BACKWELL PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON THURSDAY 1ST DECEMBER 2016
IN BACKWELL PARISH HALL, BACKWELL
Present: Cllrs R Taylor (Chairman), M Bowerman, C Cole, R Day, S Edwards, E Langston, J Llewellyn, R MacLeavy, S Mitchell, S Ould, H Power, J Sear, D Seddon and G Simmonite
In attendance: Mrs J Stone, Clerk of the Council and Mrs E Lacey, Office Assistant
Members of the public: 3 members of public present and District Cllr K Barclay
The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets
1. Apologies
469 Cllr M Gibbons-Price and NSC PLO Natalie Field
2. Declarations of Interest
To receive Councillors’ declarations of interests and to consider any written
application for dispensations
Personal interest
470 Cllr D Seddon – Agenda Item no. 15 – Pedestrian safety in Station Road
Prejudicial interest
471 None
Disclosable Pecuniary Interests
472 None
3. Minutes (Circulated)
473 The Minutes of the Full Council meeting held on the 3rd November 2016 were unanimously confirmed as a correct record by those present at that meeting
4. Public Participation
474 Mr M Rose, BRA, spoke regarding concerns if the proposed railings at Dark
Lane contain no gaps to enable pedestrians to cross the road safely
5. To receive such communications as the person presiding may wish to lay
before the Council
475 The Chairman informed members of a diseased Oak tree which had been removed
from Oakleigh Close. Members noted the Chairman was waiting to hear back from NSC’s Tree Officer, Jason Cox
476 Members noted there was a delay in erecting a Christmas Tree on Spar Green.
However it was hoped to be erected next week
6. To answer questions from Councillors
477 None
7. To receive and consider reports and minutes of Committees
478 None
8. To receive and consider a report from the Clerk of the Council
a. To receive this report
479 Noted
b. Update on non agenda items
480 None
9. Update on defending Neighbourhood Plan
To approve expenditure of £5,000 + VAT in respect of legal fees
481 Resolved: Unanimously to authorise expenditure
10. Update on Moor Lane
482 Members noted District Cllr K Barclay’s comments regarding legal
considerations
11. To receive and consider email from NSC dated 1.11.16 regarding
proposed removal of BT payphone from Fairfield Mead, Backwell.
Deadline for comment to NSC is 13.12.16
Discussion took place regarding the proposed removal of the BT payphone,
which members noted was of a modern design
483 Resolved: Unanimously BPC are in agreement with the payphone being
removed, and will inform Fairfield Mead residents of its proposed removal
12. To approve expenditure of £600 to install H Bar road markings in
lay-by outside Rodbury Court plus 3 parking spaces, Station Road,
Backwell
Discussion took place regarding the proposals for H Bar road markings and parking spaces in the lay-by. Members noted all 4 households needed to approve any such installation (at present only 1 household had given their approval)
484 Resolved: Unanimously because of funding issues, if all 4 households in
Rodbury Court wish to have H Bars installed they will be required to
pay the full cost
13. To consider Nailsea & Backwell Station Accessibility Improvements
Members noted the further delay in accessibility improvements to Nailsea &
Backwell Railway Station, and were of the opinion it was totally unacceptable
485 Resolved: Unanimously a strongly worded letter be sent to GWR
14. To receive and consider correspondence from Avon Pension Fund dated 8.11.16 re options to pay the deficit payment due of £6,300 (2017/18 £2,000,
2018/19 £2,100 and 2019/20 £2,200)
a. Continue to pay monthly – £166.67 per month from April 2017
b. Pay on 1st April 2017 1 year £2,000 – save £100 over the full 3 year period
c. Pay 1st April 2017 3 yearly £5,900 – save £400 over the full 3 year period
486 Resolved: Unanimously to approve Option C
15. To consider pedestrian safety – Station Road, Backwell
The Chairman’s comments were noted regarding a meeting he had attended
with concerned residents
487 Resolved: Unanimously a Working Party be set up to investigate ways of
making Station Road safer for pedestrians and report back to Full Council.
The Working Party to consist of Cllrs R Taylor, R Day and S Mitchell.
Cllr R Taylor to be Chairman (Cllr S Ould to be copied in)
16. To receive and consider draft Minutes of Bristol Airport Consultative
Committee’s meeting held on 2.11.16
488 Noted
17. To sign Underlease for subletting part of Parish Office to Mr J Rugg
489 Resolved: Unanimously to sign Underlease
18. To receive and consider reports from Working Parties of the Council/Cllrs
a. To receive update from Enhancement Working Party
490 Cllr M Bowerman thanked everyone for their help at the Senior Citizens
Christmas Tea Party, and reminded members of the forthcoming Carols
Around the Crib event on the 15th December 2016
b. To receive update from Highways Working Party and to consider
request to NSC Highways to carry out speed checks on the A370
West Town Road
491 Resolved: Unanimously the Clerk and Cllr S Mitchell to find out
the cost of a speed check and traffic count from NSC, and report
back to Full Council
19. To receive and consider relevant correspondence
All correspondence is available in Parish Office for viewing, and is also available for inspection at the Parish Council meeting
492 Noted
20. Accounts
a. To receive and consider Receipts and Payments schedule for November 2016 (checked by Cllr D Seddon prior to the meeting)
493 Noted
b. To authorise expenditure for the month of November 2016
494 Resolved: Unanimously to authorise expenditure
c. To receive draft budget (including earmarked reserves) for 2017/18
495 Noted
d. To receive draft grant list for 2017/18
496 Noted
e. To authorise expenditure of £210 for renewal of Clerk’s subscription to
SLCC & ALCC
497 Resolved: Unanimously to authorise
f. To authorise expenditure for annual subscription to Office 365 Business
at a cost of £90 plus VAT
498 Resolved: Unanimously to authorise
21. Planning
a. To receive and consider email from NSC dated 7.11.16 re Site Allocations
Plan Publication Stage Consultation. Deadline for comments is Monday
19th December 2016
499 Resolved: Unanimously to submit proposed response to NSC
b. To receive and consider email from West of England Joint Planning dated 7.11.16 re consultation on West of England Joint Spatial Plan and Joint Transport Study. Deadline for comments is Monday 19th December 2016
500 Resolved: Unanimously the Chairman and Clerk to respond on
behalf of Backwell Parish Council
c. To consider S106 Agreement (Farleigh Fields) as requested by NSC
The Chairman’s comments were noted regarding suggestions for the
S106 Agreement
501 Resolved: Unanimously the suggestions to be submitted to NSC
To consider the following planning applications:
d. Planning application no. 16/P/2626/LDE Land at The Oaks, Downside
Road, Backwell – Application for a Lawful Development Certificate
for the existing use of the land as a car parking business – Mr & Mrs
Nicholas Ball
502 Resolved: Unanimously Backwell Parish Council objects as they
are of the opinion it does not comply with NSC’s Green Belt
Policy
e. Planning application no. 16/P/2638/F Cider Farm, Backwell Common,
Backwell – Extension and alteration to existing dwelling – F Lamdin
and A Stuart-Hunt
503 Resolved: By a majority vote no objection so long as it complies
with NSC’s Green Belt Policy. 1 abstention
f. Planning application no. 16/P/2639/LB Cider Farm, Backwell Common,
Backwell – Extension and alteration to existing dwelling – F Lamdin
and A Stuart-Hunt
504 Resolved: By a majority vote no objection so long as it complies with NSC’s Green Belt Policy. 1 abstention
g. Planning application no. 16/P/2721/TPO Backwell Park near Backwell
Bowling Club, West Town, Backwell – T11 oak – clear lower lateral
limb from bowling club building by up to 2m; T16 oak – remove lowest
lateral limb; T12, T3-T6 mixed species – raise crowns to 2.75m – Swift
Tree Survey
505 Resolved: Unanimously no objection
h. Planning application no. 16/P/2739/F Cheston Coombe, Church Town,
Backwell – Erection of single storey workshop/warehouse with parking
and toilets following the demolition of existing workshop/warehouse/
garage with office – Mr T Lamb
506 Resolved: Unanimously no comment as unable to view the plans
on NSC’s website
507 There being no further items of business, the Chairman closed the meeting at 2010 hours