection of a detached single storey annexe to rear garden for
dependent relatives, extend and raise ridge height and construction of 4no. dormer windows to extend first floor accommodation. Improvement to turning area/access to property – Mr & Mrs M Payne
042 Resolved: Unanimously no objection
e. Planning application no. 14/P/2611/F 5 Chapel Hill, Backwell –
Two storey rear extension and create a vehicle access – Mr J Walters
043 Resolved: Unanimously Backwell Parish Council objects as they
are of the opinion it is overdevelopment and will cause traffic
problems. There is also inadequate parking
f. Planning application no. 14/P/2623/F 31 Oakleigh Close, Backwell –
Loft conversion including front and rear dormer windows to create
additional living space – Mrs J Parry
044 Resolved: By a majority vote no objection. However Backwell
Parish Council does have concerns regarding lack of parking in
Oakleigh Close. 1 abstention
g. Planning application no. 14/P/2638/F 10 Orchard Road, Backwell –
Erection of a single storey side/rear extension linking the main house
to games/utility room – Mr A Thorne
045 Resolved: Unanimously no objection
h. Planning application no. 14/P/2668/F 3 Bucklands Lane, Nailsea –
Erection of a dwelling – Mr D Hook, c/o agent
046 Resolved: Unanimously no comment
i. Planning application no. 15/P/2754/F 110 Farleigh Road, Backwell –
Erection of a 2 storey rear and single storey side extension following
demolition of existing rear extension and outbuilding to side, excavation
of land to rear and erection of retaining wall – Mr J Flicker
047 Resolved: Unanimously Backwell Parish Council objects as it is
overdevelopment, and will have a detrimental impact in a
conservation area
28. Invitations
To consider nomination for Chairman and guest to attend Buckingham Palace
Royal Garden Party on Tuesday 12th May 2015
048 Resolved: Unanimously Chairman and guest be nominated
049 There being no further items of business, the Chairman closed the meeting at 2035 hours