BACKWELL PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON THURSDAY 3RD DECEMBER 2015

IN BACKWELL PARISH HALL, BACKWELL

Present: Cllrs R Taylor (Chairman), R Barclay, M Bowerman, C Cole, R Day,

S Edwards, M Gibbons-Price, J Llewellyn, R MacLeavy, S Mitchell, S Ould, H Power,

J Sear and G Simmonite

In attendance: Mrs J Stone, Clerk of the Council

Members of the public: 2 members of public present

The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets

1. Apologies

505 Cllr D Seddon

2. Declarations of Interest

To receive Councillors’ declarations of interests and to consider any written

application for dispensations

Personal interest

506 None

Prejudicial interest

507 None

Disclosable Pecuniary Interests

508 None

3. Minutes (Circulated)

509 The Minutes of the Full Council meeting held on the 5th November 2015 were unanimously confirmed as a correct record by those present at that meeting

4. Public Participation

510 Mr M Rose, BRA, read out a statement regarding the West of England Joint Spatial Strategy and Transport Study

5. To receive such communications as the person presiding may wish to lay before the Council

511 The Chairman reminded members of the ALCA planning meeting taking place

next week at the Hangstones Pavilion in Yatton

512 The Chairman’s comments were noted regarding the result of the planning appeal at Congresbury, and the Milton Keynes Neighbourhood Plan

6. To answer questions from Councillors

513 None

7. To receive and consider reports and minutes of Committees

To receive the draft Minutes of the Planning Committee meeting held on

18th November 2015

514 Noted

8. To receive and consider a report from the Clerk of the Council

a. To receive this report

515 Noted

b. Update on non agenda items

516 None

9. Update on Farleigh Fields

517 The Chairman advised no update at present

10. Update on Moor Lane

518 The Chairman’s comments were noted regarding the recent meeting at

NSC, and a further meeting taking place next week which Cllr S Mitchell

would be attending

11. To consider the setting up of individual Councillor email addresses

Cllr H Power set out options for individual email addresses, and advised

Councillors to consider the setting up of an email address solely for

Parish Council business

519 Noted

12. To further consider request for donation of up to £1,000 towards replacement of skatepark in Millennium Park, Nailsea

520 Resolved: Unanimously to approve £1,000 towards the project. Money to be vired from the General Contingency Fund

13. To receive and consider email from NSC dated 12.11.15 regarding

Parking Order consultation (proposal to delete off peak tariff at Nailsea

and Backwell station car park and increase permit charges). (Deadline for

response noon Friday 11th December 2015)

Discussion took place regarding the proposed increase in car parking charges

521 Resolved: Unanimously a letter of objection to be sent to NSC

14. To consider correspondence from Bristol Water re Southern

Resilience Scheme – Proposed route of new trunk water main (Southern

Strategic Support Main). (Paperwork circulated by email 18.11.15 – please see Clerk’s Report)

The Chairman’s comments were noted regarding the proposed route

522 Noted. The Highways Working Party to submit comments to Bristol Water

prior to the 14th January 2016 presentation

15. To receive and consider grant application to run a two day Intergenerational Project at a Backwell School from Somerset Storyfest supported by St

George’s Music in Bristol received on 4.11.15 for up to £980 (Any funds

approved to be under Section 137 LGA 1972)

523 Resolved: By a majority decision to approve the sum of £980. Section

137 payment

16. To receive and consider draft Minutes of Bristol Airport Consultative

Committee’s meeting held on 4.11.15

524 Noted

17. To receive and consider reports from Working Parties of the Council/Cllrs

a. To receive update from Enhancement Working Party

525 Cllr M Bowerman thanked everyone for their help at last week’s

Senior Citizens Christmas Party, which had been very successful.

Members were reminded of the forthcoming Carols Around the

Crib event, taking place next Thursday

b. To receive report from Highways Working Party

Cllr S Mitchell’s comments were noted regarding Wrington Parish

Council working together with Backwell Parish Council re highway

issues at Downside. Cllr Mitchell’s comments were further noted regarding Moor Lane, and also the requirement to bring parking restrictions at West Leigh Infant School forward

526 Resolved: Unanimously to bring forward parking restrictions at

West Leigh Infant School

c. To receive report from Communications Strategy Working Party

527 Cllr H Power’s comments were noted relating to the disclosure requirements of Councillor emails under the Freedom of Information Act

528 d. To receive update from Cllr H Power re disposal of dog bins

Cllr H Power’s comments were noted regarding the 4 dog bins removed,

3 of which, with the assistance of Wessex Water, had been relocated to Backwell Lake and the 4th one to be used as a replacement for the rusting

dog bin at Oatfield Play Area

18. To receive and consider relevant correspondence

All correspondence is available in Parish Office for viewing, and is also available for inspection at the Parish Council meeting

529 Noted

19. Accounts

a. To receive and consider Receipts and Payments schedule for November 2015 (checked by Cllr J Sear prior to the meeting)

530 Noted

b. To authorise expenditure for the month of November 2015

531 Resolved: Unanimously to authorise expenditure

c. To receive draft budget (including earmarked reserves) for 2016/17

532 Noted

d. To receive draft grant list for 2016/17

533 Noted. The Chairman’s comments were noted regarding the 7 week

period until the budget and grant list would be determined at the 21st

January 2016 Full Council meeting, and suggested if there were any

questions to contact him prior to the meeting

e. To receive and consider Internal Audit Report (Interim) 2015-16

dated 23.11.15

534 The Chairman’s comments were noted regarding thanks to the Clerk for her recent work with the Audit, and the proposed reinvestment of the £65,000 Moor Lane Bond

f. To authorise expenditure of £210 for renewal of Clerk’s subscription to

SLCC

535 Resolved: Unanimously to approve

20. Planning

a. To receive and consider copy leaflet from West of England Joint Planning

re consultation on Joint Spatial Plan: Issues and Options (deadline for response Friday 29th January 2016)

536 Noted. To be discussed further at the 14th January 2016 Full Council

Meeting

b. To receive and consider copy leaflet from West of England Joint Planning re consultation on West of England Joint Transport Study (deadline for response Friday 29th January 2016)

537 Noted. To be discussed further at the 14th January 2016 Full Council

Meeting

To consider the following planning applications:

c. Planning application no. 15/P/2523/F 24 Station Road, Backwell –

Small infill extension to ground floor, minor alterations to existing

openings and dormer extension to loft space – Mr C Wilkins

538 Resolved: Unanimously no objection

d. Planning application no. 15/P/2590/TPO Backwell Park, West Town

Road, Backwell – T1 – Silver Birch – fell – Swift Tree Surgery

539 Resolved: Unanimously no objection

e. Planning application no. 15/P/2626/F Former Ettrick Garage, parking

land to rear and Red Cross Hut, West Town Road, Backwell –

Demolition of existing buildings and redevelopment of site with

erection of 8no. dwellings with associated alterations to existing vehicular accesses and creation of a new vehicular access off a shared road together with ground level alterations, hard/soft landscaping and drainage – Amplan Developments, c/o agent

540 Resolved: Unanimously no objection

541 There being no further items of business, the Chairman closed the meeting at 1958 hours