MINUTES OF THE ANNUAL MEETING OF THE COUNCIL HELD ON THURSDAY 19TH MAY 2016 AT 1930 HOURS IN BACKWELL PARISH HALL, BACKWELL
PRESENT: Cllrs R Taylor, R Barclay, M Bowerman, C Cole, R Day, S Edwards, M Gibbons Price, R MacLeavy, S Mitchell, S Ould, J Sear, D Seddon and G Simmonite
IN ATTENDANCE: Mrs J Stone (Clerk of the Council). PCSO Cathryn Turner
MEMBERS OF THE PUBLIC: 1 member of public present
The Chairman opened the meeting by welcoming everyone present and pointed out the location of the emergency exits and toilets
1 To elect a Chairman
Cllr R Day proposed Cllr R Taylor, seconded by Cllr M Bowerman. There were no other nominations
193 Resolved: It was unanimously agreed that Cllr R Taylor be re-elected as Chairman
2 To receive the Chairman’s Declaration of Acceptance of Office or determine when it will be received
194 Cllr R Taylor signed the Chairman’s Declaration of Acceptance of Office form, witnessed by the Clerk
3 To elect a Vice Chairman
Cllr R Taylor proposed Cllr M Gibbons-Price, seconded by Cllr J Sear . There were no other nominations
195 Resolved: It was unanimously agreed that Cllr M Gibbons-Price be re-elected as Vice Chairman
4 To receive the Vice Chairman’s Declaration of Acceptance of Office or determine when it will be received
196 Cllr M Gibbons-Price signed the Vice Chairman’s Declaration of Acceptance of Office form, witnessed by the Clerk
5 Apologies
197 Cllrs J Llewellyn and H Power. District Cllr K Barclay. NSC Parish Liaison
Officers Natalie Field and Natalie Sims
6 Declarations of Interest
The Chairman referred to the Declaration of Interests Register and asked Members of
Council if there were any further items to be entered in the Register.
198 Personal Interest
None
199 Prejudicial Interest
None
200 Disclosable Pecuniary Interests
None
7 Minutes (Circulated)
201 The minutes of the Full Council meeting held on Thursday 10th May 2016 were
unanimously confirmed as a correct record by those present at that meeting
8 Committees of the Council
202 Resolved: Unanimously the Planning Committee to remain the same
203 Resolved: Unanimously the Rights of Way Committee to remain the same
9 Working Parties of the Council
204 Resolved: Unanimously the Enhancement Working Party to remain the same
205 Resolved: Unanimously the Office Working Party to remain the same
206 Resolved: Unanimously the Finance Working Party to remain the same
207 Resolved: Unanimously the Community Resilience Working Party to consist of
Cllrs H Power, S Mitchell and D Seddon
208 Resolved: Unanimously the Communications Strategy Working Party to remain the same
209 Resolved: Unanimously the Local Green Spaces Working Party to remain the same
210 Resolved: Unanimously the Doggie Bin Working Party to remain the same
211 Resolved: Unanimously the Highways Working Party to remain the same
212 Resolved: Unanimously the Moor Lane Proposed Development Working Party
remain the same
213 Resolved: Unanimously the Oatfield Play Equipment Working Party to remain
the same
214 Resolved: Unanimously the Allotment Advisory Group to remain the same
10 To appoint representatives to outside bodies and to consider revocation of BPC’s Chairman’s position, for a period of 1 year, as Trustee on the Parish Hall Management Committee, and to appoint a Parish Council representative
215 Resolved: Unanimously Cllr S Ould to be Parish Council Trustee and representative on Parish Hall Management Committee, and Cllr R Taylor to be
Parish Council representative
216 Nailsea & Backwell Children’s Centre Partnership to be deleted
217 Resolved: Unanimously Cllrs R Taylor & M Bowerman to continue as Council representatives to ALCA
218 Resolved: Unanimously Cllrs M Bowerman & H Power to continue as Council representatives to Community Drug Misuse Forum. Cllr R MacLeavy to be reserve
219 Resolved: Unanimously Cllr S Mitchell to continue as Council representative on Bristol Airport Consultative Committee. Cllr G Simmonite to continue as representative number 2
220 Resolved: Unanimously Cllr S Mitchell to continue as Council representative on Bristol Airport Environmental Effects Working Party. Cllr G Simmonite to continue as representative number 2
221 Resolved: Unanimously Cllrs R Taylor and S Ould to continue as Council representatives to Backwell Foundation (4 year term). Cllr S Edwards to be
reserve
222 Resolved: Unanimously Cllrs R Taylor and S Ould to continue as Council representatives to Backwell Educational Foundation (4 year term). Cllr S Edwards to be reserve
223 Resolved: Unanimously Cllr H Power to continue as Scribe to Backwell Parish Magazine
224 Resolved: Unanimously Cllr M Gibbons-Price to continue as co-opted non voting
Parish Council member of NSC Standards Sub-Committee (4 year term)
225 Resolved: Unanimously Cllrs R Taylor and M Gibbons-Price to continue as
Council representatives to Stancombe Quarry Liaison Steering Group
11 To note Deeds and Trust Instruments in the custody of the Council’s Solicitor
226 Noted
12 To readopt Financial Regulations
227 Resolved: Unanimously the Financial Regulations be readopted by the Council
13 To readopt Standing Orders
228 Resolved: Unanimously the Standing Orders be readopted by the Council
14 To note the Clerk as the Council’s Responsible Financial Officer (RFO)
229 Noted
15 To agree cheque signatories – 5 Councillors
230 Resolved: Unanimously Cllrs R Taylor, M Bowerman, R Day, M Gibbons-Price
and S Ould to remain as cheque signatories. Any two of these Councillors to sign cheques
16 To reaffirm the following Policies:
a. Complaints Procedure
231 Resolved: Unanimously the Council readopt the existing Complaints Procedure
b. Grievance Policy
232 Resolved: Unanimously the Council readopt the existing Grievance Policy
c. Discipline Policy
233 Resolved: Unanimously the Council readopt the existing Discipline Policy
d. Information Technology Policy
234 Resolved: Unanimously the Council readopt the existing Information Technology Policy
e. Statement of Risk Assessment and Management
235 Resolved: Unanimously the Council readopt the existing Statement of Risk Assessment and Management
f. Dignity at Work/Bullying and Harassment Policy
236 Resolved: Unanimously the Council readopt the existing Dignity at Work/Bullying and Harassment Policy
g. Local Government Pension Scheme – Employer Discretions Policies
237 Resolved: Unanimously the Council readopt the existing Local Government Pension Scheme – Employer Discretions Policies
h. Community Resilience Sandbag Deployment Policy
238 Resolved: Unanimously the Council readopt the existing Community
Resilience Sandbag Deployment Policy
17 To receive and consider Clerk’s Report
239 Noted
18 Public Participation (maximum 10 minutes)
240 PCSO Cathryn Turner comments were noted re Backwell Playing Fields
19 To receive such communications as the person presiding may wish to lay before the
Council
The Chairman’s comments were noted regarding forthcoming presentations by
Somerset Storyfest at Backwell Junior School on July 7th and 11th. Councillors
to inform the Clerk if they wish to attend
241 Noted
20 To answer questions from Councillors
242 None
21 To consider purchase of 70 x 2017 BPC diaries (same as last year) at a price of £3.31 per diary plus VAT and shipping, total expenditure £292.43
243 Resolved: Unanimously to approve
22 To receive and consider request from Backwell Life dated 4.5.16 for
BPC support for “20 things to do for free in Backwell 2016” leaflet (attached)
244 Resolved: Unanimously to support
23 To receive and consider nomination form from ALCA (North Somerset Group)
245 Noted
24 To consider loss of skittle alley at The Rising Sun, Backwell
Members discussed the planned removal of the skittle alley
246 Resolved: Unanimously a letter be sent to the new owners wishing them success
in their new venture, and bring to their attention residents concerns about the loss of the skittle alley/function room
25 Planning matters
To consider the following planning application:
Planning application no. 16/P/1071/TPO 16B Church Lane, Backwell –
T1 Lawson cypress – reduction in height by 2-3m; T2 lime – reduce to
previous reduction points (by approximately 3-4m); T3 beech – thin
canopy by approximately 20% – Glendale Countryside Limited
No comment as the decision has already been made by NSC
247 Noted
248 There being no further items of business, the Chairman closed the meeting at
1959 hours