Present: Cllrs R Taylor (Chairman), M Bowerman, C Cole, R Day, S Edwards, M Gibbons-Price, E Langston, R MacLeavy, S Mitchell, S Ould, H Power, J Sear, D Seddon and G Simmonite

In attendance: Mrs J Stone, Clerk of the Council

Members of the public: 4 members of public present, District Cllr K Barclay, Neighbourhood Beat Manager Paul Morris and NSC PLO Natalie Field

The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets

1. Apologies

428 Cllr J Llewellyn

2. Declarations of Interest

To receive Councillors’ declarations of interests and to consider any written

application for dispensations

Personal interest

429 None

Prejudicial interest

430 None

Disclosable Pecuniary Interests

431 None

3. Minutes (Circulated)

432 The Minutes of the Full Council meeting held on the 6th October 2016 were unanimously confirmed as a correct record by those present at that meeting

4. Public Participation

433 A resident spoke of the problems with people parking in the lay-by outside

Rodbury Court, Station Road, Backwell

5. To consider a request for a grant from the following applicant:

434 Standing Orders were suspended

Backwell Playing Fields Charity – £14,000

435 Kathy Freeman outlined the reasons for the grant application. Her comments

were noted by members

436 Standing Orders were reinstated

6. To receive such communications as the person presiding may wish to lay

before the Council

437 The Chairman informed members of the Remembrance Service taking

place at St Andrew’s Church on Sunday 13th November at 10.45am

438 The Chairman’s comments were noted regarding the room which had

become vacant at the Parish Office. A replacement tenant had been found,

and Bond Pearce had been instructed to draw up a new Underlease

439 Members noted the Chairman’s comments regarding the renegotiation of the

tariff for the electricity supply at the Parish Office

440 The Chairman had been contacted by BBC Radio Bristol regarding the opening hours of the Civic Amenity Site, and informed them the Parish Council had

not received any complaints

7. To answer questions from Councillors

441 None

8. To receive and consider reports and minutes of Committees

To receive the draft minutes of the Planning Committee meeting held on 20.10.16

442 Noted

9. To receive and consider a report from the Clerk of the Council

a. To receive this report

443 Noted

b. Update on non agenda items

444 None

10. Update on Farleigh Fields

445 Members noted the Chairman’s comments regarding a S106 Agreement if

the proposed development at Farleigh Fields proceeded, and asked members

to inform him if they wished to add items to the list

11. Update on Moor Lane

446 No update at present

12. To consider change of start time for 1st December 2016 Full Council meeting

from 7.30pm to 7pm

447 Resolved: Unanimously to approve

13. To receive and consider email from Cllr R Day re lay-by in Station Road

Members discussed the problems being experienced by residents of Rodbury

Court with people parking in the lay-by

448 Resolved: Unanimously to ask NSC for a costing to install 2 H Bars in

the lay-by outside of Rodbury Court

14. To authorise expenditure of £394.55 plus VAT for replacement basketball

post at Oatfield Play Area

449 Resolved: Unanimously to approve

15. To receive and consider email from NSC dated 19.10.16 re results of

speed reading in Dark Lane

Members discussed the results of the speed readings carried out by NSC

450 Resolved: Unanimously no restrictions required at present, the situation

to be monitored with regard to the proposed change of operating hours at the

Civic Amenity Site and the Coles Quarry development. An explanatory letter to be sent to Mr Davis

16. To receive and consider letter from Gordon Morris dated 13.10.16 re

service visit to sound system at the Parish Hall. Price for service visit is

£279 excluding VAT and Optional Loop Listener £65 plus VAT

451 Members noted that no complaints had been received in respect of the sound

system, and were of the opinion a service would not be required at this time

17. To receive and consider email from NSC dated 20.10.16 re Article 4

direction – Airport Parking. Deadline for comments is 30th November 2016

452 Resolved: Unanimously a letter be sent to NSC in favour of the Article 4


18. To receive and consider email from NSC dated 10.10.16 with plan and costing for barrier work in Dark Lane at a total cost of £2,563.09

453 Resolved: Unanimously an application form be submitted to the Bristol

Airport Community Fund to cover the cost of the installation of the


19. To receive and consider reports from Working Parties of the Council/Cllrs

a. To receive update from Enhancement Working Party

454 Cllrs noted Cllr M Bowerman’s comments regarding the forthcoming

Senior Citizen’s Tea Party, Chairman’s drinks and Carols Around the


455 Cllr M Bowerman spoke re a proposed Fun Day, and informed

members a funding application had been made to the National

Lottery. To be discussed further in the New Year

b. To receive update from Highways Working Party

456 Cllr S Mitchell informed members Wrington Parish Council and

Downside residents were still in favour of road calming measures on Downside Road. The Working Party to discuss further with Wrington

Parish Council and report back to Full Council in due course

20. Accounts

a. To receive and consider Receipts and Payments schedule for October 2016 (checked by Cllr M Gibbons-Price prior to the meeting)

457 Noted

b. To authorise expenditure for the month of October 2016

458 Resolved: Unanimously to authorise expenditure

c. Update on draft budget

459 The Chairman informed members the Finance Working Party would

be meeting shortly to discuss the draft budget and grant list, which would be distributed with the 1st December Full Council meeting papers

d. To approve expenditure of £60 for Cllr E Langston to attend Being

a Good Councillor course on 19.11.16 at Long Ashton

460 Resolved: Unanimously to authorise expenditure

21. Planning

a. To consider Joint Spatial Plan and Joint Transport Plan consultations

7th November – 19th December 2016

461 Members noted the Chairman’s comments. To be discussed further

at the 1st December 2016 Full Council meeting

To consider the following planning applications:

b. Planning application no. 16/P/2307/F 111 Farleigh Road, Backwell –

Two storey rear extension and internal alterations – Mr Stuart Harper

462 Resolved: Unanimously no objection

c. Planning application no. 16/P/2318/CUPA Oatfield Farm, Hyatts Wood

Road, Backwell – Prior approval for change of use from agricultural

building and land to 1 no. dwelling within use class C3, plus associated

operational development comprising of the demolition of part of the

building, replacement of windows and installation of larger/additional

windows to south and west elevations and new rooflights. Cladding

and replacement of roof to parts of the building – Mr Ian Crane

463 Resolved: Unanimously no objection

d. Planning application no. 16/P/2330/F 1 Oakleigh Close, Backwell –

Demolition of existing flat roof single storey side extension. Erection

of a two storey side extension – Mrs Katie Glostes

464 Resolved: Unanimously no objection

e. Planning application no. 16/P/2336/WT 123 Farleigh Road, Backwell –

T1 ash – cut back from property by 3-4m, cut back from road by 1m, 20%

crown thin; T2 laburnum – remove stem encroaching onto roadside wall

and electricity pole – Mr Luke Newton

465 Resolved: Unanimously no objection

f. Planning application no. 16/P/2407/TPO 15 Chapel Hill, Backwell –

T1 sycamore – reduce by 2.5m, remove lowest limb – Mrs Carol


466 Resolved: Unanimously no objection

g. Planning application no. 16/P/2420/F Holly Cottage, The Batch,

Backwell – Retrospective application for the retention of existing

outbuilding following removal of previous dilapidated outbuilding –

of the same scale, size and footprint – Mr & Mrs Zamick

467 Resolved: Unanimously no objection, as long as it complies with

NSC’s Green Belt Policy

468 There being no further items of business, the Chairman closed the meeting at 2027 hours