Present: Cllrs R Taylor (Chairman), M Bowerman, C Cole, R Day, S Edwards, M Gibbons-Price, S Mitchell, S Ould, R MacLeavy, J Sear, D Seddon and G Simmonite

In attendance: Mrs J Stone, Clerk of the CouncilDistrict Cllr K Barclay and NSC Parish Liaison Officers Natalie Field and Natalie Sims

Members of the public: 41 members of public present. Ms V Angear, North Somerset


The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets

1. Apologies

119 Cllrs R Barclay, J Llewellyn and H Power

2. Declarations of Interest

To receive Councillors’ declarations of interests and to consider any written

application for dispensations

Personal interest

120 Cllr C Cole – Agenda Item 20g – planning application no. 16/P/0720/F The

Rising Sun

Prejudicial interest

121 None

Disclosable Pecuniary Interests

122 None

3. Minutes (Circulated)

123 The Minutes of the Full Council meeting held on the 3rd March 2016 were unanimously confirmed as a correct record by those present at that meeting

4. Public Participation

124 Several residents expressed their concerns in relation to the new Coles

Quarry planning application no. 16/P/0674/F

125 Mr M Rose, BRA, spoke of the NSC Site Allocation Plan consultation, which

closes on the 28th April 2016

5. To receive such communications as the person presiding may wish to lay

before the Council

126 The Chairman informed members of the problems currently being experienced

with HSBC

127 The Chairman updated members on the current position in relation to the illegal car parking at Bristol Airport

128 The Chairman spoke of the arrangements being made by Mr Michael Loader,

Somerset Storyfest. It is anticipated the presentation to the school children

will take place in September/October 2016

129 The Chairman informed members of correspondence recently received in the Parish Office concerning antisocial behaviour in the Moor Lane Play Area, which has been reported on more than one occasion to the Police, and complaints re dog fouling (please see agenda item 10)

130 The Chairman reminded members of the Annual Parishioners Meeting, which

is being held on Thursday 28th April at 7.30pm in Backwell Parish Hall

6. To answer questions from Councillors

131 None

7. To receive and consider reports and minutes of Committees

To receive the draft Minutes of the Planning Committee meeting held on

17th March 2016

132 Noted

8. To receive and consider a report from the Clerk of the Council

a. To receive this report

133 Noted

b. Update on non agenda items

134 Members noted the end of year internal audit being carried out tomorrow

9. To consider extension of Landscape Services (South West) Ltd contract

for grass cutting from April 2016 to March 2017 at a cost of £5,041.13

+ VAT per annum

135 Resolved: Unanimously to approve

10. To consider installation of dog bins off Waverley Road

The Chairman updated members on the Parish Council’s attempts to ascertain

ownership of land in order to erect a doggie bin

136 Noted

11. To receive and consider report from Cllr H Power re school crossing patrol service and authorise expenditure of £3,500 to cover academic year 2016-2017 if application for funding received from governors of Backwell

Junior School (if authorised funds to be vired from General Contingency Fund)

137 Resolved: Unanimously

a – the Parish Council write to Liam Fox MP and NSC deploring NSC’s proposals with regard to school crossing patrols and pointing out the increased danger to children on the roads if some SCP’s do not

receive the necessary private funding;and

b – that Backwell Parish Council set aside £3,500 to fund the current SCP

for the academic year 2016-2017 should a request for a grant be

received from the governors of Backwell Junior School. Funds to be

vired from the General Contingency Fund

13. To consider additional play equipment at Oatfield

The Chairman’s updated members regarding a request for an additional

piece of play equipment at Oatfield, and the possibility of applying to the

Bristol Airport Community Fund for funding

138 Noted

14. Update on Moor Lane

139 The Chairman informed members no update available at present, as the planning application is still pending at NSC

15. Update on Farleigh Fields

140 The Chairman’s comments were noted regarding the planning application, which is currently awaiting a decision at NSC

16. To receive and consider letter from NSC dated 21.3.16 re Parish

Recycling Scheme

Members discussed NSC’s proposal, but did not wish to pursue the proposed

recycling scheme

141 Noted

17. To receive and consider reports from Working Parties of the Council/Cllrs

a. To receive update from Enhancement Working Party

Cllr Bowerman’s comments were noted regarding the celebration of

the Queen’s 90th birthday. The Parish Council will fly both the Union Jack

and St George’s flag from the 16th April until the 25th April, as it is the

Queen’s personal birthday on the 21st April and St George’s Day on the

23rd April. BPC will plant a Hawthorn tree, together with the erection of

a plaque, at Backwell Playing Fields, to celebrate the Queen’s official

birthday, followed by tea and cakes at the WI Hall. This will take place

on Saturday 4th June at 3pm

142 Resolved: Unanimously to erect a Hawthorn tree in Backwell

Playing Fields

b. To receive update from Highways Working Party

Cllr S Mitchell’s comments were noted in relation to the setting up of

a site meeting with NSC in Dark Lane, once the schools have returned

from the Easter holiday

143 Noted

c. To receive report from Cllr R Taylor re Local Liaison Group meeting at Stancombe Quarry

144 The Chairman’s comments were noted regarding the setting up of a

Community Fund by the Quarry

d. To receive report from Cllr R Taylor re Neighbourhood Planning

The Chairman informed members of a recent Neighbourhood Planning

Champions seminar which he had attended over 2 days in March

145 Noted

18. To receive and consider relevant correspondence

All correspondence is available in Parish Office for viewing, and is also available for inspection at the Parish Council meeting

146 Noted

19. Accounts

a. To receive and consider:

i Receipts and Payments schedule for March 2016

147 Noted

ii Grant Schedule 2016/17

148 Noted

(Both checked by Cllr S Edwards prior to the meeting)

b. To authorise expenditure for the month of March 2016

149 Resolved: Unanimously to authorise expenditure

c. To consider expenditure of £604.04 for BPC’s subscription to NALC

and ALCA for 2016-2017 (£574.79 last year)

150 Resolved: Unanimously to authorise expenditure

d. To reaffirm cheque signatories for HSBC accounts (Cllrs R Taylor,

R Day, M Gibbons-Price, S Ould and M Bowerman)

151 Resolved: Unanimously to reaffirm

20. Planning

a. To receive and consider email from NSC dated 10.3.16 re Site Allocations Plan (Consultation Draft) March 2016 – Consultation period Thursday March 10th 2016 – Thursday 28th April 2016

and proposed draft response

152 Resolved: Unanimously to approve and submit proposed response

b. To consider 16/P/0694/EIA2 Route of pipeline on land between Cheddar & Barrow Gurney -Scoping opinion for an Environmental Impact

Assessment required to be submitted with a planning application for

a proposed water pipeline route and associated works. THIS IS NOT

A PLANNING APPLICATION – Bristol Water plc, c/o Agent

153 Noted

To consider the following planning applications:

The Chairman brought forward the following planning application:

f. Planning application no. 16/P/0674/F Coles Quarry, Church Town,

Backwell – Site A – relocate access to and from civic amenity site

with re-designed access to and from site onto Church Town, establish

bat house in existing barn together with contouring with gabions and

hard and soft landscaping. Site B – Erection of 15 industrial units for

class B1a, B1b, B1c or B8 following demolition of existing works

buildings with associated access road improvements, car-parking,

contouring and hard and soft landscaping. Amendment to approval

14/P/0304/F – Bristol & South West Developments Ltd

154 Resolved: Unanimously due to the large amount of technical information associated with this application, Backwell

Parish Council request more time to fully consider the impact of

the new application, especially around traffic generation/highway

impact of the proposal, as well as operating hours and layout of the

proposed business units. In the meantime Backwell Parish Council

will be requesting a meeting with the planning and highways officers

to discuss the application. It is resolved that this application be deferred until the 10th May Full Council meeting

c. Planning application no. 16/P/0598/F 27 Dark Lane, Backwell –

Proposed first floor front/side extension and single storey ground

floor rear extension – Mr & Mrs R Beckingsale

155 Resolved: Unanimously no objection

d. Planning application no. 16/P/0670/F 18 Station Road, Backwell –

Erection of a single storey rear extension and replace roof to conservatory – Mr & Mrs D Stuttard

156 Resolved: Unanimously no objection as it is permitted development

e. Planning application no. 16/P/0672/F 5 Mariners Drive, Backwell –

Construction of first floor front and rear dormers to create additional

bedroom with en-suite – Mr Tony Baxter

157 Resolved: Unanimously no objection as it is permitted development

g. Planning application no. 16/P/0720/F The Rising Sun, 91 West Town

Road, Backwell – Change of use of first floor living accommodation to

bed and breakfast facility. External changes to windows/doors and a

first floor extension to the rear elevation. Creation of additional parking

area – Wiltshire Services LLP

158 Resolved: Unanimously by a majority decision no objection. 1


159 There being no further items of business, the Chairman closed the meeting at 2038 hours