Present: Cllrs R Taylor (Chairman), M Bowerman, C Cole, R Day, S Edwards, M Gibbons-Price, E Langston, R MacLeavy, S Ould, J Sear, D Seddon and G Simmonite

In attendance: Mrs J Stone, Clerk of the Council

Members of the public: 4 members of public present

The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets

1.         Apologies

134      Cllrs J Llewellyn, S Mitchell and H Power. NSC PLO Natalie Field

2.         Declarations of Interest

            To receive Councillors’ declarations of interests and to consider any written

            application for dispensations

            Personal interest

135      None

            Prejudicial interest

136      None

            Disclosable Pecuniary Interests

137      None

3.         Minutes (Circulated)

138      The Minutes of the Full Council meeting held on 2nd March 2017 were unanimously confirmed as a correct record by those present at that meeting

4.         Public Participation

139       A member of public spoke regarding Backwell Parish Council’s entries in the

            Village Magazine

5.         To receive such communications as the person presiding may wish to lay

            before the Council

140     The Chairman informed members a replacement Oak Tree had now been planted in Oakleigh Close, and residents had donated the full cost of the tree to BPC

141     Members were informed the 20th April 2017 Planning Committee meeting will be cancelled due to lack of business to discuss

6.         To answer questions from Councillors

142      None

7.         To receive and consider reports and minutes of Committees

            To receive the draft Minutes of the Planning Committee meeting held on 16th

            March 2017

143      Noted


8.         To receive and consider a report from the Clerk of the Council

            a.         To receive this report

144                  Noted

            b.         Update on non agenda items

145                  None

9.         To consider defence of Neighbourhood Plan

            a.         Update

146                  Members noted the Chairman’s comments regarding the outcome of

                        the Appeal, which is expected in August/September.  He thanked Mr

                        C Perry and Mr M Rose for all their assistance

147                  A cheque had been received in the sum of £7,500 from Backwell Residents Association towards legal costs incurred

148                  Cllr R Day thanked everyone who had attended the Appeal, with

                        special thanks to the Chairman Cllr R Taylor

b.         S106 Agreement

149                  The Chairman’s comments were noted regarding the proposed S106


c.          To vire £5,000 from the Planning Contingency Fund and £3,000 from the

            Neighbourhood Plan (code 75) and transfer to Planning (code 89)

150                  Resolved: Unanimously to authorise

d.         To authorise expenditure of £11,790.44 plus VAT for legal fees (Temple Bright)

151                  Resolved: Unanimously to authorise


10.       Update on Moor Lane

152      The Chairman comments were noted regarding the proposed mix of houses, planned road changes and the installation of H-Bars in Moor Lane


11.       To receive and consider quotation from Powell Stonemasonry dated 26.2.17

            to clean and repair Backwell War Memorial in the sum of £660

153      Resolved: Unanimously to authorise


12.       To receive and consider email dated 24.2.17 from Rural Services Network re Growing a Rural Community for North Somerset (deadline for completion of survey is 30th April 2017)

154      Noted.  Cllr D Seddon to complete the survey on behalf of the Council in line

            with Council policy


13.       To receive and consider email from NSC dated 8.3.17 re proposed installation of railings at Dark Lane

            The Chairman informed members of the problems encountered in the proposed

            installation of railings in Dark Lane.  It was planned to cut back the vegetation

            to increase the width of the footway to 2 metres wide, and then reassess the

            situation.  If the installation of the railings does not proceed, the funds will

            need to be returned to Bristol Airport’s Community Fund

155      Noted.  To be discussed at the 4th May 2017 Full Council meeting


14.       To receive email and Backwell Village Magazine Constitution dated 20.3.17 from Jane Canning, and consider request for a Parish Council member to become a Trustee for The Village Magazine

156      Resolved: Unanimously Cllr M Gibbons-Price to be Trustee


15.       To receive and consider 2 quotations for required works to Oak tree situated

            in Long Thorn, Backwell

(i)                 Quotation A in the sum of £750 + VAT

(ii)              Quotation B in the sum of £650 (no VAT)

157      Resolved: Unanimously to authorise Option A in the sum of £750 + VAT

16.       Update on Civic Amenity Site

158      The Chairman’s comments were noted regarding complaints received about the

            Recycling Centre, which were being passed onto NSC and Biffa


17.       To receive and consider reports from Working Parties of the Council/Cllrs

            a.         To receive and consider update from Enhancement Working Party

159                  Cllr M Bowerman updated members on the progress of the planning for

                        Backwell Village Fete

            b.         To receive and consider report from Highways Working Party

160                  Cllr S Mitchell’s report was noted by members

            c.         To receive and consider report from Cllr R Taylor re Stancombe Quarry

                        LLG & Community Fund meeting 22.3.17

161                  Members noted the Chairman’s report


18.       Accounts

            a.         To receive and consider:

            i           Receipts and Payments schedule for March 2017

            ii          Grant Schedule 2017/18

                        (Both checked by Cllr S Edwards prior to the meeting)

162                  Noted

b.         To authorise expenditure for the month of March 2017

163                  Resolved: Unanimously to authorise plus cheque no. 103235 in the sum of £91.64 Village Orderly expenses, making a total of £29,842.98

            c.         To authorise expenditure of £613.83 for BPC’s subscription to NALC

                        and ALCA for 2017-2018 (£604.04 last year)

164                  Resolved: Unanimously to authorise

            d.         To consider renewal of annual membership of CPRE at a cost of £36

165                  Resolved: Unanimously to authorise

19.       Planning

            a.         To consider future of emerging sites

166                  The Chairman’s comments were noted regarding proposed future development in Backwell, and a possible update of the Backwell Neighbourhood Plan

            To consider the following planning applications:

b.        Planning application no. 17/P/0565/NMA 1 Oakleigh Close, Backwell –

     Non-material amendment to application 16/P/2330/F (Demolition of

     existing flat roof single storey side extension.  Erection of a two storey

     side extension) to make construction of bay easier and there would be no

     side glazing to the bay – Mrs K Brown

167                 Noted.  NSC has already made a decision

c.        Planning application no. 17/P/0618/F 9 Rodney Road, Backwell –

     Erection of a garage – Mr Hill

168                 Resolved: Unanimously no objection.  However Backwell Parish

     Council would like to bring to the attention of the Planning Officer

     their concerns regarding the sight line

d.        Planning application no. 17/P/0621/F 34 Karen Drive, Backwell –

     Erection of a two storey side/rear extension following the demolition

     of the existing garage – Taffinder

169                Resolved: Unanimously no objection

e.       Planning application no. 17/P/0666/F 22 West Town Road, Backwell –

    Erection of a two storey extension – 3rd Storey Technical Drawings

170               Resolved: Unanimously no objection

f.       Planning application no. 17/P/0668/F 3 Lotts Avenue, Backwell –

   Erection of porch, demolition of existing single bay garage and erection

   of double bay garage – Mr Gary Honey

171               Resolved: Unanimously no objection

g.         Planning application no. 17/P/0719/LB 60 Church Lane, Backwell –

   Internal alterations to form additional ensuite shower room – Mrs Rachel


172              Resolved: Unanimously no comment


173      There being no further items of business, the Chairman closed the meeting                         at 2031 hours