MINUTES OF THE ANNUAL MEETING OF THE COUNCIL HELD ON THURSDAY MAY 17th 2012 AT 1930 HOURS IN BACKWELL PARISH HALL, BACKWELL
PRESENT: Cllrs R Taylor, M Bowerman, B Bucknell, M Gibbons Price, J Llewellyn, R Mason, K Merryweather, S Mitchell, S Ould, C Perry, D Seddon, D Sparks and G Wills
IN ATTENDANCE: Mrs J Stone (Clerk of the Council)
MEMBERS OF THE PUBLIC: 1 member of public present
1 To elect a Chairman
Cllr R Mason proposed Cllr R Taylor, seconded by Cllr K Merryweather. There were no other nominations.
268 Resolved: It was unanimously agreed that Cllr R Taylor be re-elected as Chairman
2 To receive the Chairman’s Declaration of Acceptance of Office or determine when it will be received
269 Cllr R Taylor signed the Chairman’s Declaration of Acceptance of Office form, witnessed by the Clerk
3 To elect a Vice Chairman
Cllr R Taylor proposed Cllr M Gibbons-Price, seconded by Cllr K Merryweather. There were no other nominations.
270 Resolved: It was unanimously agreed that Cllr M Gibbons-Price be re-elected as Vice Chairman
4 To receive the Vice Chairman’s Declaration of Acceptance of Office or determine when it will be received
271 Cllr M Gibbons-Price signed the Vice Chairman’s Declaration of Acceptance of Office form, witnessed by the Clerk
5 To receive Mr D Seddon’s Declaration of Acceptance of Office
272 Mr Seddon signed his Declaration of Acceptance of Office, witnessed by the Clerk, and
was invited to join the meeting
6 Apologies
273 Cllrs R Day & D Sparks
7 Declarations of Interest
The Chairman referred to the Declaration of Interests Register and asked Members of
Council if there were any further items to be entered in the Register.
274 Personal Interest
None
275 Prejudicial Interest
None
8 Minutes (Circulated)
276 The minutes of the Full Council meeting held on Thursday 3rd May 2012 were
unanimously confirmed as a correct record by those present at that meeting
9 Committees of the Council (Please see attached Schedule A)
277 Resolved: Unanimously the Planning Committee to remain the same
278 Resolved: Unanimously the Rights of Way Committee to remain the same, except
Cllr R Mason to be replaced by Cllr D Seddon
10 Working Parties of the Council (Please see attached Schedule A)
279 Resolved: Unanimously the Enhancement Working Party to remain the same
280 Resolved: Unanimously the Office Working Party to remain the same
281 Resolved: Unanimously the Finance Working Party to remain the same
282 Resolved: Unanimously the Parking Working Party to remain the same
283 Resolved: Unanimously the Jubilee Honours Board Working Party to remain
the same
284 Resolved: Unanimously the Allotment Advisory Group to remain the same
285 Resolved: Unanimously the Neighbourhood Plan Steering Group to remain the
same, except Mr G Irons to be replaced by Mr M Rose
11 To appoint representatives to outside bodies (please see attached Schedule A) and to consider revocation of BPC’s Chairman’s position, for a period of 1 year, as Trustee on the Parish Hall Management Committee, and to appoint a Parish Council representative
286 Resolved: Unanimously Cllr S Ould to be Parish Council Trustee and representative on Parish Hall Management Committee, and Cllr R Taylor to be
Parish Council representative
287 Resolved: Unanimously Cllr R Mason to continue as Council representative to Nailsea & Backwell Children’s Centre Partnership
288 Resolved: Unanimously Cllrs R Taylor & R Mason to continue as Council representatives to ALCA
289 Resolved: Unanimously Cllrs R Mason & M Bowerman to continue as Council representatives to Community Drug Misuse Forum
290 Resolved: Unanimously Cllr M Gibbons-Price to continue as observer to Backwell Playing Fields Charity. Cllr R Taylor to remain as observer number 2
291 Resolved: Unanimously Cllr B Bucknell to remain as Council representative to
Neighbourhood Watch
292 Resolved: Unanimously Cllrs B Bucknell and M Bowerman to remain as
Council representatives on Bristol Airport Consultative Committee
293 Resolved: Unanimously Cllrs B Bucknell and M Bowerman to remain as
Council representatives on Bristol Airport Environmental Effects Working Party
294 Resolved: Unanimously Cllr R Taylor to remain as Council representative to Backwell Foundation and Cllr S Ould to be a representative (4 year term)
295 Resolved: Unanimously Cllr R Taylor to remain as Council representative to Backwell Educational Foundation and Cllr S Ould to be a representative (4 year term)
296 Resolved: Unanimously Cllr S Ould to continue as Scribe to Backwell Parish Magazine
12 To note Deeds and Trust Instruments in the custody of the Council’s Solicitor
297 Noted
13 To readopt Financial Regulations
298 Resolved: Unanimously the Financial Regulations be readopted by the Council
14 To readopt Standing Orders
299 Resolved: Unanimously the Standing Orders be readopted by the Council
15 To note the Clerk as the Council’s Responsible Financial Officer (RFO)
300 Noted
16 To agree cheque signatories – 5 Councillors
301 Resolved: Unanimously Cllrs R Taylor, M Bowerman, B Bucknell, R Day and
M Gibbons-Price to remain as cheque signatories. Any two of these Councillors to sign cheques
17 To reaffirm the following Policies:
a. Complaints Procedure
302 Resolved: Unanimously the Council readopt the existing Complaints Procedure
b. Grievance Policy
303 Resolved: Unanimously the Council readopt the existing Grievance Policy
c. Discipline Policy
304 Resolved: Unanimously the Council readopt the existing Discipline Policy
d. Information Technology Policy
305 Resolved: Unanimously the Council readopt the existing Information Technology Policy
e. Statement of Risk Assessment and Management
306 Resolved: Unanimously the Council readopt the existing Statement of Risk Assessment and Management
f. Dignity at Work/Bullying and Harassment Policy
307 Resolved: Unanimously the Council readopt the existing Dignity at Work/Bullying and Harassment Policy
g. Local Government Pension Scheme – Employers Discretions Policy
308 Resolved: Unanimously the Council readopt the existing Local Government Pension Scheme – Employers Discretions Policy
18 To receive and consider Clerk’s Report
309 Noted
19 Public Participation (maximum 10 minutes)
310 None
20 To receive such communications as the person presiding may wish to lay before the Council
311 The Chairman’s comments regarding attendance at Chairing Your Council training were
noted by members.
21 To answer questions from Councillors
312 None
22 To consider renewal of Parish Council insurance
(a) Option A in the sum of £1,131.34 or £1,074.77 if enter into a
3 year binding agreement
(b) Option B in the sum of £1,056.31 or £1,014.80 if enter into a 3 year binding agreement
313 Resolved: Unanimously to accept Option B and enter into a 3 year binding agreement in the sum of £1,014.80 per year
23 To consider purchase of 50 ‘2 in 1 Teamwork Duo Organiser’ 2013 diaries at
a cost of £3.31 each + £9.99 delivery charge and VAT. Total price £210.59
314 Resolved: Unanimously to authorise expenditure of £210.59
24 To consider the following Planning Applications:-
a Planning application no. 12/P/0736/TPO 53 Dark Lane, Backwell –
T1 – Acacia – Clean out crown and thin by up to 15% . T2 – Beech –
Clean out crown and thin by up to 15% – Fountain Treeworks
315 Resolved: Unanimously no objection
b. Planning application no. 12/P/0750/F 50 Westfield Road, Backwell –
Erection of a two storey extension to the side elevation and a single
storey extension to the front elevation. Erection of a conservatory to
the rear elevation – Mrs M Payne
316 Resolved: Unanimously no objection
c. Planning application no. 12/P/0761/F Station Cottage, 7 Station
Close, Backwell – Erection of a two storey side extension, single
storey rear extension and alterations to the roof – Mr & Mrs Cox
317 Resolved: Unanimously no objection
318 There being no further items of business, the Chairman closed the meeting at 2003
hours.