BACKWELL PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON THURSDAY 7TH APRIL 2016
IN BACKWELL PARISH HALL, BACKWELL
Present: Cllrs R Taylor (Chairman), M Bowerman, C Cole, R Day, S Edwards, M Gibbons-Price, S Mitchell, S Ould, R MacLeavy, J Sear, D Seddon and G Simmonite
In attendance: Mrs J Stone, Clerk of the Council. District Cllr K Barclay and NSC Parish Liaison Officers Natalie Field and Natalie Sims
Members of the public: 41 members of public present. Ms V Angear, North Somerset
Times
The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets
1. Apologies
119 Cllrs R Barclay, J Llewellyn and H Power
2. Declarations of Interest
To receive Councillors’ declarations of interests and to consider any written
application for dispensations
Personal interest
120 Cllr C Cole – Agenda Item 20g – planning application no. 16/P/0720/F The
Rising Sun
Prejudicial interest
121 None
Disclosable Pecuniary Interests
122 None
3. Minutes (Circulated)
123 The Minutes of the Full Council meeting held on the 3rd March 2016 were unanimously confirmed as a correct record by those present at that meeting
4. Public Participation
124 Several residents expressed their concerns in relation to the new Coles
Quarry planning application no. 16/P/0674/F
125 Mr M Rose, BRA, spoke of the NSC Site Allocation Plan consultation, which
closes on the 28th April 2016
5. To receive such communications as the person presiding may wish to lay
before the Council
126 The Chairman informed members of the problems currently being experienced
with HSBC
127 The Chairman updated members on the current position in relation to the illegal car parking at Bristol Airport
128 The Chairman spoke of the arrangements being made by Mr Michael Loader,
Somerset Storyfest. It is anticipated the presentation to the school children
will take place in September/October 2016
129 The Chairman informed members of correspondence recently received in the Parish Office concerning antisocial behaviour in the Moor Lane Play Area, which has been reported on more than one occasion to the Police, and complaints re dog fouling (please see agenda item 10)
130 The Chairman reminded members of the Annual Parishioners Meeting, which
is being held on Thursday 28th April at 7.30pm in Backwell Parish Hall
6. To answer questions from Councillors
131 None
7. To receive and consider reports and minutes of Committees
To receive the draft Minutes of the Planning Committee meeting held on
17th March 2016
132 Noted
8. To receive and consider a report from the Clerk of the Council
a. To receive this report
133 Noted
b. Update on non agenda items
134 Members noted the end of year internal audit being carried out tomorrow
9. To consider extension of Landscape Services (South West) Ltd contract
for grass cutting from April 2016 to March 2017 at a cost of £5,041.13
+ VAT per annum
135 Resolved: Unanimously to approve
10. To consider installation of dog bins off Waverley Road
The Chairman updated members on the Parish Council’s attempts to ascertain
ownership of land in order to erect a doggie bin
136 Noted
11. To receive and consider report from Cllr H Power re school crossing patrol service and authorise expenditure of £3,500 to cover academic year 2016-2017 if application for funding received from governors of Backwell
Junior School (if authorised funds to be vired from General Contingency Fund)
137 Resolved: Unanimously
a – the Parish Council write to Liam Fox MP and NSC deploring NSC’s proposals with regard to school crossing patrols and pointing out the increased danger to children on the roads if some SCP’s do not
receive the necessary private funding;and
b – that Backwell Parish Council set aside £3,500 to fund the current SCP
for the academic year 2016-2017 should a request for a grant be
received from the governors of Backwell Junior School. Funds to be
vired from the General Contingency Fund
13. To consider additional play equipment at Oatfield
The Chairman’s updated members regarding a request for an additional
piece of play equipment at Oatfield, and the possibility of applying to the
Bristol Airport Community Fund for funding
138 Noted
14. Update on Moor Lane
139 The Chairman informed members no update available at present, as the planning application is still pending at NSC
15. Update on Farleigh Fields
140 The Chairman’s comments were noted regarding the planning application, which is currently awaiting a decision at NSC
16. To receive and consider letter from NSC dated 21.3.16 re Parish
Recycling Scheme
Members discussed NSC’s proposal, but did not wish to pursue the proposed
recycling scheme
141 Noted
17. To receive and consider reports from Working Parties of the Council/Cllrs
a. To receive update from Enhancement Working Party
Cllr Bowerman’s comments were noted regarding the celebration of
the Queen’s 90th birthday. The Parish Council will fly both the Union Jack
and St George’s flag from the 16th April until the 25th April, as it is the
Queen’s personal birthday on the 21st April and St George’s Day on the
23rd April. BPC will plant a Hawthorn tree, together with the erection of
a plaque, at Backwell Playing Fields, to celebrate the Queen’s official
birthday, followed by tea and cakes at the WI Hall. This will take place
on Saturday 4th June at 3pm
142 Resolved: Unanimously to erect a Hawthorn tree in Backwell
Playing Fields
b. To receive update from Highways Working Party
Cllr S Mitchell’s comments were noted in relation to the setting up of
a site meeting with NSC in Dark Lane, once the schools have returned
from the Easter holiday
143 Noted
c. To receive report from Cllr R Taylor re Local Liaison Group meeting at Stancombe Quarry
144 The Chairman’s comments were noted regarding the setting up of a
Community Fund by the Quarry
d. To receive report from Cllr R Taylor re Neighbourhood Planning
The Chairman informed members of a recent Neighbourhood Planning
Champions seminar which he had attended over 2 days in March
145 Noted
18. To receive and consider relevant correspondence
All correspondence is available in Parish Office for viewing, and is also available for inspection at the Parish Council meeting
146 Noted
19. Accounts
a. To receive and consider:
i Receipts and Payments schedule for March 2016
147 Noted
ii Grant Schedule 2016/17
148 Noted
(Both checked by Cllr S Edwards prior to the meeting)
b. To authorise expenditure for the month of March 2016
149 Resolved: Unanimously to authorise expenditure
c. To consider expenditure of £604.04 for BPC’s subscription to NALC
and ALCA for 2016-2017 (£574.79 last year)
150 Resolved: Unanimously to authorise expenditure
d. To reaffirm cheque signatories for HSBC accounts (Cllrs R Taylor,
R Day, M Gibbons-Price, S Ould and M Bowerman)
151 Resolved: Unanimously to reaffirm
20. Planning
a. To receive and consider email from NSC dated 10.3.16 re Site Allocations Plan (Consultation Draft) March 2016 – Consultation period Thursday March 10th 2016 – Thursday 28th April 2016
and proposed draft response
152 Resolved: Unanimously to approve and submit proposed response
b. To consider 16/P/0694/EIA2 Route of pipeline on land between Cheddar & Barrow Gurney -Scoping opinion for an Environmental Impact
Assessment required to be submitted with a planning application for
a proposed water pipeline route and associated works. THIS IS NOT
A PLANNING APPLICATION – Bristol Water plc, c/o Agent
153 Noted
To consider the following planning applications:
The Chairman brought forward the following planning application:
f. Planning application no. 16/P/0674/F Coles Quarry, Church Town,
Backwell – Site A – relocate access to and from civic amenity site
with re-designed access to and from site onto Church Town, establish
bat house in existing barn together with contouring with gabions and
hard and soft landscaping. Site B – Erection of 15 industrial units for
class B1a, B1b, B1c or B8 following demolition of existing works
buildings with associated access road improvements, car-parking,
contouring and hard and soft landscaping. Amendment to approval
14/P/0304/F – Bristol & South West Developments Ltd
154 Resolved: Unanimously due to the large amount of technical information associated with this application, Backwell
Parish Council request more time to fully consider the impact of
the new application, especially around traffic generation/highway
impact of the proposal, as well as operating hours and layout of the
proposed business units. In the meantime Backwell Parish Council
will be requesting a meeting with the planning and highways officers
to discuss the application. It is resolved that this application be deferred until the 10th May Full Council meeting
c. Planning application no. 16/P/0598/F 27 Dark Lane, Backwell –
Proposed first floor front/side extension and single storey ground
floor rear extension – Mr & Mrs R Beckingsale
155 Resolved: Unanimously no objection
d. Planning application no. 16/P/0670/F 18 Station Road, Backwell –
Erection of a single storey rear extension and replace roof to conservatory – Mr & Mrs D Stuttard
156 Resolved: Unanimously no objection as it is permitted development
e. Planning application no. 16/P/0672/F 5 Mariners Drive, Backwell –
Construction of first floor front and rear dormers to create additional
bedroom with en-suite – Mr Tony Baxter
157 Resolved: Unanimously no objection as it is permitted development
g. Planning application no. 16/P/0720/F The Rising Sun, 91 West Town
Road, Backwell – Change of use of first floor living accommodation to
bed and breakfast facility. External changes to windows/doors and a
first floor extension to the rear elevation. Creation of additional parking
area – Wiltshire Services LLP
158 Resolved: Unanimously by a majority decision no objection. 1
abstention
159 There being no further items of business, the Chairman closed the meeting at 2038 hours