BACKWELL PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON THURSDAY 3RD DECEMBER 2015
IN BACKWELL PARISH HALL, BACKWELL
Present: Cllrs R Taylor (Chairman), R Barclay, M Bowerman, C Cole, R Day,
S Edwards, M Gibbons-Price, J Llewellyn, R MacLeavy, S Mitchell, S Ould, H Power,
J Sear and G Simmonite
In attendance: Mrs J Stone, Clerk of the Council
Members of the public: 2 members of public present
The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets
1. Apologies
505 Cllr D Seddon
2. Declarations of Interest
To receive Councillors’ declarations of interests and to consider any written
application for dispensations
Personal interest
506 None
Prejudicial interest
507 None
Disclosable Pecuniary Interests
508 None
3. Minutes (Circulated)
509 The Minutes of the Full Council meeting held on the 5th November 2015 were unanimously confirmed as a correct record by those present at that meeting
4. Public Participation
510 Mr M Rose, BRA, read out a statement regarding the West of England Joint Spatial Strategy and Transport Study
5. To receive such communications as the person presiding may wish to lay before the Council
511 The Chairman reminded members of the ALCA planning meeting taking place
next week at the Hangstones Pavilion in Yatton
512 The Chairman’s comments were noted regarding the result of the planning appeal at Congresbury, and the Milton Keynes Neighbourhood Plan
6. To answer questions from Councillors
513 None
7. To receive and consider reports and minutes of Committees
To receive the draft Minutes of the Planning Committee meeting held on
18th November 2015
514 Noted
8. To receive and consider a report from the Clerk of the Council
a. To receive this report
515 Noted
b. Update on non agenda items
516 None
9. Update on Farleigh Fields
517 The Chairman advised no update at present
10. Update on Moor Lane
518 The Chairman’s comments were noted regarding the recent meeting at
NSC, and a further meeting taking place next week which Cllr S Mitchell
would be attending
11. To consider the setting up of individual Councillor email addresses
Cllr H Power set out options for individual email addresses, and advised
Councillors to consider the setting up of an email address solely for
Parish Council business
519 Noted
12. To further consider request for donation of up to £1,000 towards replacement of skatepark in Millennium Park, Nailsea
520 Resolved: Unanimously to approve £1,000 towards the project. Money to be vired from the General Contingency Fund
13. To receive and consider email from NSC dated 12.11.15 regarding
Parking Order consultation (proposal to delete off peak tariff at Nailsea
and Backwell station car park and increase permit charges). (Deadline for
response noon Friday 11th December 2015)
Discussion took place regarding the proposed increase in car parking charges
521 Resolved: Unanimously a letter of objection to be sent to NSC
14. To consider correspondence from Bristol Water re Southern
Resilience Scheme – Proposed route of new trunk water main (Southern
Strategic Support Main). (Paperwork circulated by email 18.11.15 – please see Clerk’s Report)
The Chairman’s comments were noted regarding the proposed route
522 Noted. The Highways Working Party to submit comments to Bristol Water
prior to the 14th January 2016 presentation
15. To receive and consider grant application to run a two day Intergenerational Project at a Backwell School from Somerset Storyfest supported by St
George’s Music in Bristol received on 4.11.15 for up to £980 (Any funds
approved to be under Section 137 LGA 1972)
523 Resolved: By a majority decision to approve the sum of £980. Section
137 payment
16. To receive and consider draft Minutes of Bristol Airport Consultative
Committee’s meeting held on 4.11.15
524 Noted
17. To receive and consider reports from Working Parties of the Council/Cllrs
a. To receive update from Enhancement Working Party
525 Cllr M Bowerman thanked everyone for their help at last week’s
Senior Citizens Christmas Party, which had been very successful.
Members were reminded of the forthcoming Carols Around the
Crib event, taking place next Thursday
b. To receive report from Highways Working Party
Cllr S Mitchell’s comments were noted regarding Wrington Parish
Council working together with Backwell Parish Council re highway
issues at Downside. Cllr Mitchell’s comments were further noted regarding Moor Lane, and also the requirement to bring parking restrictions at West Leigh Infant School forward
526 Resolved: Unanimously to bring forward parking restrictions at
West Leigh Infant School
c. To receive report from Communications Strategy Working Party
527 Cllr H Power’s comments were noted relating to the disclosure requirements of Councillor emails under the Freedom of Information Act
528 d. To receive update from Cllr H Power re disposal of dog bins
Cllr H Power’s comments were noted regarding the 4 dog bins removed,
3 of which, with the assistance of Wessex Water, had been relocated to Backwell Lake and the 4th one to be used as a replacement for the rusting
dog bin at Oatfield Play Area
18. To receive and consider relevant correspondence
All correspondence is available in Parish Office for viewing, and is also available for inspection at the Parish Council meeting
529 Noted
19. Accounts
a. To receive and consider Receipts and Payments schedule for November 2015 (checked by Cllr J Sear prior to the meeting)
530 Noted
b. To authorise expenditure for the month of November 2015
531 Resolved: Unanimously to authorise expenditure
c. To receive draft budget (including earmarked reserves) for 2016/17
532 Noted
d. To receive draft grant list for 2016/17
533 Noted. The Chairman’s comments were noted regarding the 7 week
period until the budget and grant list would be determined at the 21st
January 2016 Full Council meeting, and suggested if there were any
questions to contact him prior to the meeting
e. To receive and consider Internal Audit Report (Interim) 2015-16
dated 23.11.15
534 The Chairman’s comments were noted regarding thanks to the Clerk for her recent work with the Audit, and the proposed reinvestment of the £65,000 Moor Lane Bond
f. To authorise expenditure of £210 for renewal of Clerk’s subscription to
SLCC
535 Resolved: Unanimously to approve
20. Planning
a. To receive and consider copy leaflet from West of England Joint Planning
re consultation on Joint Spatial Plan: Issues and Options (deadline for response Friday 29th January 2016)
536 Noted. To be discussed further at the 14th January 2016 Full Council
Meeting
b. To receive and consider copy leaflet from West of England Joint Planning re consultation on West of England Joint Transport Study (deadline for response Friday 29th January 2016)
537 Noted. To be discussed further at the 14th January 2016 Full Council
Meeting
To consider the following planning applications:
c. Planning application no. 15/P/2523/F 24 Station Road, Backwell –
Small infill extension to ground floor, minor alterations to existing
openings and dormer extension to loft space – Mr C Wilkins
538 Resolved: Unanimously no objection
d. Planning application no. 15/P/2590/TPO Backwell Park, West Town
Road, Backwell – T1 – Silver Birch – fell – Swift Tree Surgery
539 Resolved: Unanimously no objection
e. Planning application no. 15/P/2626/F Former Ettrick Garage, parking
land to rear and Red Cross Hut, West Town Road, Backwell –
Demolition of existing buildings and redevelopment of site with
erection of 8no. dwellings with associated alterations to existing vehicular accesses and creation of a new vehicular access off a shared road together with ground level alterations, hard/soft landscaping and drainage – Amplan Developments, c/o agent
540 Resolved: Unanimously no objection
541 There being no further items of business, the Chairman closed the meeting at 1958 hours