MINUTES OF THE ANNUAL MEETING OF THE COUNCIL HELD ON THURSDAY 15TH MAY 2014 AT 1930 HOURS IN BACKWELL PARISH HALL, BACKWELL
PRESENT: Cllrs R Taylor, M Bowerman, R Day, S Edwards, M Gibbons Price, S Mitchell,
C Perry, J Sear, D Seddon and G Simmonite
IN ATTENDANCE: Mrs J Stone (Clerk of the Council)
MEMBERS OF THE PUBLIC: Ms V Angear, North Somerset Times
1 To elect a Chairman
Cllr M Bowerman proposed Cllr R Taylor, seconded by Cllr C Perry. There were no other nominations
226 Resolved: It was unanimously agreed that Cllr R Taylor be re-elected as Chairman
2 To receive the Chairman’s Declaration of Acceptance of Office or determine when it will be received
227 Cllr R Taylor signed the Chairman’s Declaration of Acceptance of Office form, witnessed by the Clerk
3 To elect a Vice Chairman
Cllr R Day proposed Cllr M Gibbons-Price, seconded by Cllr S Edwards. There were no other nominations
228 Resolved: It was unanimously agreed that Cllr M Gibbons-Price be re-elected as Vice Chairman
4 To receive the Vice Chairman’s Declaration of Acceptance of Office or determine when it will be received
229 Cllr M Gibbons-Price signed the Vice Chairman’s Declaration of Acceptance of Office form, witnessed by the Clerk
5 Apologies
230 Cllrs J Llewellyn, K Merryweather, S Ould and H Power. District Cllrs K Barclay and
G Coombs
6 Declarations of Interest
The Chairman referred to the Declaration of Interests Register and asked Members of
Council if there were any further items to be entered in the Register.
231 Personal Interest
None
232 Prejudicial Interest
Cllr M Bowerman – Agenda Item 28e planning application no. 14/P/0896/F The
Woodhouse, Backwell Common, Backwell – neighbour
233 Disclosable Pecuniary Interests
None
7 Minutes (Circulated)
234 The minutes of the Full Council meeting held on Thursday May 1st 2014 were
unanimously confirmed as a correct record by those present at that meeting
8 Committees of the Council (Please see attached Schedule A)
235 Resolved: Unanimously the Planning Committee to remain the same
236 Resolved: Unanimously the Rights of Way Committee to remain the same
9 Working Parties of the Council (Please see attached Schedule A)
237 Resolved: Unanimously the Enhancement Working Party to remain the same
238 Resolved: Unanimously the Office Working Party to remain the same
239 Resolved: Unanimously the Finance Working Party to remain the same
240 Resolved: Unanimously the Community Resilience Working Party to remain the
same
241 Resolved: Unanimously the Communications Strategy Working Party to remain the same
242 Resolved: Unanimously the Neighbourhood Plan Steering Group to remain the
same
243 Resolved: Unanimously the Allotment Advisory Group to remain the same
10 To appoint representatives to outside bodies (please see attached Schedule A) and to consider revocation of BPC’s Chairman’s position, for a period of 1 year, as Trustee on the Parish Hall Management Committee, and to appoint a Parish Council representative
244 Resolved: Unanimously Cllr S Ould to be Parish Council Trustee and representative on Parish Hall Management Committee, and Cllr R Taylor to be
Parish Council representative
245 Noted: No Council representative at present to Nailsea & Backwell Children’s Centre Partnership
246 Resolved: Unanimously Cllrs R Taylor & M Bowerman to continue as Council representatives to ALCA
247 Resolved: Unanimously Cllrs M Bowerman & H Power to continue as Council representatives to Community Drug Misuse Forum
248 Resolved: Unanimously Cllr M Gibbons-Price to continue as observer to Backwell Playing Fields Charity. Cllr R Taylor to remain as observer number 2
249 Resolved: Unanimously Cllr S Mitchell to continue as Council representative on Bristol Airport Consultative Committee. Cllr G Simmonite to continue as representative number 2
250 Resolved: Unanimously Cllr S Mitchell to continue as Council representative on Bristol Airport Environmental Effects Working Party. Cllr G Simmonite to continue as representative number 2
251 Resolved: Unanimously Cllrs R Taylor and S Ould to continue as Council representatives to Backwell Foundation (4 year term)
252 Resolved: Unanimously Cllrs R Taylor and S Ould to continue as Council representatives to Backwell Educational Foundation (4 year term)
253 Resolved: Unanimously Cllr S Ould to continue as Scribe to Backwell Parish Magazine
254 Resolved: Unanimously Cllr M Gibbons-Price to continue as co-opted non voting
Parish Council member of NSC Standards Sub-Committee
255 Resolved: Unanimously Cllrs R Taylor and M Gibbons-Price to continue as
Council representatives to Stancombe Quarry Liaison Steering Group
11 To note Deeds and Trust Instruments in the custody of the Council’s Solicitor
256 Noted
12 To readopt Financial Regulations
257 Resolved: Unanimously the Financial Regulations be readopted by the Council
13 To readopt Standing Orders
258 Resolved: Unanimously the Standing Orders be readopted by the Council
14 To note the Clerk as the Council’s Responsible Financial Officer (RFO)
259 Noted
15 To agree cheque signatories – 5 Councillors
260 Resolved: Unanimously Cllrs R Taylor, M Bowerman, R Day, M Gibbons-Price
and S Ould to remain as cheque signatories. Any two of these Councillors to sign cheques
16 To reaffirm the following Policies:
a. Complaints Procedure
261 Resolved: Unanimously the Council readopt the existing Complaints Procedure
b. Grievance Policy
262 Resolved: Unanimously the Council readopt the existing Grievance Policy
c. Discipline Policy
263 Resolved: Unanimously the Council readopt the existing Discipline Policy
d. Information Technology Policy
264 Resolved: Unanimously the Council readopt the existing Information Technology Policy
e. Statement of Risk Assessment and Management
265 Resolved: Unanimously the Council readopt the existing Statement of Risk Assessment and Management
f. Dignity at Work/Bullying and Harassment Policy
266 Resolved: Unanimously the Council readopt the existing Dignity at Work/Bullying and Harassment Policy
g. Local Government Pension Scheme – Employers Discretions Policy
267 Resolved: Unanimously the Council readopt the existing Local Government Pension Scheme – Employers Discretions Policy
17 To receive and consider Clerk’s Report
268 Noted
18 Public Participation (maximum 10 minutes)
269 None
19 To receive such communications as the person presiding may wish to lay before the
Council
The Chairman spoke of an invitation received from Crossroads Care inviting Parish
Councillors to attend a free cream tea on 11.6.14.
270 Noted – the Clerk to circulate details to Councillors
271 The Chairman reminded members of the invitation received from Backwell Tennis
Club to attend the new tennis court opening on the 18.5.14. The Chairman and Vice
Chairman to attend
20 To answer questions from Councillors
272 None
21 To receive request from Backwell Junior School Governor Committee to erect congratulatory banner on Backwell Parish Hall following OFSTED report
273 Resolved: Unanimously a congratulatory letter be sent
22 To consider Backwell Parish Council Awards for best Newcomer to the allotments and best runner up Newcomer to the allotments. Prizes to be £10 Garden Centre voucher for best Newcomer and £5 Garden Centre voucher for runner up Newcomer
274 Resolved: Unanimously to approve
23 To receive report from Enhancement Working Party
a. To consider hosting a lunch on Sunday 27th July 2014 to commemorate Centenary of WW1
Cllr M Bowerman’s comments were noted regarding the EWP who were now proposing not to go ahead with the lunch, but would like to provide a cake, tea and coffee following the Centenary Service at St Andrew’s Church
275 Noted
b. Subject to event being approved to authorise expenditure of £1,500 for holding event
Cllr M Bowerman advised as the proposed lunch was no longer taking place
(cake, tea and coffee to be served instead) the required expenditure involved would be reduced
276 Resolved: Unanimously £200 be authorised
c. To consider holding a ‘Backwell Best Kept Garden’ Competition
277 Resolved: Unanimously to hold the competition
d. Subject to competition being approved to authorise expenditure of £200
for prizes
278 Resolved: Unanimously to approve expenditure
24 To receive report from the Chairman re update on Stancombe Quarry
279 Noted
25 To receive report from Cllr S Mitchell re Bristol Airport Environmental Effects Working Party and Consultative Committee meetings
280 Noted
26 To consider purchase of replacement heavy duty PVC banner in the sum of £128.68 plus VAT
Members discussed the possibility of purchasing a digital display board instead of a PVC banner. Cllrs S Mitchell and D Seddon to investigate and report back at the 5th June Full Council meeting
281 Noted
27 To consider reinvestment of 2 Investment Bonds as follows:
(both Bonds due to expire on 19th May 2014)
a. Investment Bond of £74,082 – Reinvest £65,000 for a period of 2 years @ 0.92% (Moor Lane S106 funds) and remaining funds transfer to Moor Lane current account to cover running costs
282 Resolved: Unanimously to invest £65,000 for 2 years and to transfer remaining funds to Moor Lane current account
b. Investment Bond of £31,078 for a period of 1 year @ 0.44%
283 Resolved: Unanimously to invest £31,078 for 1 year
28 Planning matters
To consider the following planning applications:
a. Planning application no. 14/P/0848/WT 96 West Town Road, Backwell –
1 Cherry -Fell & 1 Horse Chestnut – Fell – Swift Tree Surgery
284 Resolved: Unanimously no objection providing the Tree Officer
checks to see there are no nesting birds
b. Planning application no. 14/P/0849/F 94 West Town Road, Backwell –
Erection of a three storey detached dwelling following demolition of
old smithy – Oakwoods Developments
285 Resolved: Unanimously Backwell Parish Council objects as it is
a listed building. They also are of the opinion it is inappropriate
to the area, and would suggest it be transferred to English Heritage
c. Planning application no. 14/P/0856/F Budokan Backwell Judo Club,
Recreation Ground, Rodney Road, Backwell – Erection of clubhouse
following demolition of existing clubhouse – Budokan Backwell Judo
Club
286 Resolved: Unanimously no objection
d. Planning application no. 14/P/0877/F 4 Mariners Drive, Backwell –
Erection of a single storey side extension – Mr & Mrs Sam Kent
287 Resolved: Unanimously no objection
288 Cllr M Bowerman, having declared a prejudicial interest in the following
agenda item, left the meeting whilst it was discussed
e. Planning application no. 14/P/0896/F The Woodhouse, Backwell Common, Backwell – Erection of a replacement dwelling with associated access following demolition of existing dwelling and outbuildings – Mr & Mrs A Lewis
289 Resolved: By a majority decision Backwell Parish Council fully support NSC’s Green Belt policy, but would like to remind them this a replacement dwelling
290 Cllr M Bowerman rejoined the meeting and was advised of the resolution
passed
f. Planning application no. 14/P/0906/F 13 Oakleigh Close, Backwell –
Erection of a single storey rear extension – Mr & Mrs R Norman
291 Resolved: Unanimously no objection
292 There being no further items of business, the Chairman closed the meeting at
2025 hours