MINUTES OF THE ANNUAL MEETING OF THE COUNCIL HELD ON THURSDAY MAY 16th 2013 AT 1930 HOURS IN BACKWELL PARISH HALL, BACKWELL
PRESENT: Cllrs R Taylor, B Bucknell, R Day, M Gibbons Price, J Llewellyn, R Mason, S Mitchell, S Ould and C Perry
IN ATTENDANCE: Mrs J Stone (Clerk of the Council)
MEMBERS OF THE PUBLIC: No members of public present
1 To elect a Chairman
Cllr C Perry proposed Cllr R Taylor, seconded by Cllr R Day. There were no other nominations
208 Resolved: It was unanimously agreed that Cllr R Taylor be re-elected as Chairman
2 To receive the Chairman’s Declaration of Acceptance of Office or determine when it will be received
209 Cllr R Taylor signed the Chairman’s Declaration of Acceptance of Office form, witnessed by the Clerk
3 To elect a Vice Chairman
Cllr R Taylor proposed Cllr M Gibbons-Price, seconded by Cllr J Llewellyn. There were no other nominations
210 Resolved: It was unanimously agreed that Cllr M Gibbons-Price be re-elected as Vice Chairman
4 To receive the Vice Chairman’s Declaration of Acceptance of Office or determine when it will be received
211 Cllr M Gibbons-Price signed the Vice Chairman’s Declaration of Acceptance of Office form, witnessed by the Clerk
5 Apologies
212 Cllrs M Bowerman, K Merryweather, H Power, D Seddon and D Sparks. District Cllrs K Barclay and G Coombs
6 Declarations of Interest
The Chairman referred to the Declaration of Interests Register and asked Members of
Council if there were any further items to be entered in the Register.
213 Personal Interest
None
214 Prejudicial Interest
None
215 Disclosable Pecuniary Interests
None
7 Minutes (Circulated)
216 The minutes of the Full Council meeting held on Thursday 2nd May 2013 were
unanimously confirmed as a correct record by those present at that meeting
8 Committees of the Council (Please see attached Schedule A)
217 Resolved: Unanimously the Planning Committee to remain the same
218 Resolved: Unanimously the Rights of Way Committee to remain the same
9 Working Parties of the Council (Please see attached Schedule A)
219 Resolved: Unanimously the Enhancement Working Party to remain the same
220 Resolved: Unanimously the Office Working Party to remain the same
221 Resolved: Unanimously the Finance Working Party to remain the same
222 Resolved: Unanimously the Community Resilience Working Party to remain the
same
223 Resolved: Unanimously the Allotment Advisory Group to remain the same
224 Resolved: Unanimously Mr D Punter and Mrs S Edwards be added to the Neighbourhood Plan Steering Group
10 To appoint representatives to outside bodies (please see attached Schedule A) and to consider revocation of BPC’s Chairman’s position, for a period of 1 year, as Trustee on the Parish Hall Management Committee, and to appoint a Parish Council representative
225 Resolved: Unanimously Cllr S Ould to be Parish Council Trustee and representative on Parish Hall Management Committee, and Cllr R Taylor to be
Parish Council representative
226 Resolved: Unanimously Cllr R Mason to continue as Council representative to Nailsea & Backwell Children’s Centre Partnership
227 Resolved: Unanimously Cllrs R Taylor & R Mason to continue as Council representatives to ALCA
228 Resolved: Unanimously Cllrs R Mason & M Bowerman to continue as Council representatives to Community Drug Misuse Forum
229 Resolved: Unanimously Cllr M Gibbons-Price to continue as observer to Backwell Playing Fields Charity. Cllr R Taylor to remain as observer number 2
230 Resolved: Unanimously Cllr B Bucknell to remain as Council representative to
Neighbourhood Watch
231 Resolved: Unanimously Cllr B Bucknell to remain as Council representative on Bristol Airport Consultative Committee. Cllr K Merryweather to replace Cllr M Bowerman
232 Resolved: Unanimously Cllr B Bucknell to remain as Council representative on Bristol Airport Environmental Effects Working Party. Cllr K Merryweather to
replace Cllr M Bowerman
233 Resolved: Unanimously Cllrs R Taylor and S Ould to remain as Council representatives to Backwell Foundation (4 year term)
234 Resolved: Unanimously Cllrs R Taylor and S Ould to remain as Council representatives to Backwell Educational Foundation (4 year term)
235 Resolved: Unanimously Cllr S Ould to continue as Scribe to Backwell Parish Magazine
236 Resolved: Unanimously Cllr M Gibbons-Price to remain as co-opted non voting
Parish Council member of NSC Standards Sub-Committee
237 Resolved: Unanimously Cllrs R Taylor and M Gibbons-Price be appointed
Council representatives to Stancombe Quarry Liaison Steering Group
11 To note Deeds and Trust Instruments in the custody of the Council’s Solicitor
238 Noted
12 To readopt Financial Regulations
239 Resolved: Unanimously the Financial Regulations be readopted by the Council
13 To readopt Standing Orders
240 Resolved: Unanimously the Standing Orders be readopted by the Council
14 To note the Clerk as the Council’s Responsible Financial Officer (RFO)
241 Noted
15 To agree cheque signatories – 5 Councillors
242 Resolved: Unanimously Cllrs R Taylor, M Bowerman, B Bucknell, R Day and
M Gibbons-Price to remain as cheque signatories. Any two of these Councillors to sign cheques
16 To reaffirm the following Policies:
a. Complaints Procedure
243 Resolved: Unanimously the Council readopt the existing Complaints Procedure
b. Grievance Policy
244 Resolved: Unanimously the Council readopt the existing Grievance Policy
c. Discipline Policy
245 Resolved: Unanimously the Council readopt the existing Discipline Policy
d. Information Technology Policy
246 Resolved: Unanimously the Council readopt the existing Information Technology Policy
e. Statement of Risk Assessment and Management
247 Resolved: Unanimously the Council readopt the existing Statement of Risk Assessment and Management
f. Dignity at Work/Bullying and Harassment Policy
248 Resolved: Unanimously the Council readopt the existing Dignity at Work/Bullying and Harassment Policy
g. Local Government Pension Scheme – Employers Discretions Policy
249 Resolved: Unanimously the Council readopt the existing Local Government Pension Scheme – Employers Discretions Policy
17 To receive and consider Clerk’s Report
250 Noted
18 Public Participation (maximum 10 minutes)
251 None
19 To receive such communications as the person presiding may wish to lay before the Council
252 The Chairman informed members of a recent meeting he had attended at Stancombe
Quarry re their proposed expansion plans, and added a report on the meeting will be included with the 6th June Full Council meeting papers
253 Members noted the Chairman’s comments regarding a Community Resilience Plan meeting he had attended recently with Cllr S Mitchell
254 The Chairman updated members on the arrangements for next week’s Annual
Parishioners meeting
20 To answer questions from Councillors
255 None
21 Planning matters
To receive and consider appeal ref. APP/DO121/A/13/2195209 -Erection of a 3 storey detached dwelling – Land adjoining 27 Church Town, Backwell, BS48 3JQ – Amber Properties (South West Limited). Representations required by 31st May 2013
256 Resolved: Unanimously Backwell Parish Council support North Somerset
Council’s refusal to grant planning permission
257 There being no further items of business, the Chairman closed the meeting at
1958 hours.