BACKWELL PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON THURSDAY 6TH AUGUST 2015
IN BACKWELL PARISH HALL, BACKWELL
Present: Cllrs R Taylor (Chairman), R Barclay, M Bowerman, C Cole, R Day, S Edwards, M Gibbons-Price, J Llewellyn, R MacLeavy, S Mitchell, S Ould, H Power, J Sear and D Seddon
In attendance: Mrs J Stone, Clerk of the Council. District Cllr K Barclay
Members of the public: 4 members of public present. Ms V Angear, North Somerset
Times
The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets
1. Apologies
338 Cllr G Simmonite
2. To consider co-option of one new member onto Backwell Parish Council and, if co-opted, to receive their Declaration of Acceptance of Office
339 Resolved: Unanimously to hold a signed ballot
340 Resolved: By a majority vote Ms R Barclay be co-opted onto Backwell Parish Council
3. Declarations of Interest
To receive Councillors’ declarations of interests and to consider any written
application for dispensations
Personal interest
341 None
Prejudicial interest
342 None
Disclosable Pecuniary Interests
343 None
4. Minutes (Circulated)
344 The Minutes of the Full Council meeting held on the 2nd July 2015 were unanimously confirmed as a correct record by those present at that meeting
5. Public Participation
345 Mr G Wells, BRA, spoke regarding NSC’s consultation on the Development
Contributions Supplementary Planning Document, and requested BRA
should always be included in the consultation process. Mr Well’s comments
regarding the Farleigh Fields planning application, and the problems being
experienced with NSC’s planning website were noted by members
6. To receive such communications as the person presiding may wish to lay before the Council
346 The Chairman informed members of the damage to the surround of the
Millennium stone located in Hyatts Wood Road, which has been caused
by vehicles accessing an illegal car park. It was suggested the stone be
repaired once the illegal car park has ceased operation
347 The Chairman requested Working Parties/Councillors submit written reports to
be included with the meeting papers, instead of verbal updates
7. To answer questions from Councillors
348 None
8. To receive and consider reports and minutes of Committees
To receive the draft Minutes of the Planning Committee meeting held on
16th July 2015
349 Noted
9. To receive and consider a report from the Clerk of the Council
a. To receive this report
350 Noted
b. Update on non agenda items
351 None
10. To consider Best Kept Garden Competition
The Chairman’s comments were noted regarding the lack of interest in
holding a Best Kept Garden competition
352 Noted: Not to hold the competition in 2016
11. To consider gardening contract for 2016/17
353 The Enhancement Working Party to look into the gardening contract for
2016/17, and report back to Full Council in due course
12. To consider Connecting Devon and Somerset Broadband
354 Cllr S Mitchell’s comments were noted regarding the Flax Bourton exchange, which is not on the list to be upgraded at present
13. To receive and consider letter dated 17.7.15 from Brockley Parish Council
regarding request for removal of shrubbery at Millennium Stone
Members discussed the letter received from Brockley Parish Council. Members
were of the opinion the shrubs should remain
355 Resolved: Unanimously the Chairman to send a letter to Brockley Parish
Council
14. To consider ideas for Queen’s 90th birthday April 2016
The Chairman asked members to submit ideas for the Queen’s 90th birthday
356 Noted: To be discussed at the 3rd September Full Council meeting
15. To receive and consider letter from NSC dated 15.7.15 re proposed Public
Path Diversion Order Public Bridleway LA2/10, south of the current
Stancombe Quarry, between Backwell Hill Road and Bourton Combe,
Backwell (deadline extended to 7.8.15)
357 Resolved: Unanimously no objection
16. To receive, consider and approve Financial Regulations
358 Resolved: Unanimously to approve
17. To receive and consider reports from Working Parties of the Council/Cllrs
a. To receive update from Enhancement Working Party
359 No update at present
b. To receive update from Highways Working Party
360 Cllr S Mitchell updated members on highway issues throughout the
village
c. To receive update regarding drainage from Cllr S Mitchell
361 Cllr S Mitchell’s comments were noted regarding drainage issues
18. To receive and consider relevant correspondence
All correspondence is available in Parish Office for viewing, and is also available for inspection at the Parish Council meeting
362 Correspondence noted
19. Accounts
a. To receive and consider Receipts and Payments schedule for July 2015 (checked by Cllr M Bowerman prior to the meeting)
363 Noted.
b. To authorise expenditure for the month of July 2015
364 Resolved: Unanimously to authorise expenditure
c. To receive and consider part 3 of Backwell Parish Council’s Annual
Return – External Auditor’s Certificate and Opinion (please see
Clerk’s Report)
365 The Chairman thanked the Clerk for her work in connection with
the External Audit
d. To consider expiration of HSBC High Interest Deposit Bond of
£31,078 expiring on 14th August 2015
Members noted the Chairman’s comments regarding the very low
interest rates currently being offered on investment bonds
366 Resolved: Unanimously the funds to be placed into the HSBC
Business Money Manager Account
20. Planning
a. To consider Taylor Wimpey proposals at Moor Lane, Backwell
367 The Chairman updated members on Taylor Wimpey’s proposals.
A meeting to be set up with Taylor Wimpey and the Moor Lane
Working Party to discuss the planning application
b. To consider proposals for the Rising Sun, Backwell
Members discussed the proposals put forward by the developer.
368 Noted: To be discussed further at the 20th August Planning Committee meeting
c. Update on Farleigh Fields
Members were informed of an amended application which had just
been submitted, reducing the proposed properties from 340 to 220.
369 Noted: The Clerk to email NSC and ask for an extension to the time limit,
to enable the Parish Council to discuss at the 3rd September Full
Council meeting
370 Resolved: Unanimously the Chairman to obtain quotes for
legal advice regarding BPC’s Neighbourhood Plan
371 Resolved: Unanimously to email Mr D Tate, NSC, setting out the
Parish Council’s position in relation to the Farleigh Fields
planning application and the Neighbourhood Plan
d. To receive and consider email from NSC dated 14.7.15 regarding
consultation on Development Contributions Supplementary Planning
Document. Consultation closes on 4th September 2015
372 Noted. The Chairman and Vice-Chairman to complete on behalf of
the Parish Council
To consider the following planning applications:
e. Planning application no. 15/P/1581/F Easedale House, Church Lane,
Backwell – Erection of a storm porch to front elevation – Mrs Potter
373 Resolved: Unanimously no objection
f. Planning application no. 15/P/1606/CUPA Produce store building,
Downside Road, Backwell – Prior approval for the change of use from
an agricultural building and land to a single dwelling within use class
C3 plus associated operational development comprising the insertion
of doors/windows, render to the walls and a new roof – Mr Greg
Wedlake, c/o agent
374 Resolved: Unanimously no objection
g. Planning application no. 15/P/1632/F Fiddlers Roof, The Green,
Backwell – Proposed alterations including dormer windows – Ms
Gill Burgoyne
375 Resolved: Unanimously Backwell Parish Council is of the
opinion there is insufficient information on this application, and
therefore has no comment to make
h. Planning application no. 15/P/1665/F 30 Church Lane, Backwell –
Erection of a two storey side extension to north elevation – Dr S Falk
376 Resolved: Unanimously by a majority vote Backwell Parish Council objects, and are surprised that as the previous application was
refused by NSC, the applicant did not seek advice prior to applying
again. This application does not conform to policies GDP/3 and
H/3. 1 abstention
i Planning application no. 15/P/1678/HHPA 5 Mulberry Close, Backwell –
Prior approval request for the erection of a single storey rear extension
that would 1) extend beyond the rear wall of the original house by 4.0
metres; 2) have a maximum height of 3.0 metres from ground level and
3) have eaves that are 2.6 metres high- Mr J Finney
377 Resolved: Unanimously no objection
j. Planning application no. 15/P/1696/WT 8 The Old School House,
Backwell Hill Road, Backwell – T1, T2, T3 x Fir tree – reduce up to 3.5m,
T4 x Fir tree – fell, T5 x Sycamore – fell – Mr R Callaghan
378 Resolved: Unanimously no objection as long as there are no nesting
birds
k. Planning application no. 15/P/1717/TPO Crawford House, 38 West Town
Road, Backwell – G1 x 20 Ash trees – remove stems overhanging
driveway up to 3m – Swift Tree Surgery
379 Resolved: Unanimously no objection
l. Planning application no. 15/P/1724/F 7 Lunty Mead, Backwell –
Erection of front porch/garage extension and partial garage conversion –
Mr D Stirling
380 Resolved: Unanimously Backwell Parish Council objects as the
property shares a drive with 3 other properties, and the extension
on the front would encroach on the other properties access
m. Planning application no. 15/P/1731/F 62 Farleigh Road, Backwell –
Erection of a two storey side and rear extension and a single storey
rear extension – Mrs A Mogford
381 Resolved: Unanimously no objection
382 There being no further items of business, the Chairman closed the meeting at 2038 hours