BACKWELL PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON THURSDAY 5TH NOVEMBER 2015
IN BACKWELL PARISH HALL, BACKWELL
Present: Cllrs R Taylor (Chairman), R Barclay, M Bowerman, C Cole, S Edwards,
R MacLeavy, H Power, J Sear, S Mitchell and G Simmonite
In attendance: Mrs J Stone, Clerk of the Council. District Cllr K Barclay
Members of the public: 4 members of public present. Ms V Angear, North Somerset
Times
The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets
1. Apologies
464 Cllrs R Day, M Gibbons-Price, J Llewellyn, S Ould and D Seddon
2. Declarations of Interest
To receive Councillors’ declarations of interests and to consider any written
application for dispensations
Personal interest
465 None
Prejudicial interest
466 None
Disclosable Pecuniary Interests
467 None
3. Minutes (Circulated)
468 The Minutes of the Full Council meeting held on the 6th October 2015 were unanimously confirmed as a correct record by those present at that meeting
4. Public Participation
469 None
5. To consider a request for a grant from the following applicant:
470 Standing Orders were suspended
Backwell Playing Fields – £12,000
471 Mr M Pratt introduced the new Administrator of the Playing Fields Charity,
Kathy Freeman. Mr Pratt outlined the reasons for the grant application. His comments were noted by members
472 Standing Orders were reinstated
6. To receive such communications as the person presiding may wish to lay before the Council
473 The Chairman reminded Councillors of the Remembrance Service being held
on Sunday, and the Armistice Day service being held next Wednesday.
474 The Chairman advised Councillors the planning application for the Ettrick
Garage site had been withdrawn.
475 The Chairman informed the Council following the annual inspection of the
Parish Council’s two play areas, repairs were being carried out by GB Sport and the Village Orderly.
476 Councillors were informed a Christmas Tree had finally been sourced
7. To answer questions from Councillors
477 None
8. To receive and consider reports and minutes of Committees
To receive the draft Minutes of the Planning Committee meeting held on
15th October 2015
478 Noted
9. To receive and consider a report from the Clerk of the Council
a. To receive this report
479 Noted
b. Update on non agenda items
480 None
10. Update on Farleigh Fields
481 The Chairman comments were noted by members on the recent meeting he had attended at NSC
11. Update on Moor Lane
482 The Chairman informed members of a meeting being held at NSC on the
26th November, which he was unable to attend due to the Senior Citizen’s
Tea Party. It was anticipated another member of the Parish Council would be
able to attend and report back to the Parish Council
12. Update on Rising Sun
The Chairman spoke of revised proposals for the Rising Sun, and although the
Council were of the opinion a better mix of houses was now being proposed, they were concerned with losing the pub, and felt every effort should be made to
retain it
483 Noted
13. To consider change of start time for 3rd December 2015 Full Council meeting
from 7.30pm to 7pm
484 Resolved: Unanimously to approve
14. To receive and consider letter from Nailsea Town Council dated 29th
September 2015 regarding request for donation towards replacement of skatepark in Millennium Park, Nailsea (if approved funds to be vired from
General Contingency fund)
The Council were unsure if the project was still proceeding
485 Resolved: Unanimously the Clerk to seek clarification to ascertain if the project is still going ahead, in which case the Parish Council would
consider making a contribution
15. To consider request from Brockley Parish Council re removal of shrubs at Millennium Stone
486 Resolved: Unanimously the Parish Council to remove the shrubs once the
proposed wild flowers were established
16. To authorise expenditure of £1,468 for purchase of replacement Christmas lights
487 Resolved: Unanimously to authorise
17. To receive and consider email from Wrington Parish Council dated 13.10.15
re request for contribution towards defibrillator to be placed in telephone
box on Downside Road
488 Resolved: Unanimously to contribute 50% towards the cost of purchasing
a defibrillator
18. To receive and consider letter from South West Heritage Trust dated 26.10.15 seeking permission for map deposited by Backwell Parish Council to be used
489 Resolved: Unanimously to grant permission
19. To consider update of Parish Council’s website at a cost of £300 plus VAT
490 Resolved: Unanimously to authorise
20. To consider feedback from ALCA following recent Cllr training session
The Chairman’s comments were noted regarding the feedback received.
The Clerk to clarify the position with regard to whether Councillor emails could
be subject to Freedom of Information requests
491 Noted
21. To receive and consider reports from Working Parties of the Council/Cllrs
a. To receive update from Enhancement Working Party
Members noted Cllr M Bowerman’s comments regarding the need for
volunteers for both the Senior Citizen’s Tea Party on the 26th November
and prior to the Chairman’s drinks on the 3rd December
492 Noted
b. To receive and consider update from Highways Working Party
The Highway Working Party to progress item no. 2 from their
report dated 11.9.15 regarding extending the existing double yellow
lines in Moor Lane, and report back to Full Council in due course
493 Noted
22. To receive and consider relevant correspondence
All correspondence is available in Parish Office for viewing, and is also available for inspection at the Parish Council meeting
494 No relevant correspondence to note
23. Accounts
a. To receive and consider Receipts and Payments schedule for October 2015 (checked by Cllr S Edwards prior to the meeting)
495 Noted
b. To authorise expenditure for the month of October 2015
496 Resolved: Unanimously to authorise expenditure
c. Update on draft budget
The Chairman informed members the Finance Working Party had met
and agreed a draft budget and grant list, which would be circulated to
all members with the 3rd December Full Council meeting papers. The
budget, grant list and the setting of the precept would take place 7 weeks
later at the 21st January 2016 Full Council meeting
497 Noted
d. To authorise expenditure of £85.61 plus VAT for purchase of replacement
colour printer
498 Resolved: Unanimously to authorise
24. Planning
To consider the following planning applications:
a. Planning application no. 15/P/2283/WT Coombe Barn, 68A Church
Lane, Backwell – G1 x Horn Beam & Beech – reduce up to 4m to
height of existing hedge – Swift Tree Surgery
499 Resolved: Unanimously no objection
b. Planning application no. 15/P/2286/F 32 Hyatts Wood Road, Backwell –
Erection of a two storey side extension for use as an annexe – Mrs B
Bragg
500 Noted: Planing application dealt with at the 15th October Planning
Committee meeting
c. Planning application no. 15/P/2289/F 4 Coombe Dale, Backwell –
Demolition of rear conservatory and erection of a single storey rear
extension to dwelling. Erection of an attached flat for holiday accommodation to the side of dwelling – Mr Ian Rees
501 Resolved: Unanimously no objection providing it complies with NSC’s
Green Belt Policy
d. Planning application no. 15/P/2335/F Prospect Place, The Batch,
Backwell – Erection of a two storey rear extension – Mr & Mrs N
Wedlake
502 Resolved: Unanimously no objection providing it complies with NSC’s
Green Belt Policy
e. Planning application no. 15/P/2413/TPO 72B Church Lane, Backwell –
G1 – Hybrid black poplars – reduce to previous pollard points up to
10m – Swift Tree Surgery
503 Resolved: Unanimously no objection
504 There being no further items of business, the Chairman closed the meeting at 2039 hours